Administrative Assistant

SFE - Southwest Foodservice Excellence; Jennings (MO); On-site; USD 19,000 - 25,000; Full time

Job summary

SFE - Southwest Foodservice Excellence is seeking an Administrative Assistant to support the Resident District Manager and various unit departments. The role emphasizes professional conduct, strong communication, and reliable attendance in a school cafeteria setting.

The position requires a high school diploma or GED and 1–2 years of related experience, with proficiency in basic office software and good organizational skills. Flexible scheduling, including evenings and some holidays, is valued.

Qualifications

• High School diploma, GED or equivalent required.
• 1–2 years of related experience preferred.
• Proficient with phone and computer systems (email, texting, etc.).
• Willingness to learn and grow; maintain professional appearance.
• Ability to work nights, weekends and some holidays.
• Attends work on time and maintains professional relationships.

Responsibilities

• Photocopying, filing, and record keeping.
• Schedule appointments and maintain calendars.
• Prepare receipts, bills, policies, invoices, statements, and checks.
• Open, route mail; answer phones and run errands.
• May perform HR functions and payroll processing for the unit as needed.
• Maintain records and assist with basic accounting per policy.
• Participate in safety meetings and training as designated.

Skills

Phone etiquette

Computer skills

Multitasking

Professionalism

Team player

Education

High School diploma or GED

1–2 years related experience

Tools

Microsoft Office

Job description

Ready to change the world? At SFE, we are fueling students to take on their school day one meal at a time, and we need YOU to help bring those healthy, great tasting meals to their plates every day. With a schedule that follows the school calendar and offers flexible hours, a position in the school cafeteria may be the right fit for you. Competitive wages, nights, weekends and summers off and a great work environment are just a few reasons why our associates join the team. We are looking for individuals who love great food, working with children and being a part of team.

Summary of Position:

The Administrative Assistant will provide support to the Resident District Manager and cover various departments throughout the unit.

Qualifications:

• High School diploma, GED, or equivalent experience.
• 1-2 years related experience.
• Must have basic phone and computer skills (email, texting, etc.).
• Willingness to be open to learning and growing.
• Maturity of judgment and behavior.
• Maintains high standards for work areas and appearance.
• Maintains a positive attitude.
• The ability to work a flexible schedule is helpful.
• Must comply with any dress code requirements.
• Must be able to work nights, weekends, and some holidays.
• Attends work and shows up for a scheduled shift on time with satisfactory regularity.
• Presents self in a highly professional manner to others and understands that honesty and ethics are essential.
• Ability to maintain a positive attitude.
• Ability to communicate with co-workers and other departments with professionalism and respect.
• Maintains a professional relationship with all coworkers, vendor representatives, supervisors, managers, customers, and client representatives.

Responsibilities:

• Performs activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments.
• Writes types or enters information into computer to prepare correspondence.
• Prepare issues and send out receipts, bills, policies, invoices, statements, and checks.
• Maintains records, prepares forms, verifies information, and resolves routine problems.
• Conducts research when necessary.
• Operates various office machines.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Answers telephone, conveys messages and runs errands.
• May receive, count, and deposit cash, as needed.
• May include human resources functions (including benefit administration, personnel action forms, and payroll processing) for the unit as well as the district and region.
• Complies with all company safety and risk management policies and procedures.
• Reports all accidents and injuries promptly.
• Participates in regular safety meetings, safety training, and hazard assessments.
• Attends training programs (classroom and virtual) as designated.
• Serves as a lead unit clerk performing more advanced non-routine varied clerical duties by standard procedures.
• Multi-tasks performing activities such as photocopying, compiling records, filing, tabulating, posting information, and scheduling appointments.
• May perform general accounting and complete SFE financial reports according to SFE policy and procedures.
• May perform accounting and financial functions for multiple units.
• May perform other duties and responsibilities as assigned.

We are an Equal Opportunity Employer, Gender/Minority/Veterans/Disabled and participates with E-Verify Employment Eligibility Program