Administrative Assistant

Eco Adventures; Millersville (MD); On-site; USD 23,000 - 32,000; Part time

Benefits offered by this job

401(k)

Employee discounts

Paid time off

Bonus based on performance

Competitive salary

Flexible schedule

Free uniforms

Wellness resources

Job summary

Eco Adventures is seeking a Part-Time Administrative Assistant to support Owners and the Admin Team in Millersville, MD. The role emphasizes organized recordkeeping, scheduling, and customer-responsive service in a busy, animal-friendly environment.

The ideal candidate combines strong communication, attention to detail, and independence, with a flexible schedule (15–25 hrs/week) and on-site work. Benefits include 401(k), PTO, discounts, and opportunities to contribute to education, conservation,

Qualifications

• Minimum 2 years of administrative or related experience.
• Strong organizational and time-management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office and Google Workspace.
• Ability to prioritize tasks and manage multiple duties.
• Attention to detail and accuracy.
• Professional, dependable, and trustworthy.
• Ability to work independently and take initiative.
• Strong customer service and interpersonal skills.
• Ability to handle confidential information appropriately.

Responsibilities

• Handle daily administrative tasks including email, calls, and data entry.
• Maintain organized electronic and physical filing systems.
• Assist with scheduling, calendars, and deadlines.
• Prepare documents, spreadsheets, and reports.
• Monitor supplies and coordinate purchasing.
• Improve administrative organization and workflow.
• Support ownership and management with admin tasks.
• Assist with light chores, setup, and cleaning as needed.
• Coordinate registrations, scheduling, and program paperwork.
• Support camps, field trips, and events.

Skills

Organizational skills

Time management

Written communication

Verbal communication

MS Office

Google Workspace

Confidentiality

Independent work

Customer service

Multitasking

Job description

Benefits

• 401(k)
• Employee discounts
• Paid time off
• Bonus based on performance
• Competitive salary
• Flexible schedule
• Free uniforms
• Wellness resources

Administrative Assistant

Eco Adventures – Conservation, Education & Enrichment Center
Millersville, Maryland

Position: Administrative Assistant
Employment Type: Part-Time (hours to be determined)
Reports To: Ownership and Designated Management Team
Hiring Status: Immediately within a month, local applicants only, PT hours 15-25 hrs per week We can be flexible with hours

About Eco Adventures

Eco Adventures is a unique, award-winning environmental education center dedicated to inspiring curiosity, fostering conservation awareness, and connecting people with the natural world. For over 15 years, we have provided engaging educational experiences through summer camps, after-school programs, field trips, animal encounters, outreach programs, and special events. Our interactive facility is home to more than 80 rescued native and exotic animals. We are seeking a highly organized, dependable, and proactive Administrative Assistant to support our growing organization and help maintain efficient day-to-day administrative operations.

Position Overview

The Administrative Assistant plays an important role in supporting the owners and management team by handling essential administrative responsibilities, maintaining organized records, coordinating communications, and ensuring that routine office tasks are completed accurately and efficiently.

The ideal candidate is detail-oriented, resourceful, professional, and capable of managing multiple priorities in a fast-paced, dynamic environment. We are looking for someone who works independently, takes initiative, anticipates needs, follows through on responsibilities, and enjoys creating order and efficiency. Ideal for someone who is looking to assist in an enriching and fun environment that allows flexibility with other job or family/life priorities.

Key Responsibilities

Administrative & Office Support

• Manage daily administrative tasks, including email correspondence, phone calls, and data entry.
• Maintain organized electronic and physical filing systems.
• Assist with scheduling, calendars, appointments, and administrative deadlines.
• Prepare documents, spreadsheets, forms, reports, and correspondence.
• Monitor office supplies and coordinate purchasing and inventory.
• Identify opportunities to improve administrative organization and workflow.
• Provide general administrative assistance to ownership and management.
• Assist with light chores, set up and break down and cleaning as needed.

Customer Service & Program Administration

• Respond professionally and promptly to parents, schools, and customer inquiries.
• Assist with registrations, scheduling, confirmations, and program-related paperwork as needed.
• Support administrative coordination and set up of camps, after-school programs, field trips, outreach programs, birthday parties, and special events.
• Assist with follow-up communications and outstanding customer requests.

Financial & Recordkeeping Support

• Organize invoices, and assist with tracking payments, outstanding balances, and billing records.
• Prepare and organize documentation for payroll from the “Humanity” app, enter into ADP and save it for management review every two weeks.
• Maintain confidentiality when handling financial or staff information.

Human Resources Administrative Support

• Maintain organized employee personnel files and documentation.
• Assist with new employee onboarding paperwork and administrative checklists.
• Track employee certifications, training records, and required documentation.
• Help with staff support: rewards, training workshop coordination, birthdays or celebrations, team building coordination, office parties and meeting set up
• Support management with employee paperwork, recordkeeping, facility supervision.
  **Employee supervision, disciplinary matters, and personnel decisions remain the responsibility of management.

Organization & Operational Support

• Help establish and maintain efficient administrative systems and procedures.
• Monitor outstanding administrative tasks and follow up to ensure completion.
• Assist with updating internal forms, checklists, and administrative documents.
• Support inventory tracking and supply organization.
• Assist management with special projects and seasonal preparation.
• Help maintain an organized, professional, and welcoming office environment.

Qualifications

Required

• Minimum 2 years of administrative, office management, or related professional experience.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, Google Workspace, and general office technology.
• Ability to prioritize responsibilities and manage multiple tasks.
• Strong attention to detail and accuracy.
• Professional, dependable, and trustworthy.
• Ability to work independently and take initiative.
• Strong customer service and interpersonal skills.
• Ability to handle confidential information appropriately.

Preferred

• Experience in a small business setting and basic administrative duties
• Familiarity/experience with registration systems, scheduling software, or customer management platforms.
• Experience supporting multiple managers or departments.
• Experience being highly organized, detail-oriented, and meeting deadlines.

Ideal Candidate

Our ideal Administrative Assistant is someone who:

• Is naturally organized and enjoys creating efficient systems.
• Is one step ahead of the calendar and recognizes what needs to be done and takes action without constant supervision.
• Is comfortable working in a very casual, busy, occasionally unpredictable environment.
• Maintains a positive, professional attitude under pressure.
• Communicates clearly and follows through on commitments meets deadlines.
• Is flexible, adaptable, and willing to assist wherever support is needed to the Admin Team.
• Enjoys working with a collaborative team that is passionate about education, animals, and conservation.

Work Environment

Eco Adventures is an active, hands-on educational facility that welcomes children, families, educators, and community members throughout the year. Candidates should be comfortable working in a lively environment that includes children, staff, and a variety of animals exhibits in surrounding areas. This is primarily an administrative position and does not require direct animal care or instructional responsibilities.

Schedule & Compensation

• Part-time hours may vary from week to week with some flexibility with days and hours. Schedule to be determined. Can accommodate some family schedules, other job and/or priorities. Seeking someone who can be equally flexible with our scheduling and varying hours 15-25 hours per week.
• Primarily on-site at our Millersville, Maryland facility.
• Compensation commensurate with experience and qualifications-Starting at $20+ per hour
• Paid Time Off, flexibility with non paid time off/vacations.
• May be eligible for 401k plan after meeting requirements