Administrative Assistant

Pace-Center-For-Girl; Jacksonville (FL); On-site; USD 35,000 - 48,000; Full time

Job summary

Pace Center for Girls in Jacksonville, FL is seeking an Administrative Assistant to support the Executive Director, staff and board activities. This full-time role offers 40 hours per week, Mon-Fri, 7:30am-4:00pm with a pay of $20/hour.

The position handles greeting visitors, event support, document creation, social media assistance, facility and safety tasks, procurement, and donations coordination. Background screening is required.

Qualifications

• High school diploma or GED is required.
• At least one year of experience in an office environment.
• Ability to use MS Word, Excel and database software.

Responsibilities

• Greet visitors in person or by phone and provide timely, courteous service.
• Assist with planning, coordinating and implementing special events.
• Create and publish documents using desktop publishing software.
• Coordinate safety inspections and drills to support center operations.
• Maintain inventory of supplies and equipment and reorder as needed.
• Process payments, deposits and petty cash; manage mail and correspondence.
• Support donor relations and volunteer coordination as needed.
• Provide back-up to other administrative functions when required.

Skills

MS Word

Excel

Database software

Office equipment

Education

High School Diploma or GED

Tools

Desktop publishing software

Job description

Pay: $20.00 / hour
Position Type: Full-Time (40 hours/week)
Schedule: Monday-Friday 7:30am-4:00pm

Summary

At Pace we transform girls’ lives through academic and counseling programs based on a gender-responsive, strength-based and trauma informed framework. Team members create a safe place for girls to learn, process, heal and begin again.

This position is responsible for providing administrative support for the Executive Director, staff, and board activities.

Qualifications and Education Requirements

Required

• High School Diploma or GED
• Minimum one year experience in an office environment
• Ability to work efficiently using personal computer, MS Word, Excel, database software, and all office equipment

Roles and Responsibilities

• Assures all visitors to the Center, in person or by phone, are greeted in a professional manner and are provide timely and courteous service. Maintains an orderly environment in work and common areas.
• Assists with planning, coordinating, and implementing special events and activities.
• Uses office business applications/software and desktop publishing software to create and publish documents exemplify a favorable public image for Pace. Assists with social media.
• Coordinates efforts to assure efficient center operations and health and safety of students, staff, and visitors by completing facility, vehicle and sanitation and other safety inspections and drills on a regular basis.
• Documents and reports needed repairs and assures completion in a timely manner.
• Maintains and safeguards inventory of supplies and equipment and orders supplies to replenish inventory as needed.
• Maintains medication log and administers medications to students are prescribed and directed
• Processes all check payment reporting and reconciles and replenishes petty cash. Makes bank deposits.
• Process the National School Lunch Program paperwork (center specific).
• Coordinates preparations for fundraisers, ceremonies, or extracurricular activities; processes all incoming donations and assists with donor and volunteer recognition programs.
• Coordinates volunteer schedules and duties.
• Reads and directs incoming mail; composes and typing of routine correspondence; prepares out-going mail and correspondence, including e-mail and faxes.
• Is crossed trained and provides back up to additional administrative functions.

Additional Qualifications and Requirements

• Must adhere to the Pace Center for Girls Values and Guiding Principles and upholds the ethical standards of the Agency
• Follows mission, values and principles, policies, and procedures of the Pace Center for Girls

This position requires a Level II pre-employment background screening pursuant to Chapters 435, 984, 985 and 943, Florida Statutes, and the Department of Juvenile Justice policy and procedures. Additional information is available through the Care Provider Background Screening Clearinghouse Education and Awareness website: https://info.flclearinghouse.com

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.