Administrative Assistant

EPITEC; Michigan; Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Gas Permit Administrative Support Specialist to provide vital administrative support for gas permitting. This role offers the flexibility of remote work while ensuring effective coordination with various departments. The successful candidate will manage permit tracking using SAP, handle invoicing, and ensure compliance with construction timelines. This position requires strong organizational skills and effective communication abilities to liaise with both internal teams and external agencies. Join a dynamic team and contribute to essential utility operations while enjoying a supportive work environment.

Qualifications

• Experience in administrative support and permit coordination roles.
• Strong organizational skills for managing multiple tasks and databases.

Responsibilities

• Monitor and utilize SAP tasks for efficient tracking and management.
• Handle check requests, bond requests, and invoicing for permits.
• Manage databases related to permit tracking and ensure proper documentation.

Skills

Administrative Support

Permit Coordination

Organizational Skills

Communication Skills

SAP Proficiency

Tools

SAP

Job description

Job Title: Gas Permit Administrative Support Specialist

The Gas Permit Administrative Support Specialist will serve as an administrative support role for gas permitting in their assigned area. The selected candidate may work remotely, subject to company policies and needs. Occasional travel to other Consumers Energy Service Centers may be required to support those areas and attend meetings.

Key Responsibilities:

1. Monitor and utilize SAP tasks for each permit to ensure efficient tracking and management.
2. Handle check requests, bond requests, and invoicing, including calculation of permit fees.
3. Notify relevant authorities of construction dates.
4. Issue start and completion notices for projects.
5. Manage databases related to permit tracking, inspection escrow, and bonds, ensuring proper refunds and documentation.
6. Coordinate with Restoration and Scheduling departments on schedules and clean-up.
7. Track and coordinate all permits and bonds, quantifying annual work and expenditure.
8. Handle physical delivery and collection of permits at permit agency buildings.

Preferred Qualifications:

• Knowledge of building or utility design and construction concepts.
• Experience in administrative support and permit coordination roles.
• Strong organizational skills for managing multiple tasks and databases.
• Effective communication skills across departments and external agencies.
• Proficiency in SAP for task tracking and management.

Additional Information:

• Remote work is available as permitted by company policies.
• Occasional travel to other Service Centers may be required.

Job Details:

• Seniority Level: Associate
• Employment Type: Contract
• Job Function: Administrative
• Industry: Utilities

Note: The pay range is $17.00/hr - $20.00/hr, based on skills and experience. Contact your recruiter for more details.