Administrative Assistant

PrestigePEO; Melville (NY); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A leading company in the administrative sector is seeking an experienced Administrative Assistant to support executives and manage scheduling in a hybrid working model. This individual will excel in a fast-paced environment, balancing multiple priorities while ensuring smooth operations. Ideal candidates will possess strong organizational skills, proficiency in office software, and the ability to handle confidential information with discretion.

Qualifications

• 2+ years work experience as an Assistant is required.
• Proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel, Outlook.

Responsibilities

• Manage and coordinate calendar schedules and meetings.
• Prepare presentations and make travel arrangements.
• Screen and direct incoming calls and mail.

Skills

Organizational skills

Time-management

Verbal communication

Written communication

Problem solving

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office Suite

Salesforce

Job description

Reports to: Director of Sales and Business Development

Position Description: This individual will work under the direct supervision and direction of the Director of Sales and Business Development. This person will perform diversified and confidential administrative support. This individual will work closely with executives, brokers, business partners and clients. Works independently on assignments related to many matters and exercises considerable discretion and independent judgment. Schedule appointments, meetings, and travel itineraries and coordinates related arrangements. Must be independent, work well under high pressure,

Roles & Responsibilities:

• Manage, prioritize and coordinate calendar schedule
• Manage and schedule all meetings, internal and external, including Teams, in person and off site
• Screen and direct incoming calls and mail
• Assist with preparing presentations for meetings
• Make travel and accommodation arrangements
• Ability to deal with internal/external stakeholders and manage those relationships with the upmost professionalism
• High degree of initiative, follow-through in a timely and accurate manner
• Prepare, submit, and track Expense Reports
• Back up to answering phones for receptionist
• Ad Hoc duties as assigned
  
  

Education & Experience Qualifications:

• 2+ years work experience as an Assistant
• Bachelor's degree or equivalent experience preferred
• Proficiency with Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel, Outlook and Salesforce required
  
  

Skills and Personal Qualifications:

• Highest personal and professional integrity; dealing with sensitive information with discretion
• Ability to manage multiple tasks and prioritize efficiency and effectively
• Excellent organizational skills & extremely detail-oriented
• Excellent time-management skills
• Excellent verbal and written communications skills
• Punctuality, reliability, and integrity a must as well as flexibility
  
  

Success Characteristics:

• Problem solver
• Self-motivated individual who takes ownership
• Positive attitude
• Hands on and team oriented
  
  

This position is Hybrid working in the Melville, NY office. 3 days required to be in the office.

salary range between $22.50 - $27.50/hour based on experience.

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