Administrative Assistant

Ares Management Corporation; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision

401(k) with company match

HSA/FSA options

Life Insurance

Disability insurance

Commuter benefits

Job summary

Ares Management Corporation is seeking a Receptionist-front desk at our New York office to staff clients and vendors and provide general administrative support to investment professionals. The role requires opening/closing duties, greeting visitors, handling calls and emails, coordinating meeting rooms and catering, and calendar management in a fast-paced corporate setting.

Qualifications include a Bachelor’s degree or equivalent, 3–5 years of receptionist/administrative experience, and

Qualifications

• Bachelor’s Degree or equivalent work experience.
• 3-5 years of receptionist/administrative experience, preferably in a corporate environment.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Excellent telephone etiquette and professional demeanor.
• Strong verbal and written communication skills.

Responsibilities

• Open/close front desk 8:30AM–5:30PM.
• Greet clients and guests; be the go-to contact.
• Answer calls and route to appropriate parties; manage emails regarding facilities.
• Monitor reception area and reserve conference rooms.
• Coordinate catering and meeting spaces; back-up for administrative tasks.

Skills

Receptionist duties

Administrative support

Calendar management

Communication skills

Multi-tasking

Team player

Attention to detail

Education

Bachelor’s Degree or equivalent work experience

Tools

Outlook

Word

Excel

PowerPoint

Concur

Job description

Job Description

Ares Management is seeking a Receptionist-front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.

Primary functions and essential responsibilities

Receptionist- Front Desk Responsibilities

• Open and close reception front desk (8:30AM – 5:30PM)
• Act as a "go to" point of contact for clients and guests
• Answer incoming calls and routing them to the appropriate parties
• Answer emails regarding facilities and needs of the office
• Monitoring front reception area
• Reserving visitor offices and overseeing communal office and meeting spaces
• Reserve conference rooms and coordinate with external catering companies to provide catering for meetings

Administrative Assistant Responsibilities

• Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
• Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.
• Arranging catering as needed
• Register professionals for conferences and networking events
• Other ad hoc requests as needed
• Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals

Qualifications

Education: Bachelor’s Degree or equivalent work experience required

Experience Required: 3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment

General Requirements: Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint) Excellent telephone etiquette Professional demeanor and appearance Ability to provide exemplary service to clients and co-workers Excellent verbal and written communication skills Well-organized, with strong attention to detail Ability to prioritize work and handling multiple tasks simultaneously Flexibility in terms of accepting process changes, variable work volume and new ideas A team player with the ability to work with diverse personalities Knowledge with Concur a plus

Compensation

The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus.

$65,000 - $75,000

Benefits

The firm also offers robust Benefits offerings. Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit. Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.

Application

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.

About Ares Management

Ares Management Corporation (NYSE: ARES) is a leading global alternative investment manager offering clients complementary primary and secondary investment solutions across the credit, real estate, private equity and infrastructure asset classes. We seek to provide flexible capital to support businesses and create value for our stakeholders and within our communities. By collaborating across our investment groups, we aim to generate consistent and attractive investment returns throughout market cycles.

As of June 30, 2026, Ares Management's global platform had approximately $671 billion of assets under management(1) with more than 4,400 employees operating across North America, South America, Europe, Asia Pacific and the Middle East. For more information, please visit www.aresmgmt.com.

Ares Management LLC (together with its related operating and administrative subsidiaries, “Ares Management”) is an Equal Employment Opportunity employer and considers all applicants for employment without regard to race, color, religion, ethnicity, creed, sex, age, national origin, alienage or citizenship status, disability, medical condition, pregnancy, marital status, partnership status, sexual orientation, status regarding public assistance, military or veteran status, domestic violence victim status, gender identity and expression, transgender status, genetic information, status as unemployed, political affiliation or any other characteristic protected by federal, state or local law. Ares Management will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.

(1) As of June 30, 2026. AUM amounts include funds managed by Ivy Hill Asset Management, LP., a wholly owned portfolio company of Ares Capital Corporation and registered investment adviser.