Administrative Assistant

Davita Inc.; Morris Township (NJ); Remote; USD 50,000 - 65,000; Full time

Job summary

A leading company is seeking an Administrative Assistant to support their Executive Leadership Team in a remote-first environment. The candidate will be responsible for calendar management, expense reporting, and travel coordination, with a starting salary range of $50,000 to $65,000. Great benefits include health insurance, flexible time off, and 401(k) options, starting from Day One.

Benefits

Medical, dental & vision insurance

Paid parental leave

401(k) plan

Flexible time off

Paid sick days

11 paid holidays

Qualifications

• Detail-oriented self-starter eager to learn.
• Experience in administrative support preferred.
• Ability to manage confidences and sensitive information.

Responsibilities

• Manage calendars and schedule meetings across time zones.
• Organize travel arrangements and documentations.
• Prepare information for executive meetings.

Skills

Calendar Management

Expense Reporting

Communication

Education

Associate's Degree or equivalent experience

Job description

Our Purpose

At Majesco, we believe in connecting people and business to Insurance in ways that are Innovative, Hyper-Relevant, Compelling and Personal. We bring together the brightest minds to build the future of Insurance; a world where Insurance makes life and business easier, more connected and better protected.

Majesco is seeking a motivated and driven person who is eager to launch their career as an Administrative Assistant to our Corporate Team. We need a self-starter who is enthusiastic, eager to learn, and ready to start building their career. This is a non-exempt, remote-first position and requires the successful candidate to be located within commuting distance of our Morristown, New Jersey, office.

This position is responsible to perform basic, professional and administrative support to members of the Executive Leadership Team (ELT). This position is responsible to perform basic, professional and administrative support to members of the Executive Leadership Team (ELT). The position will report to the Executive Assistant to the CEO. Work is often done without established procedures. Contacts are frequent within and outside of the company and involve obtaining or providing information on matters of some importance to the company and may be of a sensitive nature.

Key Responsibilities

• Calendar Management - Schedule meetings, conference calls, video conferences with employees, candidates, customers, and business partners over multiple time zones.


• Organize multiple schedules; ensure topics are clear to attendees. Control sensitive information as needed.


• Expense Reporting - Keep track of receipts to be accurately entered into the company system; submit claims for MLT, guests and/or candidates, and follow up for payment.


• Coordinate and arrange all domestic and international travel, including air, hotel, car rental, etc


• Arrange for visas and/or passport renewals with required documentation.


• Plan executive meetings and events, including coordinating with other internal departments and external vendors.


• Attend designated conferences and meetings.


• Answer questions and furnish information to keep the executive's time free of minor detail work.


• Compose and edit correspondence on behalf of the executive.


• Schedule appointments and coordinate arrangements for meetings ensuring the executive meets the commitments.


• Gather data from a variety of sources and perform independent research to prepare for special projects as required.


• Interpret and relay company policy information; keeps executive informed of any deviation on items that may require personal attention and approval.


• Act as a liaison between groups under the responsibility of the executive.


• Distribute workload and provide feedback as appropriate to other support staff.


• Handle confidential material relevant to company operations.


• Prepare information for senior management meetings.


• May participate in interviewing other administrative staff.

Business Travel & Physical Demands

* Business travel of approximately 5% or less per year, at the discretion of manager

* Remote work environment, occasional visits to the Morristown office

What Majesco Offers:

Majesco is committed to equal pay and transparency. The annual base salary range for this position is $50,000 to $65,000. Please note that the salary range information provided is a general guideline and combines all of the distinct labor markets within the US. It is uncommon for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a variety of factors. Majesco considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, candidate's work location, education/training, key skills, internal peer equity, external market data, as well as market and business considerations when making compensation decisions.

At Majesco, we offer a comprehensive employee benefits package with most coverage starting Day One. Our benefits package includes, but is not limited to: Medical, dental & vision insurance; employer-funded HSA coordinating with a high-deductible health plan; FSA, short-term/long-term disability; Life/AD&D insurance; 401(k), flexible time off, paid sick days and 11 paid holidays; paid parental/bonding leave; career anniversary leave and other voluntary benefits.