Administrative Assistant

Kaw-Valley-Engineering,-Inc.; Lackmans (KS); On-site; USD 28,000 - 38,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401(k)

Paid time off

Casual dress

Parking

Job summary

Kaw Valley Engineering, Inc. is seeking a friendly receptionist to manage daily clerical tasks and be the first point of contact for clients, contractors, and vendors at our Kansas offices.

You will handle phone lines, mail distribution, and basic administrative duties while supporting department staff with data entry and routine correspondence. The role requires reliability, strong communication, and a professional presence in a busy civil engineering environment.

Qualifications

• High school diploma or GED; 4 years of general office experience
• Continuing education in computer software is desirable

Responsibilities

• Answer multi-line phone system and direct calls to appropriate staff
• Greet and assist walk-in clients and vendors
• Sort, distribute, and prepare mail and packages
• Prepare and format correspondence, memos, and faxes
• Maintain project files and department records; assist with admin tasks as needed

Skills

Telephone etiquette

Multitasking

Communication

Organized

Customer service

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Deltek Vantagepoint

Job description

Kaw Valley Engineering, Inc. (KVE) was founded more than 42 years ago in Junction City, KS. Over time, this privately-owned civil and geotechnical engineering firm has grown to 180+ employees working in six (6) offices in Kansas and one (1) office in Missouri. The firm provides surveying, drafting, civil design, construction inspection, geotechnical services and testing of soil, asphalt and concrete

Kaw Valley Engineering, Inc. offers a robust package of employee benefits including: health, dental, vision, short-term disability, long-term disability, and life insurance. In addition, it offers a cafeteria plan for unreimbursed medical expenses and dependent care expenses. KVE also offers a 401(k) plan, sick and vacation leave, Years of Service awards, business casual dress and complimentary parking.

Job Description

Can you juggle two to three ringing lines and still sound like you have all day?

If staying calm and friendly in a fast-paced, phones-never-stop (until inclement weather arrives) environment comes naturally to you, we want to talk.

Our civil engineers and materials testing lab help build the roads, bridges, buildings, and infrastructure our communities depend on every day. As our receptionist, you’ll connect those clients with the experts who make it happen and every client, contractor and vendor starts with one call. You’re the person who answers it.

You’ll thrive here if you

• Stay calm and upbeat when the phones light up all at once
• Communicate clearly and pleasantly by phone, email, and in person
• Multitask without losing focus or attention to detail
• Are comfortable with phone systems and Microsoft Office
• Take pride in being reliable, organized, and on time
• Operates telephone reception system.
• Responsible for walk-in client reception.
• Responsible for picking up, sorting, and distributing company mail.
• Prepares outgoing mail and shipping packages.
• Prepares formal correspondence, memos, transmittal letters and facsimile cover sheets as requested. Distribute incoming faxes which are mainly utility locates.
• Responsible for project filing/archiving for all company projects.
• Assists in courier services and running company errands as needed.
• Assists department personnel in project and department administration and coordination, as requested.
• Data entry for administrative department, which may include utilizing Deltek Vantagepoint Financial Software.
• Assists with all other duties assigned from time to time by department managers or office manager.

Qualifications

Educationand/orExperience:

High school diploma or general education degree (GED) and 4 years experience in general office setting. Continuing education in computer software is desirable.

OtherAbilitiesandSkills:

Ability to read and interpret documents such as client correspondence, operating and maintenance instructions, policy and procedure manuals. Ability to operate computer, with primary utilization of the following software:

• Microsoft Word
• Microsoft Outlook
• Microsoft Excel
• Traning will be provided for Deltek Vantagepoint Project and Financial Software

Certificates,Licenses,Registrations:

Notary Public Certificate (optional) Valid Driver’s License

Additional Information

KVE conducts pre-employment drug and alcohol screenings, as well as pre-employment driving history checks. KVE is an Equal Opportunity Employer.All your information will be kept confidential according to EEO guidelines.