Administrative Assistant

InterVarsity Press; New York, Northern (NY, KY); Hybrid; USD 23,000 - 32,000; Part time

Benefits offered by this job

403(b) Retirement Savings Plan

403(b) matching contributions

Dental insurance

Employee assistance program

Employee discounts

Flexible work schedule

Flexible spending accounts

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Professional development assistance

Vision insurance

Job summary

InterVarsity Press in New York offers a part-time Administrative Assistant role supporting the Area Ministry Director in Upstate New York. The position focuses on calendar and file management, meeting coordination, and maintaining smooth communication across teams.

You will handle travel planning, expense reports, and general correspondence while upholding confidentiality. A flexible schedule and ability to raise funds are part of the role, reflecting the organization's mission and campus

Qualifications

• High school diploma or equivalent required.
• Basic administrative and organizational skills.
• Proficient with Microsoft Word, Outlook, Excel and PowerPoint.
• Ability to handle confidential information.
• Excellent written and oral communication skills.
• Willingness to raise personal fundraising support.
• Ability to work under deadlines and manage multiple tasks.
• Flexible schedule and teamwork mindset.

Responsibilities

• Provide administrative support to Area Ministry Director in Upstate New York.
• Design and maintain daily, monthly and annual schedules.
• Update calendars with staff dates and events.
• Organize and maintain confidential files and mailing lists.
• Coordinate meeting logistics including travel, housing and meals.
• Prepare and verify expense reports and corporate credit card statements.
• Draft various forms of correspondence upon request.
• Provide hospitality for in-person meetings.
• Screen and route calls and emails to the appropriate team.
• Support internal/external communications and event coordination.
• Stay current with professional growth and development.

Skills

Administrative skills

Organizational skills

Written and verbal communication

Confidential handling

Education

High school diploma

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Administrative Assistant

Work Location: New York

Job Type: Part time

Major Responsibilities

• Personal Be a maturing disciple of Jesus Christ: growing in love for God, God's Word, God's people of every ethnicity and culture, and God’s purposes in the world.
• Administration Serve in providing administrative support to Area Ministry Director in Upstate New York: Design and maintain daily, monthly, and annual schedules
• Updating calendars with staff related dates and events
• Organize, maintain and control a wide variety of files; i.e. confidential files, mailing lists, meeting minutes, etc.
• Coordinate meeting logistics including travel, housing, meals plans, etc.
• Complete and/or verify expense reports and corporate credit card reports
• Draft various forms of correspondence and communications upon request
• Provide hospitality for in person meetings
• Screen and route calls, email, messages, etc. to the appropriate person or team
• Respond to voice mail and e-mail inquiries
• Aid in the communication between internal and external individuals and departments
• Work in partnership within the team and with other teams on specific events
• Stay current with technical and professional growth and development
• Perform other duties and projects as assigned
• Fund Development As required, raise a portion of salary in an amount or percentage agreed upon with Director.

Qualifications

• Annually affirm InterVarsity’s Statement of Faith
• Minimum of a high school diploma or equivalent education/experience
• Basic administrative and organizational skills
• A working knowledge of Microsoft Software applications (Word, Outlook, Excel, and PowerPoint)
• Ability to handle sensitive information in a confidential manner
• Demonstrated ability and commitment to work in a diverse team environment
• Familiarity with basic Microsoft applications such as Word and Outlook
• Effective oral and written communication skills
• Willingness to raise a mutually agreed upon amount of personal support, as required
• Ability to work under pressure of deadlines
• Ability to prioritize and manage multiple tasks
• Open to learn new concepts, methods and skills
• Flexible schedule

Pay

Pay Range: $17.37 - $23.16 per hour

Pay: This position is funded through personal fundraising. Accordingly, compensation will vary based on the ability of the individual to secure a donor team to fund the cost of his/her salary. The anticipated salary range for this position on a full-time basis (40 hours/week) is dependent on a variety of factors, including location and cost of living. The actual salary received, including any geographic adjustment to account for location and cost of living, is subject to the individual’s ability to raise funds necessary to cover the full amount of such salary within the range set forth in the job posting details.

Benefits

• 403(b) Retirement Savings Plan
• 403(b) matching contributions
• Dental insurance
• Employee assistance program
• Employee discounts
• Flexible work schedule
• Flexible spending accounts
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Mission

There are over 2500 campuses in the US with more than 1000 students, and the majority of them have no known Christian ministry. Gen Z is curious and open to exploring their faith, but they need someone to guide them. InterVarsity wants to reach the campus with the Good News, disciple students through Scripture and service, and equip them as leaders and tomorrow’s world-changers. If you have a heart for students and faculty — one of the most strategic callings you could ever pursue — join our team! Serve on campus, in our national offices, at our publishing firm (InterVarsity Press), or in national leadership roles. InterVarsity is a vibrant campus ministry that longs to give college students and faculty the chance to grow in their faith. We work to establish witnessing communities on campus where students and faculty can pursue God, God's word, God's people of every ethnicity and culture, and God's purposes in the world.

Equal Employment Opportunity

InterVarsity Christian Fellowship/USA is both an equal opportunity employer and a faith-based religious organization. We conduct hiring without regard to race, color, ancestry, national origin, citizenship, age, sex, marital status, parental status, membership in any labor organization, political ideology, or disability of an otherwise qualified individual. The status of InterVarsity Christian Fellowship/USA as an equal opportunity employer does not prevent the organization from hiring staff based on their religious beliefs so that all staff share the same religious commitment. Pursuant to the Civil Rights Act of 1964, Section 702 (42 U.S.C. 2000e 1(a)) InterVarsity Christian Fellowship/USA has the right to, and does, hire only candidates who agree with InterVarsity’s Statement of Agreement: Purpose and Doctrinal Basis because InterVarsity believes that each and every staff plays a vital role in advancing InterVarsity’s mission and purposes.