Administrative Assistant, Insurance Legal & Compliance

The Jackson National Life Insurance Company

Lansing (MI)

On-site

USD 42,000 - 54,000

Full time

14 days+

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Benefits offered by this job

Health benefits

401(k) retirement plan

Adoption assistance

Education matching gift program

Dependent tuition program

Job summary

The Jackson National Life Insurance Company in Lansing, MI is seeking an Administrative Assistant for the Insurance Legal & Compliance group. You will provide high-level administrative support to the VP, Chief Compliance Officer, and General Counsel, including calendar management, travel planning, expense reporting, and document preparation.

This role involves coordinating meetings, handling confidential information, processing invoices, maintaining files, supporting regulatory filings, and

Qualifications

Solid written and verbal communication skills with ability to edit and compose correspondence.
Strong organizational skills and ability to prioritize multiple activities with minimal supervision.
Proficiency in SharePoint, Confluence, and Oracle; comfortable with new systems and AI productivity tools.

Responsibilities

Schedules and maintains calendar of appointments, events, and meetings and coordinates related arrangements.
Arranges business travel, including lodging, transportation, and itineraries.
Assists with administrative support including creation and maintenance of reports, charts, spreadsheets, documents, and presentations.
Establishes, maintains, and updates files and records.
Processes department invoices and executive expense reports.

Skills

Communication

MS Office

SharePoint

Confluence

Oracle

Organizational skills

Attention to detail

Learning AI tools

Education

H.S. Diploma or GED

Associate's Degree preferred

Tools

SharePoint

Confluence

Oracle

Job description

Job Purpose

The Administrative Assistant, Insurance Legal & Compliance provides administrative support to the VP, Chief Compliance Officer and JNLD General Counsel and the AVP, Insurance Legal & Product Development, including filing, invoice processing, travel arrangements, expense reporting, meeting and event planning, calendar maintenance, task and action-item tracking, and ordering office supplies in addition to other duties. The Administrative Assistant will also prepare reports, presentations, and other materials.

Essential Responsibilities

Schedules and maintains calendar of appointments, events, and meetings and coordinates related arrangements, including preparing and distributing materials and arranging catering, set-up, and clean-up as necessary.
Arranges business travel, including lodging, transportation, and itineraries.
Assists with administrative support including creation and maintenance of reports, charts, spreadsheets, documents, and presentations.
Establishes, maintains, and updates files and records.
Sends department- and company-wide announcements/informational emails.
Processes financial documents, including department invoices and executive expense reports.
Screens, organizes, and prioritizes phone calls, visitors, and incoming mail.
Coordinates office moves, and new hire workspaces and assists with associate onboarding.
Administers special projects as required.
May order supplies for the office.
Monitors action items, deliverables, deadlines, and commitments to ensure timely completion of priorities.
Assists with regulatory filings as needed, including revising and proofreading documents, correcting formatting issues, gathering and converting any necessary exhibits, and ensuring all accompanying documents are current and accurate.
Assists leaders and team members in obtaining updated Powers of Attorney, e-signature authorizations, signatures, and any necessary notarizations for filings or other regulatory materials.
Administers SharePoint access to restricted documentation.
Identifies opportunities to improve administrative processes.
Other Duties Performs other duties and/or projects as assigned.

Knowledge, Skills and Abilities

Solid written and verbal communication skills including the ability to edit and compose correspondence. Solid interpersonal skills and ability to communicate effectively with senior management and peers. Solid PC skills including MS Office software and other relevant software applications. Basic knowledge of financial services industry terminology. Strong organizational and task management skills with an ability to prioritize, coordinate multiple activities, and follow up on projects with minimal supervision. Ability to handle sensitive confidential information. Must be detail oriented and focused on accuracy. Working knowledge of corporate policies, including compliance, emergency, and purchasing policies. Ability to quickly learn and effectively use new systems, applications, artificial intelligence, and productivity tools. Proficient in SharePoint, Confluence, and Oracle. Ability to work overtime as needed and respond to requests outside of normal business hours.

Qualifications

H.S. Diploma or equivalent (G.E.D.). required.
Associate's Degree preferred.
3+ years related experience required.
Experience supporting legal or compliance leaders preferred.

Equal Opportunity Statement

Jackson is proud to be an equal opportunity workplace. The Company subscribes to and endorses federal and state laws and regulations relating to equal employment opportunity for all persons without regard to race, color, religion, gender, age, national origin, legally-recognized disability, marital status, legally-protected medical condition, citizenship, ancestry, height, weight, sexual orientation, veteran status, or any other factor not related to the needs of the job. The Company is committed to a policy of equal opportunity. Company facilities and campuses are tobacco-free environments. At Jackson, our employees are empowered to bring a fresh perspective, confront new challenges, and define their own career paths. We value the unique perspectives and innovative ideas that come from our employees' diverse backgrounds.