Administrative Assistant

State of Indiana; Michigan City (IN); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Education reimbursement

Job summary

The State of Indiana invites applicants for an administrative role at Indiana State Prison in Michigan City. The position supports a facility-wide program area, reviews structures, administers staff functions, and helps communicate goals and policies with diverse stakeholders.

It requires knowledge of administrative management principles, strong organizational and communication skills, and the ability to prepare and maintain reports and procedures.

Qualifications

• Specialized knowledge of theories, principles, and practices of administrative management.
• Working knowledge of state governmental administrative structure.
• Working knowledge of assigned program area.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to coordinate and motivate professional and support personnel.
• Ability to communicate, both orally and verbally, with diverse public.
• Attention to detail and proofreading skills.
• Ability to establish cooperative work relationships.
• Ability to analyze, update and write procedures and policies.

Responsibilities

• Provides advanced administrative support to an agency, department, or facility.
• Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
• Administers staff functions in support of program area.
• Aids program administrator in applying agency or department policies and procedures.
• Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.
• Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas

Skills

Administrative management knowledge

Organizational skills

Communication skills

Policy and procedure analysis

Staff coordination

Education

Experience-based qualification (5+ years)

Job description

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Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

A bout Indiana State Prison:

Indiana State Prison is a level‑four maximum‑security facilitylocatedin Michigan City, Indiana, with a capacity of more than 2,400 incarcerated adult males. As the oldestcorrectional facilityin the state, it has a long history andoperateson a secured 24‑acre campus with tenmannedtowers. The prison grounds also include a level‑two facility with a capacity of 385 incarcerated adult males. Staffmaintaina clean, orderly environment while prioritizing safety and security. Programs available to incarcerated individuals support personal development and re‑entry preparation where applicable. The facility provides a structured setting for individuals with long sentences or those convicted of violent offenses. To learn more about Indiana State Prison, click here .

The salary for this position traditionally starts at $37,648.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

A Day in the Life:

The essential functions of this role are as follows:

• Provides advanced administrative support to an agency, department, or facility.
• Reviews the organizational structure and functions of assigned program area to recommend changes to promote effectiveness.
• Administers staff functions in support of program area.
• Aids program administrator in applying agency or department policies and procedures.
• Represents program administrator in meetings with representative of other agencies, and interested public to explain and interpret program goals, policies, and procedures.
• Prepares, evaluates, and maintains administrative reports, policies, and procedures for different program areas

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

What You'll Need for Success:

Individuals in this role should minimally be able to articulate or demonstrate the following:

• Specialized knowledge of theories, principles, and practices of administrative management.
• Working knowledge of state governmental administrative structure.
• Working knowledge of assigned program area.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to coordinate and motivate professional and support personnel.
• Ability to communicate, both orally and verbally, with diverse public.
• Attention to detail and proofreading skills.
• Ability to establish cooperative work relationships.
• Ability to analyze, update and write procedures and policies.

A degree is not required. However, at least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.

Individuals should have the ability to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full‑time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi‑weekly state contribution
• Deferred compensation 457(b)account (similar to401(k) plan) with employer match
• Two (2) fully‑funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parkingfor most positions
• Free LinkedIn Learningaccess

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [e-mail] .