Administrative Assistant

Kikiktagruk Inupiat Corporation; Kotzebue (AK); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401k with Match

Life and ADD Coverage

Short- and Long-Term Disability

Paid Time Off and Holidays

Education Assistance/Tuition Reimburse

Job summary

Kikiktagruk Inupiat Corporation in Kotzebue, AK is seeking an Administrative Assistant to be the first point of contact for customers and the public. The role emphasizes friendly, professional interactions and strong data entry and office support skills.

You will handle front desk duties, assist with HR paperwork, manage mail and payments, and support public relations efforts while maintaining neat work areas and delivering reliable clerical support to the Shareholder Relations Manager.

Qualifications

• High school diploma required.
• Experience using a computer and typing.
• Knowledge of Kotzebue and the NANA region.
• Excellent interpersonal skills and ability to work with diverse people.
• Experience with Microsoft Office Suite and Adobe software; filing systems preferred.
• Ability to represent KIC in a positive and professional manner.

Responsibilities

• Serve as receptionist for administration office and front desk.
• Work with the public and staff in a respectful and courteous manner.
• Provide back-up support to Human Resources with new hire paperwork.
• Ensure phone system messages are updated and after-hours greeting is active.
• Answer inquiries and share information about KIC operations.
• Assist with KIC public relations, newsletters, annual reports, and social media.
• Process payments for KIC operations and make daily bank deposits.
• Manage mail runs, distribute mail, and perform mailing tasks.
• Provide data entry and filing support as directed by Shareholder Relations Manager.
• Keep waiting area and workstations neat and sanitized.
• Assist with KIC operations across KICFM, KICL, and KICC.
• Other duties as assigned.

Skills

Interpersonal skills

Customer service

Typing

Computer literacy

Teamwork

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Adobe software

Job description

Position Summary

The Administrative Assistant is the first point of contact for customers and the general public. This person must have a commitment to maximizing customer satisfaction with efficient services, all while ensuring that each customer is satisfied with their services and product received. Must present a friendly and professional image of the company through face to face and telephonic interaction. Maintain outstanding customer service and support management team.

Title

Administrative Assistant

Location

Kotzebue, AK

Status

Full Time

Responsibilities

• Serve as receptionist for administration office.
• Must work with the public and staff in a respectful and courteous manner.
• Provide back-up support to Human Resources with new hire paperwork.
• Assure that the phone recording system and after hours' answering machine is fully operational and recorded message are updated.
• Answer inquiries and be prepared to provide general information regarding KIC operations for KIC shareholders, the public, customers, visitors, and interested parties.
• Assist with KIC's public relations, including newsletters, annual reports, and public social media.
• Receive, post and process payments for KIC Operations and make related bank deposits for funds received each day.
• Conduct mail run twice daily and distribute mail accordingly.
• Make photocopies, fax documents, and distribute mail correspondence as directed or authorized.
• Provide data entry and filing support as directed or authorized by the Shareholder Relations Manager.
• Expected to keep the waiting area, front workstation, and surrounding areas in a neat and organized fashion, sanitize areas as necessary.
• Assist with KIC operations to include: KIC, KICFM, KICL, and KICC.
• Other duties as assigned

Minimum Requirements

• High school diploma.
• Must have experience using a computer and typing on a keyboard.
• Knowledgeable about Kotzebue and the NANA region.
• Excellent interpersonal skills and ability to work with a wide variety of people in a team environment.
• Ability to represent KIC in a positive and professional manner.
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe software.
• Experience creating and maintaining filing systems preferred.

Working Environment

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is a fast-paced multi-tasking environment requiring availability when needed.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to sit for prolonged amounts of time in front of a computer
• May lift up to 25lbs
• Entering text or data into a computer or other machine by means of a keyboard
• Holding and grasping to review paper documents and to file documents in filing cabinets
• May bend or stoop to retrieve documents and file documents in filing cabinets
• Ability to communicate orally and/or via email

Benefits

• Medical, Dental, and Vision Insurance
• 401k with Match
• Life and ADD Coverage
• Short- and Long-Term Disability
• Paid Time Off and Holidays
• Education Assistance/Tuition Reimbursement
• Employee Assistance Program
• Employee Discount Program
• and more!

Disclaimer

This is not to be an exclusive list of all responsibilities, duties, and skills required of the person in this job. KIC is an Equal Opportunity Employer as to all protected groups, including protected veterans and individuals with disabilities. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and federal contractual requirements, Kikiktagruk Inupiat Corporation may legally grant certain preference in employment opportunities to KIC Shareholders and their Descendants. Successful candidates must adhere to KIC's Drug and Alcohol policy/testing requirements and may be required to pass a background and/or Motor Vehicle Records check. The salary range for this position is based on several factors, including relevant experience, education, skills, and current market conditions.