Administrative Assistant

Arts for LA; Monterey Park (CA); Hybrid; USD 42,000 - 44,000; Full time

Benefits offered by this job

Medical, dental, life insurance

Retirement benefits, 403(b) with match

Free on-site parking

Job summary

The Japanese American National Museum (JANM) in Los Angeles, CA, seeks an Administrative Assistant (Full-Time / Non-Exempt) to support the Human Resources & Volunteer Services Office and Finance department with files, database management, reports, recruitment, and benefits administration.

Required: Bachelor's in Business Management or HR, at least 1 year in personnel or office administration, experience with recruitment/onboarding, payroll familiarity, and proficiency with MS Office and Google

Qualifications

• Bachelor's in Business Management, HR, or equivalent.
• Minimum of 1 year in personnel, administration or office management.
• Experience with recruitment and onboarding employees and volunteers.
• Familiarity with payroll.
• Proficiency with MS Office and Google Suite.
• Ability to work across departments with confidential materials.

Responsibilities

• Assist with files, database management, reports, recruitment activities, accounts receivable, benefits administration, and other admin tasks.
• Support HR & Volunteer Services and Finance in daily operations.
• Coordinate cross-departmental tasks and maintain confidential records.

Skills

Recruitment

Onboarding

Confidentiality

MS Office

Education

Bachelor's in Business Management or HR

Tools

MS Office

Google Suite

HRIS databases

Volgistics

Job description

Administrative Assistant
Full-Time /Non-Exempt

An affiliate of the Smithsonian Institution and AAM accredited, the Japanese American National Museum (www.janm.org) is recognized as one of the nation’s premier cultural museums. JANM creates groundbreaking historical and arts exhibitions, educational public programs, award-winning documentaries, and innovative curriculum that illuminate the stories and the rich cultural heritage of people of Japanese ancestry in the United States. JANM also speaks out when diversity, individual dignity and social justice are undermined, vigilantly sharing the hard-fought lessons accrued from this history. JANM is based in historic Little Tokyo neighborhood in downtown Los Angeles.

The Administrative Assistant provides support to the Human Resources & Volunteer Services Office and Finance department to securely maintain various personnel and finance files, volunteer records and documents of the institution. Assist with files, database management, reports, recruitment activities, accounts receivables, benefits administration, and other administrative tasks to support the departments.
Requires familiarity with online recruitment platforms, benefits enrollment/administration, database /records management, and dealing with confidential matters. Must be able to work cross-departmentally with confidential materials. Requires ability to plan and manage tasks and work well in both a team environment and independently.
Bachelors in Business Management, HR, or similar degree or an equivalent combination of education and relevant work experience. Minimum of 1 year of relevant experience working in personnel, administration or office management. Experience with recruitment and onboarding employees and volunteers, running reports in Volgistics and payroll, volunteer management, and familiarity with payroll is preferred. Experience working in a diverse, multi-cultural environment preferred. Knowledge of JA History & Culture and familiarity with Little Tokyo preferred. Proficiency with MS Office, Google suite and familiarity with HRIS databases. Requires occasional evening and/or weekend hours. Must be able to work with visitors of all ages to support museum sponsored events. On-site position, Monday-Friday schedule. Criminal background and credit check is required. $ 20.00 to $21.00/hour DOE.EOE.

Salary:$20 to $21, hourly

Benefits:

• EE Medical, Dental, Life Insurance, optional vision, ERISA 403(b) with matching, FSA, 17 paid holidays, sick and vacation time; contributing level membership, free on-site parking, discounts in museum store, online store and on-site Chado tea room.

Benefits:

• Health Insurance (Medical, dental and vision etc.), Retirement Benefits, Paid Time Off (Sick, vacation and holiday pay)

Deadline to apply:August 31, 2026

100 N. Central Ave, Los Angeles, CA 90012