Administrative Assistant

Beacon College; Leesburg (FL); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Vacation Time

Sick Time

Paid Holidays

Professional Development

Medical

Vision

403(b)

Employee Assistance Program

Life Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

Job summary

Beacon College in Leesburg, Florida, is hiring an Administrative Assistant for the Transportation Department. This full-time role involves essential clerical support, efficient operations, and effective communication with students and staff.

The ideal candidate will possess strong organizational skills and have at least 2 years of administrative experience. If you're passionate about making a difference in the lives of students with learning differences, join our dedicated team and contribute to

Qualifications

• 2+ years of administrative support experience required.
• Experience working with diverse populations preferred.
• Higher education experience is a plus.

Responsibilities

• Assist with FDOT reports as required.
• Maintain and update databases and records.
• Build and maintain positive working relationships.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Time management

Problem-solving skills

Customer service

Education

Associate’s degree or equivalent experience

Job description

At Beacon College, our mission is clear: we are dedicated to helping students with learning disabilities, ADHD, and other learning differences achieve academic and personal success. As the first accredited liberal arts institution focused on this purpose, we are nationally recognized for empowering students to reach their fullest potential.

When you join our team, you become part of a community driven by purpose, compassion, and excellence. Every role contributes to creating an environment where students are valued, supported, and inspired. If you’re passionate about making a difference, explore our opportunities and help us continue to illuminate pathways to success.

Beacon College, an institution dedicated to uniquely serving students through an innovative, student-centered approach, is seeking a highly organized and service-oriented Administrative Assistant. This role is essential in supporting senior leadership and advancing the College’s mission through efficient administrative operations, strong communication, and collaborative engagement.

TITLE: Administrative Assistant

DEPARTMENT: Transportation

WORK TYPE: Full-Time | Staff

LOCATION: Beacon College, Leesburg, Florida

FLSA: Non-Exempt, Hourly

JOB SUMMARY:

The Administrative Assistant provides essential clerical and administrative support to the Transportation Department, ensuring efficient day-to-day office operations and effective communication. This role serves as a primary point of contact for routine inquiries from students, faculty, staff, and external stakeholders, and assists with scheduling, document preparation, data entry, and office coordination.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assisting with FDOT reports as required.
• Assisting with completion of Monthly and Annual Reports.
• Assisting in scheduling students, interacting with parents and accepting payments for various paid shuttle services including: medical appointments, career placements, grocery shuttles and airport shuttles.
• Maintain and update databases and records by entering, verifying, and retrieving data in accordance with established procedures, including daily transportation records.
• Provide financial administrative support, including processing purchase orders, tracking expenses, and reconciling transactions according to established procedures.
• Oversee office operations such as ordering supplies, maintaining equipment, and ensuring workspace organization using standard processes.
• Assist with resolving routine administrative issues by following established guidelines and escalating concerns when appropriate.
• Build and maintain positive working relationships with students, faculty, staff, and external partners.
• Perform all duties in accordance with College policies, procedures, and supervisory guidance.
• All other duties as assigned.

REQUIRED QUALIFICATIONS:

Education: Associate’s degree or equivalent experience.

Experience: 2+ years of administrative support experience.

PREFERRED QUALIFICATIONS:

• Experience working with diverse populations; higher education experience preferred (including familiarity with college systems and students with learning differences).

KNOWLEDGE, SKILLS AND ABILITIES:

• Strong organizational, time management, and multitasking skills with attention to detail
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office and general office technology; ability to learn new systems.
• Knowledge of standard office procedures and business correspondence.
• Strong proofreading, editing, and data accuracy skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective problem-solving skills.
• Ability to work independently on routine tasks and collaboratively within a team.
• Strong interpersonal and customer service skills.
• Ability to maintain confidentiality and exercise sound judgment.

ENVIRONMENT:

This role operates in a professional office environment with regular interaction across campus and digital platforms. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

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Additional Information

This description is intended to outline the general scope of responsibilities and is not an exhaustive list of duties. Beacon College is an Equal Opportunity Employer committed to fostering a diverse and inclusive community.

Beacon College offers full-time employees the following benefits:

• Vacation Time
• Sick Time
• Paid Holidays
• Professional Development/Tuition Assistance
• Educational Salary Incentives
• Medical
• Vision
• 403(b)
• Dependent Care Flexible Spending Account
• Employee Assistance Program (EAP)
• Life and AD&D Insurance
• Short-Term Disability Insurance (STD)
• Long-Term Disability Insurance (LTD)
• Voluntary Life and AD&D Insurance
• Voluntary AFLAC

Beyond the meaningful work, we are committed to supporting our team members with a comprehensive benefits package designed for your health, future, and well-being. Check our benefits guide to learn more!

Want to learn more about Beacon? Explore our interactive campus map to get a better feel for what it means to be at Beacon. Browse 360° photos and videos that help you discover Beacon’s bright and welcoming campus from home!

Interim Executive Director of Human Resources