ADMINISTRATIVE ASSISTANT

Orion Industries; Mukilteo (WA); In loco; USD 52.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) with company match

Paid holidays

Paid time off

Medical, dental, vision and life

Long-term disability

Employee Assistance Plan

Other amazing optional benefits

Descrizione del lavoro

Orion Industries, a Washington-based aerospace manufacturer and social enterprise, is seeking a detail-oriented administrative professional to support multiple departments and assist with grants administration.

You will manage front-desk tasks, handle phones, scheduling, and records, and perform data entry while maintaining compliance with safety and ITAR requirements. The role offers steady hours and a collaborative environment.

Competenze

• High school diploma or equivalent required.
• 2+ years of administrative experience.
• Accounting/grant tracking experience desirable.
• Background check and drug screening required.

Mansioni

• Answer and transfer phone calls, screening when necessary.
• Welcome, register, and direct visitors and clients.
• Schedule and set up meetings; arrange food and beverages as needed.
• Prepare written summaries from records, emails, and minutes.

Conoscenze

Verbal & written communication

Interpersonal & customer service

Microsoft Office Suite

Organizational skills

Clerical procedures

Independent work

Attendance & reliability

Formazione

High school diploma or equivalent

Descrizione del lavoro

Description

Orion Industries is a social enterprise that strengthens our community so that every individual has an opportunity to access a career. We achieve our mission by being a world class aerospace manufacturing company and a leading model for social enterprise. We offer hope and create paths to employment through building esteem, mentoring, training, education, community services and successful businesses. Every day we know we are part of something important, revealing the potential in every person, and uplifting people experiencing barriers to employment.

Duties and Responsibilities:

• Answers and transfers phone calls, screening when necessary.
• Welcomes, registers, and directs visitors and clients.
• Facilitates scheduling and set up for meeting rooms, if necessary, including ordering food and beverages as needed
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Supports multiple departments including soliciting, administering, and monitoring of grants programs or receipt and implementation of grants.
• Maintains office supplies and notifies Purchasing when supplies are needed
• Performs other related duties as assigned.
• Acts as a mentor to participants going through the training program gaining skills in data entry and office management.
• Anticipated schedule for this position is Monday - Friday, 6:30 am - 3 pm.

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Activities, duties, or responsibilities may change at any time with or without notice.

Benefits Offered:

• 401(k) with a percentage company-match contribution
• Paid holidays
• Paid time off
• Medical, dental, vision and life insurance
• Long-term disability
• Employee Assistance Plan
• Other amazing optional benefits

ITAR - US Person Status:

• Due to Orion Industries' participation in the defense industry, International Traffic in Arms Regulations (ITAR) requires that access to sensitive information and material pertaining to defense and military related technologies may only be accessed, viewed, or shared by US Persons as defined by law. A "US Person" can be a US citizen; a lawful permanent legal resident or an individual who has been admitted as a refugee or asylee.

Pre-Employment Drug and Background Screenings

• Orion Industries is a Drug-Free workplace. Pre-employment drug screen required, including for the presence of marijuana and cannabis metabolites, due to the safety-sensitive nature of our business. Any applicant selected for this position will be required to submit to a background screening.

Requirements

Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Reliable in-person attendance during scheduled work hours.

Qualifications:

• High school diploma or equivalent required;
• Two or more years of experience in an administrative role
• One year of accounting and/or grant tracking highly desirable
• Must be able to pass a background check
• Must be able to pass a drug screen, including the use of marijuana

Physical Requirements/Work Environment:

• The physical requirements/work environment described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential job functions.
• Frequent use of hands and fingers to reach, manipulate, handle, and hold material
• Frequent use of vision abilities including close vision, distance vision, color vision, depth perception, and spatial relationship
• Frequent use of hearing ability to receive detailed information through oral communication
• Frequent use of speaking ability to express or exchange ideas, communicate detailed information, or convey instruction
• Frequent lifting of 5 or 10 pounds, with occasional lifting to 35 pounds
• Infrequent exposure to manufacturing shop floor, requiring use of Safety Glasses
• Infrequent exposure to excess noise levels, necessitating the use of Hearing Protection