Administrative Assistant

Northcountryschool; New York (NY); On-site; USD 28,929 - 37,195; Full time

Benefits offered by this job

Health insurance

403(b) retirement plan

Personal time off

Paid family leave

Tuition remission

Seasonally sourced meals

Access to trails and woodshop

Job summary

Northcountryschool in New York seeks a highly organized Administrative Assistant to support daily operations. This role involves managing communication, logistics, and records across campus. The ideal candidate is detail-oriented and adaptable, as the role demands balancing multiple priorities in a community-centered environment.

You will coordinate travel logistics, maintain organized student records, and support office operations, contributing to a thriving educational community filled with outdoor activities and experiential learning.

Qualifications

• Prior experience in administrative, clerical, customer service, or office support role.
• Strong organizational skills and close attention to detail.
• Ability to work independently while collaborating closely with a team.

Responsibilities

• Ensure day-to-day administrative functions run smoothly and efficiently.
• Coordinate travel logistics for students and campers.
• Maintain organized student records and ensure clear communication with families.

Skills

Organizational skills

Clear communication skills

Customer service experience

Proficiency with Google Workspace

Attention to detail

Tools

Microsoft Office

Canva

Job description

About North Country School & Camp Treetops

Located on the outskirts of Lake Placid, NY, Camp Treetops and North Country School sit on a 333-acre campus amid majestic mountain peaks in New York State’s Adirondack Park. Since 1921 and 1938 respectively, we have been nationally renowned for pioneering educational programs rooted in progressive practices and experiential learning. Both Camp and School guide children to engage the natural world, take on intellectual and physical challenges in a nurturing community, and cultivate independence and creativity.

Position Overview

North Country School & Camp Treetops seeks a highly organized, dependable, and collaborative Administrative Assistant to support the daily operations of both programs year-round. Serving as a central hub for the main office, this role helps ensure the smooth flow of communication, logistics, records management, travel coordination, and administrative systems across campus.

Our campus shifts with the seasons—serving a junior boarding and day school community during the academic year and a vibrant summer camp program from June through August. The Administrative Assistant works closely with families, faculty, staff, and leadership while helping the community navigate those evolving rhythms. The ideal candidate is detail‑oriented, adaptable, warm, and comfortable, balancing multiple priorities in a fast‑paced, community‑centered environment. This role moves with the rhythms of campus life—busier stretches around major events, travel days, and the opening and closing of each season will occasionally require evening and weekend work.

What You Will Do

As an integral part of the main office team, your work will support the daily rhythms and operations that keep both North Country School & Camp Treetops running smoothly. Your responsibilities will span front office coordination, family communication, student travel logistics, records management, and event support—shifting in response to the needs of the community throughout the year.

Key Responsibilities

Front Office & Administrative Operations (30% of time)

As part of the main office team, you will help ensure day‑to‑day administrative functions run smoothly and efficiently. You will:

• Answer incoming calls and respond to general inquiries from families, faculty, staff, and community members
• Be responsible for responding to or forwarding emails to the correct department
• Process incoming and outgoing mail and packages, including FedEx shipments
• Organize and keep inventory of North Country School & Camp Treetops online store items, as well as fulfill and mail orders
• Maintain office supplies and coordinate purchasing requests for faculty and staff
• Keep day student and camper lists current and assist with attendance tracking and routine administrative paperwork
• Provide general administrative support across departments as needed

Executive Director Support (20% of time)

You will provide administrative assistance to the Executive Director and help support organization‑wide coordination. This includes scheduling meetings and managing calendars, preparing documents and correspondence, assisting with special projects, and helping coordinate organization‑wide initiatives as needed.

Student & Camper Travel Coordination (20% of time)

A significant part of this role involves coordinating travel logistics for students and campers throughout the year. You will arrange bus transportation and car services for travel days, coordinate staff chaperones for trips to and from Albany Airport, New York City, and JFK, and help ensure students move safely and smoothly throughout the year. You will also arrange bus transportation with the Lake Placid Central School for all‑school trips to Whiteface Mountain and Mt. Pisgah.

This role also serves as one of the Designated School Official (DSO) for the Student and Exchange Visitor Program (SEVIS), maintains records related to international students, and tracks student passports.

Records Management & Family Communication (20% of time)

You will help maintain organized student records and ensure timely, clear communication with families throughout the year. This includes processing and distributing student reports, uploading transcripts and supporting materials for secondary school applications, responding to routine records requests, and processing and mailing weekly camper letters and end‑of‑summer counselor letters to camp families.

Event Coordination & Community Support (10% of time, seasonally)

You will play a supporting role in major school and camp events throughout the year, including Arrival Day, Thanksgiving/Family Weekend and the Homestay Program, Graduation, Camp Opening Day, Visitors’ Weekend, and Camp Closing Day. You will collaborate closely with the Camp Office Assistant during the summer and provide year‑round administrative support to faculty, staff, and the broader community as needed. You will also assist the Director of Admissions during the summer with scheduling secondary school admission visits for the fall term.

Skills You Bring to Our Community

• Prior experience in an administrative, clerical, customer service, or office support role
• Strong organizational skills and close attention to detail
• Comfort managing multiple responsibilities and shifting priorities
• Clear written and verbal communication skills
• Proficiency with Google Workspace, Microsoft Office, Canva, and general office technology
• Ability to work independently while collaborating closely with a team
• A warm, professional presence with families, children, faculty, and staff

The Values You Bring to Our Community

• A collaborative, community‑oriented mindset
• Warmth, flexibility, and professionalism
• Strong follow‑through and a reliable, steady presence
• A willingness to pitch in during busy campus moments
• Appreciation for mission‑driven, experiential education
• Curiosity, adaptability, and a sense of humor
• A genuine enthusiasm for working in a community built around children and the outdoors

The Benefits of Working Here

In addition to a competitive hourly rate ranging from $21–$27 per hour (dependent on experience), you will enjoy:

• Health, Vision, and Dental insurance from day one
• A 403(b) retirement plan with TIAA
• Personal time off
• Paid family leave
• Tuition remission for North Country School & Camp Treetops
• Vegetables and food from the farm when in season
• Seasonally sourced daily meals when School and Camp are in session
• On‑campus access to miles of walking, hiking, and skiing trails, a rock climbing crag, and a ski hill
• Access to on‑campus woodshop and ceramics studio

How to Apply

To apply, please send your resume and references to .

Please note: This role includes periods of increased activity tied to the rhythms of the academic year and summer camp season. Occasional evening and weekend work may be required during major events, opening and closing days, and student travel periods typically centered around holidays.

Our Mission and Values

North Country School & Camp Treetops strive to create a diverse and inclusive community that gives children the self‑confidence, knowledge, skills, and values to lead fulfilling and productive lives while contributing to a more equitable and sustainable world.

We are a values‑driven community and seek to have a positive impact on the world around us by living out our core values on and off campus:

• Cultivate Community: We believe in the inherent value and contributions of every person, and in fostering connections to build and nurture a strong, inclusive community.
• Walk a Mile: We believe that understanding and honoring every person’s unique worldview, experiences, and challenges is at the root of empathy and compassion.
• Dig Deep, Keep Growing: We believe that by setting ambitious goals, working hard, and persevering, we build strength and character and set a course for lives of growth, purpose, and fulfillment.
• Stay Curious: We believe in the power of creativity and wonder. We believe that curiosity about ourselves, other people, and the world around us leads to growth, innovation, and sometimes unconventional ideas.
• Our Planet, Our Job: We believe in individual and collective responsibility for our planet, and in leading by example as a community that works to respect, protect, and restore the natural world.