Administrative Assistant

MacLellan; Lafayette (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401(k) with company match

Paid PTO

Job summary

MacLellan Integrated Services in Lafayette, IN is seeking an Administrative Assistant to manage new hire processing, documentation control, data entry, invoicing, and to coordinate employee events. The role emphasizes accuracy, confidentiality, and effective communication across teams.

You will work with various workforce providers, ensuring timely procurement and tracking of materials, while maintaining meticulous records and schedules for on-site operations.

Qualifications

• Proficient in MS Office (Excel, PowerPoint, Word) and data entry.
• Highly organized with strong written and verbal communication.
• Reliable transportation.

Responsibilities

• Handle new hire processing and documentation control.
• Perform data entry and invoicing tasks.
• Organize and coordinate employee events.

Skills

MS Office

Organized

Time management

Written/verbal communication

Confidentiality

Tools

MS Office Suite

Job description

Posted Friday, August 7, 2026 at 4:00 AM

MacLellan Integrated Services @ SIA, Lafayette, IN

With safety as our guiding principle, we perform critical process cleaning for our clients.

We havegreat benefitsstarting on your first day – check them out below!

We are Best People, Best Systems, Best Results; we bring people together who share our values and help them discover and achieve their potential. Our Cultural DNA is what differentiates us from other organizations. We believe that being good is for someone else, we resolve to be great! We make each other look great by having each other’s back! Our foundation and strength are found in our core values:

Trust | Integrity | Responsibility | Community | Excellence

About Us:

MacLellan Integrated Services is a dynamic and rapidly growing organization offering a range of services including Critical Process Cleaning, Building & Process Equipment Maintenance, HVAC & Mechanical, Production Support, and Water Treatment Management to a broad range of business partners across North America.

About You:

As an Administrative Assistant, you are part of Best People. The Administrative Assistant is responsible for new hire processing and documentation control, data entry, invoicing, and organizing employee events. Utilizing our Best Systems, The Administrative Assistant will communicate with variable workforce providers and purchase and track materials and equipment. As the Administrative Assistant, you deliver the Best Results to your site by being highly detailed and organized and having excellent written and verbal communication skills.

Necessary Administrative Assistant Skills:

• Highly proficient in all MS Office products (Excel, PowerPoint, Word, etc.)
• Highly detailed and organized
• Ability to prioritize and maintain schedules for task completion
• Excellent written and verbal communication skills
• Ability to maintain a high level of confidentiality

Necessary Requirements:

• Reliable transportation

What can you expect in return for your commitment to MacLellan?

You can expect a culture where we are transparent as an organization and open with each other, always working as a team to help one another. You can expect a culture where we take our work seriously, but not ourselves. In addition to a great culture, you can expect these great benefits too!

• Medical, Dental, Vision, and Life Insurance Coverage begin on the first day of full-time employment
• Flexible Spending Accounts and Health Savings Accounts available
• 401(k) eligibility the first day of the month after your date of hire, 5% Company Match after 6 months of employment, Company match is immediately vested
• Generous Paid Time Off (PTO) program that includes floating holidays in addition to paid company holidays
• Optional Life Insurance available
• Weekly Pay
• Employee Referral Bonuses - get paid to bring your friends!
• Paid Volunteer Time Off for Community Service

Equal Opportunity Employer

MacLellan is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.

• View TheEEO Know Your Rightsposter and its supplement.
• MacLellan participates in E-Verify. View the E-Verify postershere.

Pre-Employment Drug Testing Notification and Policy:

• After a conditional offer of employment, all job applicants at MacLellan Integrated Services will undergo testing for the presence of illegal drugs.
• Applicants will be required to submit voluntarily to a urine specimen test at a laboratory chosen by the Company. Any applicant who refuses to submit to a drug test or is suspected by the lab to have tampered with the specimen will not be considered for employment.
• Prior to testing, an applicant will be given the opportunity to list all prescription drugs used and their purpose. All legal drugs found in a drug test result will be verified by a Medical Review Officer (MRO), who will verify that prescriptions are valid and being used at the prescribed amounts and that said amounts are reflected appropriately in the urine.
• Any applicant with a confirmed positive test will be denied employment.

Post-Employment Drug Testing:

• All employees can be drug tested randomly, upon suspicion, post-accident or any other purpose allowed by law.
• Note: This form is not used to obtain consent and is for informational purposes only. Drug testing consent will be obtained per FCRA requirements in a separate process.