Administrative Assistant

THOR Solutions, LLC; Middletown (RI); On-site; USD 47,000 - 58,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

401(k) with employer match

Medical Insurance (3 plan options)

TRICARE Supplemental Coverage

Dental Insurance (2 plan options)

Vision Insurance Plan (2 plan options)

FSAs

Commuter Benefits

Life Insurance

Disability Insurance

Tuition Reimbursement

Employee Referral Program

Job summary

THOR Solutions, LLC is seeking a mid-level Administrative Assistant to provide administrative and programmatic support at the Naval Undersea Warfare Center, Division Newport, Newport, RI. The role requires an existing SECRET clearance or the ability to obtain one, and is fully on-site at NUWC Newport.

The ideal candidate has 3–5 years of DoD admin experience, strong MS Office and data-management skills, and the ability to coordinate schedules, meetings, and travel in a fast-paced environment.

Qualifications

• High school diploma/GED required.
• 3–5 years of recent, relevant admin/programmatic support in a US Navy/DoD environment preferred.
• Proficiency with MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Excellent organizational, communication, and time management skills.
• Ability to multi-task, prioritize, and meet deadlines.
• Ability to interact with Federal civilian, active-duty military, and contractor personnel at all levels.

Responsibilities

• Provide general office administration support.
• Prepare and maintain documents (correspondence, spreadsheets, presentations, reports) using Microsoft Office.
• Perform data entry and data management in multiple databases.
• Provide timekeeping support.
• Support Defense Travel System (DTS) actions.
• Schedule and manage calendars.
• Arrange meetings and events, including minutes and notes.
• Support Navy ERP data reporting and analysis.
• Extract, analyze, and display data for internal and external data calls.

Skills

Communication

Time management

Organizational skills

Customer interaction

Education

High school diploma or GED

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

THOR Solutions, LLC is actively seeking a mid-level Administrative Assistant to perform a variety of administrative and programmatic support tasking for a program at the Naval Undersea Warfare Center, Division Newport. An ideal candidate will possess prior experience providing relevant administrative and program support functions in a US Navy/DoD environment with the ability to secure and keep a secret clearance.

Typical Responsibilities

• Provide general office administration support.
• Prepare and maintain various forms of documentation (correspondence, spreadsheets, presentations, reports) using Microsoft Office products (Word, Excel, PowerPoint).
• Perform data entry and data management within multiple customer databases.
• Provide timekeeping support.
• Support Defense Travel System (DTS) actions.
• Provide scheduling and calendar management.
• Provide logistical support for meetings and special events, including scheduling, setup, and taking/distributing minutes and notes.
• Support financial actions by extracting data, generating and formatting reports, and supporting other actions in the Navy Enterprise Resource Planning (Navy ERP) system.
• Collect, analyze and display data as required for various internal and external data calls.

Location

Full time onsite at NUWC Division Newport in Newport/Middletown, RI.

Typical Pay Range

The anticipated pay for this position in the identified location(s) is $36.49/hour. Actual compensation offered will be based upon individual factors including education, qualifications, and experience. This position is covered under the Service Contract Act (SCA) and will additionally receive $5.09/hour in "health and welfare" benefits.

Typical Physical Activity

Desk/computer work in an office environment. May involve: repetitive motion.

Existing SECRET Security Clearance Required

This position requires an existing active or interim Secret security clearance prior to hire. Only U.S. citizens are eligible for a security clearance; therefore, only current U.S. citizens will be considered for this position.

• A candidate with especially strong, relevant experience but no current clearance may be considered, but a new clearance must be obtained prior to hire

Required Knowledge, Skills, and Abilities

• High school diploma/GED equivalent.
• At least three (3) years, and preferably at least five (5) years, of recent, relevant professional experience providing diverse administrative, clerical, or programmatic support services in a US Navy/DoD environment.
• Intermediate or advanced proficiency and experience with common productivity software, including the Microsoft Office suite (Excel, Word, PowerPoint, and Outlook) and Adobe Acrobat.
• Excellent organizational, communication, and time management skills.
• Ability to multi-task, self-prioritize workload, and ensure successful adherence to schedules and deadlines.
• Comfortable working with all levels of the customer organization, from entry-level to executive, and interacting with Federal civilian, active-duty military, and/or contractor personnel.

Additional Preferred Knowledge, Skills, and Abilities

• A higher degree (Associate’s or Bachelor’s) or a relevant vocational or military certification is preferred, and may partially fulfill experience requirements.
• Prior experience working with the Defense Travel System (DTS) and/or Navy Enterprise Resource Planning (Navy ERP) is preferred.
• Prior experience directly supporting Navy, NAVSEA, or DoD senior leadership is highly preferred.

Benefit Offerings

Along with competitive pay, THOR offers a comprehensive benefits package including:

• Paid Time Off (accrued)
• Paid Holidays
• 401(k) with employer match and Traditional/Roth options
• Medical Insurance (3 plan options)
• TRICARE Supplemental Coverage for TRICARE-eligible individuals
• Dental Insurance (2 plan options)
• Vision Insurance Plan (2 plan options)
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
• Commuter/Transit Benefits
• Basic Life/AD&D Insurance for employee
• Additional Life Insurance options for employee + family
• Short-Term and Long-Term Disability Insurance
• Pet Benefits
• Legal Plan
• ID Theft Protection Plan
• Employee Assistant Plan and Work-Life Program
• Voluntary Leave Transfer Program
• Tuition Reimbursement Program
• Employee Referral Program

Please be aware that many of our positions require an existing security clearance or the ability to obtain a security clearance. Security clearances may only be granted to U.S. citizens. Applicants to cleared positions who lack clearance eligibility will not be considered.

Founded in 2009, THOR Solutions, LLC (THOR) is a rapidly growing Center for Veteran’s Excellence (CVE) verified Service-Disabled Veteran-Owned Small Business (SDVOSB) providing mission critical support across the Department of Defense, Department of Homeland Security, federal civilian agencies and commercial maritime industry, worldwide. THOR provides innovative and tailored expertise in multidisciplinary engineering, project and program management, business and financial management, technical support, integrated logistics support, training support, fleet support, corporate operations support, assessments and studies. THOR is privileged to deliver service solutions to the nation’s most complex military, public sector and industry challenges.

THOR is proud to be an Equal Opportunity Employer, including veterans and individuals with disabilities. THOR considers all qualified applicants for employment without regard to legally protected characteristics. This policy applies to all terms and conditions of employment.

If you are an individual with a disability and would like to request a reasonable accommodation as part the employment selection process, please contact us at [e-mail] or [phone].