Administrative Assistant

Meneses Law PLLC; Houston (TX); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Employer Paid Life Insurance

Paid Time Off

Paid Holidays

401k Safe Harbor Match

Job summary

Meneses Law is an immigration law firm in Houston seeking a HIGH energy bilingual office administrator to manage daily administrative operations and assist clients seeking legal options. The role involves handling calls in English and Spanish, filing, greeting clients, scheduling, data entry, and general office duties.

Required are 1 year of office experience, strong typing (45 WPM+), and the ability to work in a fast-paced, collaborative setting while maintaining confidentiality and

Qualifications

• Ability to read, write, and speak clearly in English and Spanish.
• Strong attention to detail and organization.
• Maintain confidentiality and integrity in handling information.

Responsibilities

• Handling incoming calls and other communications in Spanish and English.
• Managing filing system; e-file, paper file, and scanning.
• Recording information as needed by following organizational instructions.
• Greeting clients and visitors as needed by following organizational instructions.
• Updating paperwork, maintaining documents and word processing.
• Helping organize and maintain office shared areas.
• Performing general office clerk duties and errands such as filing, typing, scanning, printing, and meeting deadlines.
• Maintaining office equipment as needed.
• Aiding with client reception; greeting clients, providing directions, scheduling, and calling clients.
• Creating, maintaining, and entering information into databases.

Skills

Bilingual English/Spanish

Typing 45 WPM

Communication & interpersonal

Confidentiality

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant

Full Time Houston, TX, US

4 days ago Requisition ID: 1228

About the Company:

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor About Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Job Summary:

Meneses Law is looking for a HIGH energy bilingual office administrator to help with the organization and running of the daily administrative operations of our firm toassistour clients seeking legal options.

Essential Functions/Responsibilities:

• Handling incoming calls and other communications in Spanish and English.
• Managing filing system ; e-file, paper file, and scanning.
• Recording information as needed by following organizational instructions.
• Greeting clients and visitors as needed by following organizational instructions.
• Updating paperwork,maintaining documents and word processing.
• Helping organize andmaintainoffice shared areas.
• Performing general office clerk duties and errands such as, filing, typing, scanning, printing, following instructions, and meeting deadlines for tasks.
• Maintaining office equipment as needed.
• Aiding with client reception as needed such as, greeting clients, providing directions, scheduling clients, and answering/ calling clients.
• Creating,maintaining, and entering information into databases.
• Perform any other tasks or functionsdeemednecessary to the daily operations of the employer.

Required Skills/Abilities:

• Ability of reading comprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents.
• Strong knowledge of business and management principles involved in strategic planning, leadership techniques, production methods, and coordination of people and resources.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to thrive in a fast paced, collaborative environment.
• Understanding and adhering to KPI’s and metrics.
• Able to type 45 WPMor more.
• Bilingual in English and Spanish.

Education and Experience:

• 1 year of Office Experience.

Physical Demands:

• This position involves regular walking, standing sitting for extended periods of time, hearing, and talking.
• Occasionally involve stooping, kneeling, or crouching
• May involve close vision, color vision, depth perception, focus adjustment and viewing computermonitorfor extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.
• The ability to move and lift items up to10 pounds.

Compensation & Benefits for Working at Meneses Law:

• Excellent Benefits (Medical, Employer Paid Dental ,Vision, Employer Paid Life Insurance , Paid Time Off, and Selected (10) Days of Paid Holidays)
• 401kSafe HarborMatch
• Work Life Balance Schedule: OperationalHours are 8:00 a.m. to 5:00 p.m.withflexibility to work2 Saturdays a month.
• Business Professional Work Environment
• Structured Training programs
• Work withstate-of-the-arttechnology
• Birthday and Anniversary rewards
• Sophisticated, challenging work
• Participation in a variety ofvolunteerevents throughout the year.
• Must have the ability to work on a flexible schedule based on department and company needs

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.