Administrative Assistant

Talentify; Memphis (TN); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Paid time off

Job summary

Talentify in Memphis, TN is seeking an Administrative Support Specialist to assist daily operations and manage vendor invoices. You will work closely with Managers to ensure accurate documentation and streamlined processing.

Responsibilities include reviewing invoices, entering approvals, maintaining records, answering phones, and coordinating with internal teams to resolve discrepancies. A High School Diploma and substantial experience are required, with proficiency in Microsoft Office and

Qualifications

• High School Diploma required.
• 13 years administrative or office support experience.
• Experience with invoice processing, accounts payable support, or data entry.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.

Responsibilities

• Provide daily operational support and accurate invoicing documentation.
• Process and manage incoming vendor invoices.
• Review invoices against supporting paperwork for accuracy and completeness.
• Enter and submit invoices for approval and payment.
• Maintain organized records and documentation related to invoices and transactions.
• Perform general administrative duties including filing, data entry, answering phones, and managing correspondence.
• Communicate with internal teams to resolve invoice discrepancies.

Skills

Attention to detail

Verbal and written communication

Education

13 years administrative or office support experience

Tools

Microsoft Office

Job description

Open — Talentify has a posting for this job. Posted 30 Oct 2026.

Opens careers.astoncarter.com. Talentify has not checked who owns that address. You apply there — Talentify never asks for an account or a CV.

About this job

Description

• We are seeking a detail-oriented Administrative Support Specialist to provide support daily operations. This role collaborates closely with Managers to ensure the accurate documentation and processing of invoices and efficient handling of administrative tasks.
• Support manager by processing and managing incoming vendor invoices
• Review and verify invoice documentation by comparing submitted invoices against supporting paperwork to ensure accuracy and completeness
• Accurately enter and submit invoices for approval and payment processing
• Maintain organized records and documentation related to invoices and transactions
• Perform general administrative duties including filing, data entry, answering phones, and managing correspondence
• Communicate effectively with internal teams to resolve discrepancies or questions related to invoices

Additional Skills & Qualifications

• High School Diploma Required
• 13 years of administrative or office support experience
• Experience with invoice processing, accounts payable support, or data entry preferred
• Strong attention to detail and accuracy in handling documentation
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Excellent verbal and written communication skills

Job Type & Location

This is a Contract position based out of Memphis, TN.

Pay and Benefits

The pay range for this position is $23.36 - $23.36/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Memphis, TN.

Application Deadline

This position is anticipated to close on Oct 30, 2026.

Workplace Type

This is a fully onsite position in Memphis,TN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Talentify's other jobs that have a page here. Each page says open or closed for itself.

Administrative Assistant jobs in Tennessee at other employers

Pages on Talentify for this job in Tennessee, at employers other than Talentify. Each page says open or closed for itself.

Harmony Senior Services · Memphis, Tennessee

Harmony Senior Services · Murfreesboro, Tennessee

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Closed: the page stays, keeps this job's history, and turns back to Open when the employer posts it again.

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