Administrative Assistant

Paxtonma; Massachusetts; On-site; USD 37,000 - 38,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Retirement plan

Job summary

The Town of Paxton is seeking a full-time DPW Administrative Assistant to support the Director of Public Works in maintaining municipal services such as water distribution, highways, cemeteries, and recreation facilities.

The role focuses on day-to-day operations, budgeting, payroll, and procurement while coordinating with residents, contractors, and state agencies on projects that keep the community running.

Qualifications

• Associate degree preferred and three+ years municipal experience.
• Three+ years financial experience (accounting/bookkeeping) or equivalent.
• Massachusetts Driver’s License required; IICS100 preferred.

Responsibilities

• Oversee water distribution, highways, cemeteries and recreation facilities.
• Manage budgets, payroll, and procurement for the DPW.
• Coordinate with residents, contractors, and state agencies on projects.

Skills

Municipal experience

Education

Associate degree preferred

Tools

IICS100 Certificate

Massachusetts Municipal Procurement Training

Job description

TOWN OF

PAXTON

DPW Administrative Assistant

The Town of Paxton is seeking a motivated and detail-oriented individual to join our team as the full-time

DPW Administrative Assistant.

This role offers an exciting opportunity to be at the heart of municipal operations, supporting the Director of Public Works in overseeing vital services like water distribution, highways, cemeteries, and recreational facilities. As the Administrative Assistant, you will ensure smooth day-to-day operations, managing budgets, payroll, and procurement while coordinating with residents, contractors, and state agencies on projects that keep the community running. You will also be instrumental in community engagement, managing social media for the department, handling cemetery operations, and supporting stormwater initiatives. This position is perfect for someone eager to take on diverse responsibilities, improve efficiency, and directly impact the community’s infrastructure and services.

Qualifications

Associates degree preferred and three years of municipal experience, three plus years of financial experience (accounting/bookkeeping) or any equivalent combination of education, training, certification, and experience.

Possession of a valid Massachusetts Driver’s License required, and IICS100 Certificate is preferred. Massachusetts Municipal Procurement Training Certified or able to complete (Ch 30B, Intro, and Ch 149/30 39M training prior to June 30, 2027.

• 40 hours per week - In-office: Monday – Friday (8am – 4pm) – Hours can be flexible
• Required attendance at evening meetings
• Board of Water Commissioners (usually 3rd Thursday of the month at 7 PM)
• Flexible/remote hours may be available outside of the standard in-office schedule

Annual wages range: $26.56 to $27.90 per hour, depending on qualifications.

This position is full-time benefited, eligible for health, dental, and retirement.