Administrative Assistant

Unboundmhk; Manhattan (KS); Hybrid; USD 21,000 - 23,000; Part time

Job summary

Unbound Recovery in Manhattan, KS is seeking a part-time administrative position with about 32 hours per week and potential for growth to full time. The role supports patient scheduling, records handling, and billing while offering occasional remote work options.

Start date is September 2026, with salary in the $15–$17/hour range. The position involves coordinating with clinicians, maintaining files, handling inquiries within 24 hours, and assisting with outreach, social media, and orientation

Qualifications

• Professional and effective oral and written communication skills.
• Ability and willingness to talk on the phone.
• Highly motivated, independent worker.
• Proficient working with computers.
• Strong problem-solver and detail oriented.
• Compassionate and empathetic.
• High school diploma or equivalent.

Responsibilities

• Schedule patients promptly and respond to inquiries within 24 hours.
• Maintain patient files and respond to medical records requests timely.
• Obtain pre-admissions paperwork, referrals, and insurance information.
• Support clinicians to complete administrative tasks and scheduling.
• Communicate with referral sources and providers regarding records and referrals.
• Create and update spreadsheets in Google Drive for tracking systems.
• Participate in weekly staff meetings with the treatment team.
• Assist with creating and scheduling social media content.
• Assist with outreach and collaboration activities with partners and universities.
• Assist with orientation for students, interns, and new employees.
• Assist billing with invoices, payment plans, and recording payments.
• Assist with data management for health insurance billing.
• Other duties as assigned.

Skills

Oral communication

Written communication

Phone communication

Independent work

Computer skills

Problem solving

Detail oriented

Empathy

Education

High school diploma or equivalent

Job description

UPDATE: Unbound Recovery's Manhattan location has moved to 720 Poyntz Avenue!

Location: Manhattan, KS with the possibility of some remote work from home

Schedule: 32 hours/week with the potential for building into full-time

Start Date: September 2026

Application Requirements: Resume and Cover Letter

About the Position:

Part-time position available currently with the potential to increase hours as the organization continues to grow. Position starts with approximately 32 hours per week based on the organization's needs.

Duties and Responsibilities:

• Schedule patients promptly. Responds to inquiries within 24 hours. Demonstrates compassion and empathy to patients and families.
• Maintains patient files and responds timely to medical records requests.
• Obtains appropriate pre-admissions paperwork, referrals, documentation, medical releases, and insurance information.
• Supports and clearly communicates with clinicians to complete administrative tasks and scheduling.
• Communicates effectively and professionally with referral sources and collaborative providers regarding medical records, referrals, etc.
• Creates and updates spreadsheets in Google Drive for tracking systems (need for potential groups, scheduling, etc.)
• Participates in weekly staff meetings, providing up-to-date information about potential patients to the treatment team.
• Assists with creating and scheduling social media content.
• Assists with outreach and collaboration activities on behalf of Unbound Recovery, LLC with referral partners, outpatient care teams, marketing events, local universities, etc. and communicates these opportunities with the team for potential participation.
• Assists with student/intern/new employee orientation.
• Provides assistance to organization’s billing specialist and creates invoices, payment plans, and records payments with accurate and timely communication to clients.
• Assists with data management for health insurance billing.
• Other job duties as assigned.

Minimum Qualifications:

• Professional and effective oral and written communication skills.
• Ability and willingness to talk on the phone.
• Highly motivated, independent worker.
• Proficient working with computers.
• Strong problem-solver and detail oriented.
• Compassionate and empathetic.
• High school diploma or equivalent
• $15-$17//hour
• Position starts at 30-32 hours per week, with the potential for full-time hours as the organization continues to grow.

Schedule:

• Monday-Friday, 9 AM to 3 PM (negotiable and flexible).
• Schedule may change based on the needs of the organization.
• Some remote work may be negotiated based on needs of the organization.

Why Join Unbound Recovery?

Because you'll never work in isolation. You'll be a part of a small, passionate team changing how eating disorder care looks in Kansas--grounded in evidence, compassion, and community.

Do you have questions ? View our frequently asked questions.