Kitchen Administrative Assistant (Culinary knowledge-up to $30/h

Citarella - The Ultimate Gourmet Market

New York (NY)

On-site

USD 27,552 - 41,328

Full time

14 days+

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Job summary

A gourmet market in New York is seeking an Administrative Assistant to support kitchen operations. This role requires experience in administrative tasks, culinary knowledge, and proficiency in Microsoft Suite. Responsibilities include maintaining employee files, scheduling, and leading recruitment processes. Candidates should be organized, communicative, and able to thrive in a fast-paced environment.

Qualifications

1–3 years of experience in an administrative role.
Familiarity with compliance laws.
Proficiency in HRIS platforms.

Responsibilities

Support daily organizational tasks in kitchen operations.
Maintain employee files and documentation.
Communicate scheduling changes to management.
Lead recruitment coordination process.

Skills

Administrative experience

Culinary knowledge

Knowledge of compliance laws

HRIS platform experience

Microsoft Suite proficiency

Bilingual (English and Spanish)

Ability to work in fast-paced environment

Excellent communication

Tools

ADP profiles

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Company Overview

Citarella - The Ultimate Gourmet Market has grown from a respected NYC fish market into a full‑scale, ultimate gourmet market with locations across New York City, the Hamptons, and Greenwich, Connecticut. Family‑run and driven by a passion for great food, we delight customers with the finest selection of fresh seafood, prime dry‑aged beef, chef‑prepared specialties, handcrafted pastries, international cheeses, imported groceries, and more. Join our team of seasoned professionals and become a part of the fabric of the New York food scene.

Base Pay Range

$20.00/hr - $30.00/hr

Location

Bronx, NY

Role & Responsibilities

The Administrative Assistant supports daily organizational tasks and administration in Kitchen operations. Key partners include Executive Chef and Department Managers, performing timekeeping, scheduling, attendance, and written communication. Responsibilities include:

Daily employee file maintenance, uploading all documentation into ADP profiles.
Answering calls from employees and communicating any scheduling changes to management.
Monitoring scheduling best practices and ensuring accurate time‑keeping records for payroll processing.
Acting as liaison with general staff to elevate employee needs to management.
Ownership of Harassment Training compliance program including certification tracking and distribution within department.
Supporting documentation process for procedures for the leadership team.
Writing and/or reviewing all department communications to monitor accuracy, grammar, and messaging.
Tracking PTO, attendance, and probationary period infractions.
Leading the recruitment coordination process including interview scheduling, trials, feedback to recruiters, and offers.
Supporting new‑hire induction planning and welcoming including locker assignments, facility tours, daily schedule, etc.
New‑hire performance tracking and probationary period monitoring.
Identifying organizational/administrative gaps within the department and proposing solutions to correct them.
Ad‑hoc duties as required by the company.

Important Disclaimer Notice

The described functions are among the essential job functions for this position but are not exhaustive of the essential functions of the job or of the tasks that an Associate may be required to perform. Associates may be assigned additional responsibilities as necessary. The employer reserves the right to revise this job description at any time and to require Associates to perform other tasks as circumstances or conditions of its business, competitive considerations, or the work environment change.

Qualifications & Education Requirements