Administrative Assistant

EvergreenHealth; Kirkland (WA); On-site; USD 36,000 - 58,000; Full time

Benefits offered by this job

Medical, vision and dental insurance

Paid Time Off/Vacation

Retirement plans (457(b) and 401(a)

Tuition assistance

Free parking

Commuter benefits

Job summary

EvergreenHealth in Kirkland, WA is seeking an administrative professional to provide high-level support to Directors/Managers. The role involves calendar management, arranging travel, coordinating meetings, managing correspondence, and ensuring smooth office operations in a major department.

The position requires strong organizational skills, familiarity with medical terminology, and proficiency in Microsoft Office.

Qualifications

• High School graduation or equivalent.
• 2 years of progressively responsible experience in medical healthcare setting, secretarial, bookkeeping, accounting, or general administrative work, preferably hospital or specialty clinic setting.
• Knowledge of medical terminology.
• Working knowledge and experience with the Microsoft Office Suite (Word, Access, Excel and Power Point) as well as general office procedures and office equipment.

Responsibilities

• Provides direct administrative support to supervisor; coordinates office operations; prepares background information in preparation for professional commitments; keeps supervisor's calendar and establishes priorities; makes travel arrangements; coordinates arrangements for meetings at destination; screens, prioritizes and distributes mail, per department standards.
• Assists in devising unit standards/procedures to ensure adherence to organizational policies and industry standards, per department standards.
• Obtains and summarizes information from a variety of sources to prepare reports, budgets, or proposals.
• Promotes quality public relations between the units, patients, family members, referring practitioners, other organizational departments, and the community, per department standards.
• Serves as liaison between supervisor and other staff members or departments, transmitting information and assignments and requesting status, per department standards.
• Performs other duties as assigned.

Skills

Medical terminology

Administrative support

Microsoft Office Suite

Education

High school graduation

Associate degree

Secretarial courses

Tools

HBOC First Data

Cerner

EMR

HRIS

LaborWorkx

Job description

Wage Range: $26.16 - $41.82

Posted wage ranges represent the entire range from minimum to maximum. For jobs with more than one level, the posted range reflects the minimum of the lowest level and the maximum of the highest level. Some positions also offer additional premiums based on shift, certifications or degrees. Job offers are determined based on a candidate's years of relevant experience, level of education and internal equity.

Job Summary:

Provides high level, complex administrative support to one or more Directors/Managers of a major department, unit or service. Represents management and/or unit's goals and interests and provides and/or coordinates functions involved with unit programs and services, budget, space, office and records management, etc.

Primary Duties:

1. 1. Provides direct administrative support to supervisor; coordinates office operations; prepares background information in preparation for professional commitments; keeps supervisor's calendar and establishes priorities; makes travel arrangements; coordinates arrangements for meetings at destination; screens, prioritizes and distributes mail, per department standards.
2. 2. Assists in devising unit standards/procedures to ensure adherence to organizational policies and industry standards, per department standards.
3. 3. Obtains and summarizes information from a variety of sources to prepare reports, budgets, or proposals.
4. 4. Promotes quality public relations between the units, patients, family members, referring practitioners, other organizational departments, and the community, per department standards.
5. 5. Serves as liaison between supervisor and other staff members or departments, transmitting information and assignments and requesting status, per department standards.
6. 6. Performs other duties as assigned.

License, Certification, Education or Experience:

REQUIRED for the position:

• * High School graduation or equivalent
• * 2 years of progressively responsible experience in medical healthcare setting, secretarial, bookkeeping, accounting, or general administrative work, preferably hospital or specialty clinic setting.
• * Knowledge of medical terminology
• * Working knowledge and experience with the Microsoft Office Suite (Word, Access, Excel and Power Point) as well as general office procedures and office equipment (copiers, faxes, printers)

DESIRED for the position:

• * Associate degree
• * Completion of courses in a secretarial program or similar experience
• * Experience with software, as per department needs (HBOC First Data, Cerner, EMR, HRIS, LaborWorkx)

Benefit Information:

Choices that care for you and your family

At EvergreenHealth, we appreciate our employees’ commitment and contribution to our success. We are proud to offer a suite of quality benefits and resources that are comprehensive, flexible, and competitive to help our staff and their loved ones maintain and improve health and financial well-being.

• Medical, vision and dental insurance
• On-demand virtual health care
• Health Savings Account
• Flexible Spending Account
• Life and disability insurance
• Retirement plans (457(b) and 401(a) with employer contribution)
• Tuition assistance for undergraduate and graduate degrees
• Federal Public Service Loan Forgiveness program
• Paid Time Off/Vacation
• Extended Illness Bank/Sick Leave
• Paid holidays
• Voluntary hospital indemnity insurance
• Voluntary identity theft protection
• Voluntary legal insurance
• Pay in lieu of benefits premium program
• Free parking
• Commuter benefits

View a summary of our total rewards available to you as an EvergreenHealth team member by clicking on the link below.

Kirkland Employee Benefits | Kirkland, WA | EvergreenHealth