Administrative Assistant

ABA Centers of America; Mantua Township (NJ); On-site; USD 30,307 - 35,817; Full time

Benefits offered by this job

15 days of paid time off

Medical, dental, vision insurance

401(k) with employer match

Job summary

A healthcare organization in Sewell, NJ is seeking an entry-level Administrative Assistant. Responsibilities include managing office tasks, coordinating communications, and providing clerical support. Ideal candidates possess strong communication skills, proficiency in Microsoft Office, and the ability to manage time effectively. The role offers growth potential in a dynamic environment focused on helping children with Autism Spectrum Disorder. Competitive benefits package included.

Qualifications

• 2-5 years of experience in administrative office functions preferred.
• Willingness to submit to drug and background screenings.

Responsibilities

• Manage the office, oversee supply needs, handle communications.
• Maintain cleanliness and facility management.
• Act as primary liaison among the company and office-management.
• Greet visitors and answer phone calls.
• Perform administrative duties such as memos and documentation.

Skills

Effective communication

Proficient with technology

Time management

Interpersonal skills

Adaptability

Education

High-school diploma

Tools

Microsoft Office

Job description

Base pay range

$22.00/hr - $26.00/hr

This range is provided by ABA Centers of America. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Overview

Administrative Assistant – ABA Centers of America — Sewell, NJ. Growth Opportunity—Entry-Level Healthcare Administration. If you’re looking for a way to begin a career in healthcare with endless growth potential in a fast-moving organization that helps kids, we’re the company you’re looking for. The Administrative Assistant is responsible for client reception, entering schedules, general office support, and clerical functions.

What You’ll Do

• Ensure general management of the office, oversee supply needs, handle communications, and plan certain functions
• Maintain facilities management, including space, cleanliness, relations, and facilitation of all office functions and services
• Act as primary liaison among the company, staff, and office-building management to provide information, answer questions, and respond to requests
• Oversee and achieve organizational goals while maintaining an efficient, productive, and positively cultured office and employee experience
• Warmly greet visitors to our facility
• Answer and direct phone calls promptly and field sales calls
• Maintain office efficiency by arranging necessary repairs
• Perform a variety of administrative duties, such as generating and distributing memos, letters, spreadsheets, forms, and faxes and sorting and distributing incoming mail
• Schedule and track meetings and appointments
• Assist the Director of Operations with staff schedules

Requirements

• High-school diploma
• 2-5 years of experience in administrative office functions preferred
• Willingness to submit to drug and background screenings

Expertise Needed

• Ability to communicate effectively both orally and in writing
• Proficient with technology
• Strong people and communication skills
• Ability to communicate with various departments
• Strong time management and multi-tasking ability
• Proficient in Microsoft Office with an aptitude for learning new software systems
• Solid interpersonal skills
• Comfortable handling confidential information
• Ability to adapt to changing situations in a calm and professional manner

Benefits

• 15 days of paid time off (more added with tenure)
• Medical, dental, vision, long-term disability, and life insurance
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options
• Generous 401(k) with employer match up to 6%

About ABA Centers of America

At ABA Centers of America, we proudly embody the state's slogan, Hope, as we provide life-changing ABA therapy services to children and teens diagnosed with Autism Spectrum Disorder. We offer timely evaluations without the burden of a waitlist, giving families peace of mind with an official autism diagnosis when needed. With decades of combined experience, our dedicated clinical teams collaborate closely with families to help children discover their voices and implement early interventions that can make a lasting difference in their lives.

ABA Centers of Rhode America is an incredible place to work! Don’t just take our word for it—Inc. magazine has named us one of their Best in Business for Health Services, recognizing companies that make an extraordinary impact in both their industries and society.

ABA Centers of America participates in the U.S. Department of Homeland Security E-Verify program.

Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative
• Industries: Mental Health Care