Administrative Assistant

Bennett & Pless, Inc.; Knoxville (TN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical, dental and vision for the员工

401(k) matching

Paid time off

Paid holidays

Tuition reimbursement program

Monthly wellness allowance

Flexible schedules

Company retreat

Job summary

Bennett & Pless, Inc. in Tennessee is seeking an Administrative Assistant to support daily operations across our Tennessee offices, with in-person duties in Chattanooga, Knoxville or Nashville.

You will handle data entry for proposals, scheduling, document preparation, and correspondence, assist with professional licensure and continuing education requirements, and help with lunch orders and meeting logistics in a fast-paced engineering environment.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• 2+ years of experience as an office coordinator or administrative assistant.
• Prior project accounting experience is a plus.

Responsibilities

• Assist with data entry for proposals, projects, and change orders.
• Provide administrative support to Project Managers, including scheduling, document preparation, and correspondence.
• Perform general office tasks such as filing, data entry, and maintaining organized records.
• Organize and facilitate weekly Department scheduling meetings.
• Assist with Professional Engineer Licensure and Continuing Education Requirements.
• Order office supplies and maintain inventory to ensure smooth daily operations.
• Coordinate and place lunch orders for meetings and company events.

Skills

Microsoft Office

Communication skills

Time management

Engaging personality

Education

High school diploma

Associate or bachelor’s degree preferred

Job description

Who We Are

For more than 60 years, Bennett & Pless has been a growing leader in structural engineering, delivering specialized expertise across the markets we serve. We have been nominated 10 consecutive years as a best firm to work for and have offices in Atlanta, Charlotte, Chattanooga, Dallas, Knoxville, Loudoun, Minneapolis, Nashville, Orlando, Raleigh, and Sarasota. Our projects range in scope from simple site inspections to the design of new facilities, and we work at each stage – feasibility studies, conceptual design, detailed design, and construction administration. Together, our 11 offices have created an energized engineering powerhouse offering enhanced capabilities to our ever-growing client base.

What You Will Do

We have an opportunity for an Administrative Assistant to join our Tennessee Region This person will support the daily operations of the Tennessee offices sitting in-person out of either Chattanooga, Knoxville or Nashville.

Responsibilities

• Assist with data entry for proposals, projects, and change orders.
• Provide administrative support to Project Managers, including scheduling, document preparation, and correspondence.
• Perform general office tasks such as filing, data entry, and maintaining organized records.
• Organize and facilitate weekly Department scheduling meetings.
• Assist with Professional Engineer Licensure and Continuing Education Requirements.
• Order office supplies and maintain inventory to ensure smooth daily operations.

Coordinate and place lunch orders for meetings and company events.

Qualifications

• High school diploma or equivalent required, associate or bachelor’s degree preferred
• 2+ years prior experience as an office coordinator, admin assistant or relevant role
• Prior project accounting experience a plus.

Skills And Competencies

• Strong Microsoft Office skills
• Excellent communication skills, both verbal and written
• Excellent time management skills
• Fun and engaging personality

What We Offer

At Bennett & Pless, our vision is to be a place where employees thrive. We’re a growing firm committed to empowering employees without sacrificing work/life balance. Our culture is the center of making us who we are and it’s our priority to make employees feel accepted and valued.

As a firm, we are highly supportive of the development of our employees. Every year, we kick off Career Development Planning where employees create tailored development goals. Goals are regularly assessed throughout the year to allow employees to advance towards their career growth objectives. We also have monthly Bennett and Pless learning sessions where our senior Engineers and Specialists share their knowledge on a broad variety of subjects.

We Have An Employee-focused Benefits Package That Includes

• Company-paid medical, dental and vision coverage for the employee
• Health savings and flex spending accounts
• Group short-term & long-term disability; life and a&d insurance
• Paid parental leave
• Tuition reimbursement program
• 401(k) matching
• Monthly wellness allowance
• Paid time off & paid holidays
• Flexible schedules, including summer hours
• Company retreat

If you are interested in a place where you can thrive and make a career at Bennett & Pless, come join our unique culture!

Bennett & Pless is an Equal Employment Opportunity employer. All applicants will be considered for employment and we prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state or local laws.