Administrative Assistant

Integratedcooling; Long Beach (CA); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Paid Vacation

Sick Time

401k employer contribution

Job summary

Integratedcooling is seeking a Safety Administrative Assistant to support the Safety Director in coordinating and executing safety programs and compliance initiatives. You will maintain accurate safety records, assist with regulatory reporting, and communicate safety information across the organization.

The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, promoting a culture of safety through incident tracking,

Qualifications

• Experience in transportation with OSHA & DOT requirements preferred.
• Excellent organizational skills and ability to prioritize tasks.
• Strong customer service and interpersonal skills.
• Excellent verbal and written communication skills.
• Proficient with MS Office / Google applications.
• Ability to manage multiple projects and routine tasks simultaneously.

Responsibilities

• Assist with OSHA and Cal/OSHA safety compliance.
• Assist with maintaining UI/IA, Emod and PDTR systems.
• Assist with maintaining and auditing Driver qualification file (annual expiration date of DQF requirements).
• Assist with maintaining equipment files and period inspections in accordance with DOT and FMCSA.
• Assist with monitoring and auditing carrier insurance and authority requirements.
• Monitor and respond to security concerns while monitoring cameras and front office log-in tablet daily; ensure cameras are functional.
• Ensure both yards and office building areas are clean and rooms are used for their purpose of design.
• Go to Cota once a week on trash day to take out and return trash bins; walkthrough to ensure no tires, oil cans, or clutter in yard.
• Assist with monitoring and ensuring optimal performance of charging stations, warehouses, and office facilities.
• Conduct regular safety audits, training programs, and inspections for drivers and fleet maintenance staff.
• Monitor drivers' HOS to ensure compliance with federal regulations regarding rest breaks, driving hours, and time off.
• Make sure the yard is clean, organized, and in great shape.
• Other duties as assigned

Skills

Transportation experience

OSHA & DOT knowledge

Organizational skills

Customer service

MS Office/Google apps

Multitasking

Tools

MS Office

Google Workspace

Job description

Job Summary

The Safety Administrative Assistant supports the Safety Director in the coordination and execution of the company’s safety programs and compliance initiatives. This role is responsible for maintaining accurate safety records, assisting with regulatory reporting, and ensuring timely communication of safety-related information across the organization.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment. This position plays a key role in promoting a culture of safety by providing administrative support, tracking incidents and training, and helping ensure compliance with all applicable federal, state, and company safety regulations.

Duties/Responsibilities

• Assistwith Osha andCalOshasafety compliance.
• AssistwithmaintainingUIIA,Emodaland PDTRsystems.
• Assistwithmaintainingand auditing ofDriver qualification file.(Annualexpirationdate of DQFrequirements)
• Assistwithmaintainingequipmentfilesand period inspectionsin accordance withDOT and FMCSA.
• Assistwithmonitoringandauditingcarrierinsuranceandauthorityrequirements.
• Monitorand respond to any security concerns whilemonitoringcameras and front office log-intabletdaily. Ensure cameras are functional and operational.
• Ensure both yards and office building areas are clean, and rooms are used for their purpose of design
• Go to Cota once a week on trash day to take out and return trash bins. Perform a walkthrough and make sure there are no tires, oil cans, or piling up around the yard.
• Assistwithmonitoring and ensuringoptimalperformance of charging stations,warehouses, and office facilities.
• Conductregular safety audits, training programs, and inspections for drivers and fleet maintenance staff.
• Monitoringdrivers' HOS to ensure compliance with federal regulationsregardingrest breaks, driving hours, and time off.
• Makesure the yard is clean, organized, and in great shape.
• Otherduties as assigned

Qualifications

• Preferred1years’ experience inatransportation environment,A background in safety knowledge(OSHA & DOTrequirements),
• Excellent organizational skills in prioritizing tasks, recognizinggapsandmaintainingrecords,
• Ability to work well with peers and external vendors with strong customer service and relational skills,
• Great customer service verbal, and written communication skills,
• Strong computer and technology skills includingproficiencyin MS Office/Google applications.
• Ability to hold multiple projects and routine taskssimultaneously.

Physical Requirements

• Ability tolift upto 50lbsand perform physical tasks as needed.
• Frequent bending, stooping, kneeling, reaching, and climbing ladders.
• Prolonged sitting,routine lifting and bending,routine walking throughoutthe yarddaily.
  

Benefits

• Medical
• Dental
• Vision
• Life Insurance
• Paid Vacation
• Sick Time
• 401k employer contribution