Administrative Assistant

Standard Sales Company, LP; Louisville (KY); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid vacation and holidays

401K retirement plan

Job summary

Standard Sales Company, L.P. is seeking an Administrative Assistant to support daily office operations in the Louisville area. You will balance A/R and cash, manage inventory for resale merchandise and uniforms, and coordinate donations and licensing for staff.

The role requires strong communication, organization, and multi-tasking abilities. Responsibilities include processing AP invoices, generating sales reports, coordinating events, and maintaining customer accounts.

Qualifications

• High School Diploma or GED required.
• Must be able to multitask and handle office duties.
• Strong communication and collaboration skills.
• Proficient with Microsoft Office; IPad familiarity.

Responsibilities

• Balance A/R and cash daily across systems to ensure accuracy.
• Order, receive, and inventory uniforms and resale merchandise.
• Order, receive, sell and inventory donation merchandise.
• Submit monthly resale inventory to Corporate.
• Coordinate employee licensing and SAFB passes for employees/vehicles.
• Coordinate events and Tel Sell accounts.
• Enter A/P invoices into SmartClient and maintain customer accounts.
• Provide phone coverage and respond to inquiries.
• Develop sales reports as requested.

Skills

Good communication

Time management

Team player

Strong organizational skills

Multitasking

Education

High School Diploma or GED

Tools

Outlook

Word

Excel

PowerPoint

Job description

As a distributing company specializing in premier beer and beverages across Texas, Mississippi, and Kentucky, Standard Sales Company, L.P. is one of the most successful organizations in sales and marketing in the wholesale industry. We stand by our company mission statement, Through the utilization of the Commitment To Excellence (CTE) principles; work as a team to increase sales, market share, and profitability, thereby ensuring the continued growth and prosperity of Standard Sales Company, L.P. and its employees. Come join our team!

JOB TITLE:

Administrative Assistant

SUMMARY:

Responsible for assisting with office regular daily administrative route reconciliation. Balance A/R and cash to ensure balancing across all systems. Order merchandise for resale, employee uniforms and donation merchandise. Receives reviews, coordinates and tracks product and merchandise donations. Track and reconcile inventory of resale merchandise and uniforms. Coordinate employee TABC licensing. Manage Tel Sell accounts.

JOB DUTIES:

• Route reconciliation
• Order, receive, dispense and inventory employee uniforms
• Order, receive, sell and inventory resale merchandise
• Order, receive and keep adequate stock of donation merchandise
• Submit monthly resale merchandise inventory to Corporate monthly
• Balance A/R and cash daily across all systems to ensure accuracy
• Receive, review, coordinate and track all donations
• Coordinate community involvement opportunities
• Enter A/P invoices into SmartClient Setup and maintain customer accounts
• Complete and submit paperwork for SAFB passes for all employees/vehicles
• Coordinate events
• Manage Tel Sell
• Coordinates employee TABC licensing to ensure compliance
• Phone coverage
• Hot shot processing
• Customer inquires
• Develop sales reports as requested
• Process and track NSF checks
• Perform other duties as assigned

REQUIREMENTS:

• Good communication skills and ability to partner and collaborate effectively with others
• Time management skills; detail oriented
• Knowledge of IPad/Computer applications and operations
• Able to multitask
• Knowledge of iPad/Computer applications and operations

QUALIFICATIONS:

• Ability to work and drive positive results in a fast-paced, team environment
• High School Diploma or GED
• Must be at least 21 years of age
• Proficient in Microsoft Office Suite, (Outlook, Word, Excel, PowerPoint)
• Basic knowledge of general office equipment

PREFERRED QUALIFICTIONS:

• A team player with a readiness to communicate often and effectively
• Strong organizational skills with the ability to manage time and multiple projects
• Some knowledge of basic accounting principles

PHYSICAL REQUIREMENTS:

• Ability to sit for extended periods of time
• Ability to bend and occasionally squat
• Occasional carrying and reaching
• Lifting up to 50 lbs. overhead

BENEFITS:

• Medical, dental, vision coverage in addition to life and disability insurance plans
• Paid Vacation and Paid Holidays
• Retirement and Savings (401K) Plan

Standard Sales Company, L.P. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.