Administrative Assistant

Comfort Systems USA; Kingsport (TN); On-site; USD 38,000 - 52,000; Full time

Job summary

Amteck is seeking an Administrative Assistant to support the Florence, KY office and on-site construction projects. The role emphasizes payroll entry, accurate production data input, and coordination of safety training for new employees on the Intel site.

The position involves rotating between the Intel site and the office, assisting with time entry, scheduling, and general administrative tasks, with a focus on strong communication and organization.

Qualifications

• Strong computer skills and ability to manage multiple tasks.
• Excellent communication and organizational abilities for office coordination.
• Customer service mindset to greet guests and support site teams.

Responsibilities

• Assist with payroll entry and weekly time sheets for project staff.
• Prepare payroll reports by cost code and earnings category as needed.
• Upload payroll documents to Box and maintain proper documentation.
• Coordinate with HR on new hires, terminations, and employee inquiries.
• Support general administrative duties and maintain project folders.
• Greet guests at reception and answer phones/Teams lines when onsite.

Skills

Computer skills

Communication

Organization

Customer service

Tools

Coins payroll system

Job description

The Administrative Assistant supports the local office as well as site activities at construction projects. They service a vital role in the overall organization and administrative functions of the Amteck team located in Florence, KY. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site. The Administrative Assistant typically will take on other duties based on the specific needs of their assigned job site such as updating spreadsheets, scanning forms, and updating project folders, shipping and receiving of mail and packages, or general upkeep of the job trailer and office environment. The ideal person for this has strong computer skills, relationship building and customer service abilities, and exceptional communication and organizational skills.

This individual will rotate between the Intel site and the office as needed. While in the office, they will sit at the reception desk and greet guests and maintain the phone/Teams line.

Responsibilities Which Will Vary Depending On The Job Site

• Assist Superintendent in directing new employees to the site orientation; maintain any documentation needed for employees on that job site
• Works with the Recruiting, site, and customer team to maintain WWID’s on the Intel site, and schedule training for incoming employees
• Responsible for time entry for employees on the job site including providing the Superintendent with weekly time sheets, verifying attendance, inputting daily time sheets into Coins with units as directed by the Superintendent; paying drive time, mileage, vacation and sick pay per company policy
• Complete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box
• Assist site with communication with HR as needed regarding new hires, terminations and some employee related questions
• Assist with other general administrative duties as needed