Administrative Assistant

Scanline VFX LA, LLC; Los Angeles (CA); On-site; USD 45,000 - 87,000; Full time

Job summary

Eyeline is a global creative studio blending the time-honored craft of filmmaking with breakthrough technologies. The Administrative Assistant for the EYELINE team will play a crucial role supporting studio initiatives in a fast-paced environment, handling complex calendars, travel arrangements and preparing team materials.

You will work cross-functionally, exercise discretion with confidential information, and respond after hours as needed, helping ensure clear communication across projects and

Qualifications

• 2+ years experience as Administrative Assistant or similar role.
• Proficiency in Google Suite (Drive, Docs, Sheets, Slides, Gmail, Calendar).
• Strong organizational skills with attention to detail and ability to multitask.

Responsibilities

• Provide administrative support to EYELINE senior leaders, managing complex calendars and scheduling meetings.
• Coordinate domestic and international travel arrangements for the team.
• Assist in preparation and organization of team materials, including presentation decks.
• Coordinate logistics for events and workshops and manage communications and expenses.

Skills

Organizational skills

Written & verbal communication

Team player

Multitasking

Curiosity about tech & creativity

Time-zone coordination

Tools

Google Suite

Calendar management tools

Presentation decks

Job description

Eyeline is a global team of risk takers, innovators and perfectionists who achieve creative visions and have fun doing it. A dynamic workforce nestled within the industry’s most intriguing cities, united by a drive to push the boundaries of storytelling. Learn more. The Administrative Assistant for the EYELINE team will play a crucial role in supporting our studio initiatives. This position is ideal for someone who thrives in a fast-paced, dynamic environment and is passionate about the intersection of technology and creativity. As an Administrative Assistant, you will be responsible for managing multiple priorities with ease, while effectively handling larger cross-functional tasks. You will support the team by organizing complex calendars, coordinating travel arrangements, and assisting in the preparation and organization of the team's materials. Your proactive and detail-oriented approach will ensure the smooth operation of our team’s activities, fostering clear communication and collaboration across various projects. This role offers exposure to emerging technologies and cross-functional innovation strategies, providing growth opportunities within Eyeline’s technology and creative ecosystem.

Key Responsibilities

• Provide administrative support to EYELINE’s senior leaders, including managing complex calendars for executives, scheduling and confirming meetings, both internally and externally.
• Anticipate the executive’s needs and provide seamless support to ensure efficiency and preparedness, even without direct requests.
• Coordinate domestic and international travel arrangements for the team.
• Assist in the preparation and organization of team materials, including presentation decks for internal and external meetings.
• Coordinate logistics for events and workshops to ensure seamless execution and clear communication.
• Handle administrative duties, including processing travel and expense reports and managing incoming and outgoing communications.
• Exercise discretion and sound judgment in handling confidential information, while prioritizing and responding effectively.
• Ability to respond after hours for important, timely, or urgent matters and general comfort in working with stakeholders across time zones.
• Provide administration support & coordination for all client-facing and cross-department meetings.

Qualifications

• 2+ years of experience as an Administrative Assistant, or in a similar support role, preferably in a creative or technology-driven environment.
• Proficiency in Google Suite (Drive, Docs, Sheets, Slides, Gmail, Calendar) and open to learning new tools and tech platforms.
• Strong organizational skills with an unwavering attention to detail, with the ability to multitask and prioritize duties in consideration of team priorities and focuses.
• Team player who operates in a fast-paced, team-oriented setting and is driven by curiosity.
• Excellent written and verbal communication skills.
• A passion for technology and creativity, with a curiosity about emerging tech trends.
• A foundational understanding of project management practices, as well as knowledge of industry-leading project management tools, is a bonus.

The hourly range for this role is $33.17 - $62.98. This salary range is specific to applicants applying to our position in Los Angeles, California. To determine your base salary, we consider your qualifications, skills, and experience. These considerations can cause your compensation to vary outside of this range and will also be dependent on your location.

About Us

Eyeline is a global creative studio partnering with storytellers to turn their ambitions into stunning reality. By blending the time-honored craft of filmmaking with breakthrough technologies, we unlock bold, cinematic visions at scale. Our three pillars - VFX, Studios and Labs - form the creative spine of Eyeline, guiding how we think, work, and show up in every frame. At Eyeline, we believe technology serves artistry and our people are the soul behind everything we do, deepening creative connection, rather than replacing it. We build worlds with exceptional craft and precision, working hand in hand with our creative partners from concept to final pixel.

Netflix Investment- Eyeline With the support of Netflix’s investment in our pipeline, infrastructure, and workforce, we’re pushing the boundaries of what’s possible in visual effects and virtual production technology. In addition to our work with Netflix, we continue to partner with a wide range of long-standing and new clients worldwide.

Come as you are

We are looking for those seeking to take risks with us, those driven by passion for their craft. To us, these are key ingredients that we look for in our team. We are committed to ensuring fair and equal treatment of your application. When you apply for a role with us, you will receive consideration based solely on your qualifications. At Eyeline, we see a future that feels familiar. We blend the heart and time-honored craft of filmmaking with the new forms of technology to unlock bold, cinematic visions at scale. We value the convergence of human inspiration and new ways of creating.