Administrative Assistant

Prestige Employee Administrators; Melville (NY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A leading company in employee administration is seeking an Assistant to support executives and manage administrative tasks. This hybrid position requires three days in the office, offering a dynamic role that includes scheduling, preparing presentations, and maintaining relationships with stakeholders. Ideal candidates will have at least two years of experience, proficiency in Microsoft Office Suite, and strong organizational skills.

Qualifications

• 2+ years work experience as an Assistant.
• Proficiency with Windows-based software and Microsoft Office Suite.

Responsibilities

• Manage, prioritize and coordinate calendar schedule.
• Assist with preparing presentations for meetings.
• Make travel and accommodation arrangements.

Skills

Organizational skills

Time-management skills

Communication skills

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Salesforce

Job description

Reports to: Director of Sales and Business Development

Position Description: This individual will work under the direct supervision and direction of the Director of Sales and Business Development. This person will perform diversified and confidential administrative support. This individual will work closely with executives, brokers, business partners and clients. Works independently on assignments related to many matters and exercises considerable discretion and independent judgment. Schedule appointments, meetings, and travel itineraries and coordinates related arrangements. Must be independent, work well under high pressure,

Roles & Responsibilities:

• Manage, prioritize and coordinate calendar schedule.
• Manage and schedule all meetings, internal and external, including Teams, in person and off site
• Screen and direct incoming calls and mail
• Assist with preparing presentations for meetings
• Make travel and accommodation arrangements
• Ability to deal with internal/external stakeholders and manage those relationships with the upmost professionalism
• High degree of initiative, follow-through in a timely and accurate manner.
• Prepare, submit, and track Expense Reports.
• Back up to answering phones for receptionist
• Ad Hoc duties as assigned.

Education & Experience Qualifications:

• 2+ years work experience as an Assistant
• Bachelor's degree or equivalent experience preferred
• Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, Outlook and Salesforce required.

Skills and Personal Qualifications:

• Highest personal and professional integrity; dealing with sensitive information with discretion
• Ability to manage multiple tasks and prioritize efficiency and effectively
• Excellent organizational skills & extremely detail-oriented
• Excellent time-management skills
• Excellent verbal and written communications skills
• Punctuality, reliability, and integrity a must as well as flexibility

Success Characteristics:

• Problem solver
• Self-motivated individual who takes ownership
• Positive attitude
• Hands on and team oriented

This position is Hybrid working in the Melville, NY office. 3 days required to be in the office.
salary range between $22.50 - $27.50/hour based on experience.