Administrative Assistant

Oaktree; New York (NY); Hybrid; USD 60,000 - 100,000; Full time

Benefits offered by this job

Discretionary bonus incentives

Comprehensive benefits package

Flexible work arrangement

Job summary

Oaktree in New York, NY, is seeking an Administrative Assistant to support the New York-based Asset Backed Finance team. The role requires handling high-volume calendars, travel planning, and cross-department coordination.

You will work a hybrid schedule (4 days in office, 1 remote) with opportunities for growth, notary certification a plus, and the chance to contribute to a collaborative, professional services environment. Bachelor's degree preferred.

Qualifications

• Minimum 5 years of experience as an administrative assistant supporting multiple executives.
• Strong writing and editing skills.
• Excellent follow-up and organizational skills.
• Ability to manage competing priorities and deadlines independently.
• Proficient with MS Office applications (Word, PowerPoint, Excel, Outlook).

Responsibilities

• Working independently on special projects under general direction of management.
• Scheduling travel arrangements including airline, car, and hotel and preparing detailed itineraries as needed.
• Answering, screening and managing incoming phone calls and mail.
• Maintaining calendars, scheduling meetings, and conference calls.
• Meeting and greeting guests and setting up conference rooms.
• Maintaining multiple team and firm specific databases and digital libraries through data entry, reporting and analysis.
• Compiling and managing expense reports & processing vendor invoices.
• Coordination of team and firm-wide projects and deliverables.
• Performing other tasks as required.

Skills

Strong writing

Interpersonal skills

Organizational skills

Self-starter

Reliability

Education

Bachelor's degree

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Job description

Our Company

As a part of Brookfield's $416B credit platform, Oaktree is a premier credit manager emphasizing an opportunistic, value-oriented, and risk-controlled approach to investing across credit, equity, and real estate.

Oaktree is committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

Oaktree is wholly owned by Brookfield, a leading global investment firm with more than $1 trillion in assets under management. Brookfield owns and operates high-quality businesses and real assets that provide essential services and form the backbone of the global economy. It invests on behalf of institutions and individuals around the world across infrastructure, renewable power and transition, private equity, real estate, and credit.

For additional information, please visit Oaktree's website at http://www.oaktreecapital.com/

As a part of Brookfield's $416B credit platform, Oaktree is a premier credit manager emphasizing an opportunistic, value-oriented, and risk-controlled approach to investing across credit, equity, and real estate.

Oaktree is committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.

Oaktree is wholly owned by Brookfield, a leading global investment firm with more than $1 trillion in assets under management. Brookfield owns and operates high-quality businesses and real assets that provide essential services and form the backbone of the global economy. It invests on behalf of institutions and individuals around the world across infrastructure, renewable power and transition, private equity, real estate, and credit.

For additional information, please visit Oaktree's website at Oaktree Capital Management

Summary

Based in mid-town New York, the Administrative Assistant will support New York based Oaktree Capital Solutions and Asset Backed Finance team members.

Responsibilities

• Working independently on special projects under general direction of management, including coordination of lender meetings, inter-departmental meetings, etc.;
• Scheduling travel arrangements including airline, car, and hotel and preparing detailed itineraries as needed;
• Answering, screening and managing incoming phone calls and mail;
• Maintaining calendars, scheduling meetings, and conference calls;
• Meeting and greeting guests and setting up conference rooms;
• Maintaining multiple team and firm specific databases and digital libraries through data entry, reporting and analysis;
• Compiling and managing expense reports & processing vendor invoices;
• Coordination of team and firm-wide projects and deliverables;
• Performing other tasks as required.

Qualifications

• Minimum 5 years of experience as an administrative assistant supporting multiple executives within a professional services firm
• Strong writing and editing skills;
• Outstanding follow-up and organizational skills with a strong attention-to-detail;
• Proven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self initiating other value-added tasks; and
• Strong working knowledge of Microsoft Office applications including Word, PowerPoint, Excel and Outlook;
• Notary certification a plus, otherwise would be required to obtain upon joining (at Oaktree's expense);
• Ability to work a hybrid schedule; 4 days in office, 1 remote.

Personal Attributes

• Excellent interpersonal, verbal and written communication skills;
• Self-starter with a proven ability to take initiative;
• Hard-working with strong dedication to the position and company;
• Team-oriented with strong integrity and professionalism.

Education

Bachelor's degree is preferred.

Base Salary Range for the Administrative Assistant $60,000 - $100,000 In addition to a competitive base salary, you will be eligible to receive discretionary bonus incentives, a comprehensive benefits package and a flexible work arrangement. The base salary offered will be commensurate with experience and/or qualifications, industry knowledge and expertise, as well as prior training and education.

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, m