Administrative Assistant

Meneses Law; Houston (TX); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical benefits

Dental & Vision insurance

Employer-paid life insurance

Paid time off

Paid holidays

401k plan

Job summary

Meneses Law is seeking a high-energy bilingual office administrator in Houston to support the daily operations of the immigration law firm. The role involves handling Spanish and English communications, filing, data entry, and client reception with a focus on efficiency and confidentiality.

The candidate will manage records, assist with scheduling, and maintain organized office workflows while contributing to a professional, client-focused environment.

Qualifications

• Bilingual in English and Spanish required.
• Strong written and verbal communication.
• Ability to maintain confidentiality and professionalism.
• Experience with standard office procedures and filing systems.
• Comfort with KPI tracking and performance metrics.

Responsibilities

• Handle incoming calls and communications in Spanish and English.
• Manage filing system: e-file, paper, and scanning.
• Record information following organizational instructions.
• Greet clients and visitors per procedures.
• Update paperwork and prepare documents; perform data entry.
• Maintain and organize office areas and equipment.
• Support client reception as needed: directions, scheduling, inquiries.
• Enter information into databases; complete tasks by deadlines.

Skills

Bilingual EN/ES

45 WPM typing

Reading & writing

Professional confidentiality

KPI awareness

Education

1 year office experience

Job description

Meneses Law is an accomplished Immigration law firm with an outstanding track record of providing immigration services with the highest professional standards to our clients. We work with thousands of clients across the United States on Adjustment of Status, Visas, Petitions, Labor About Certifications, Citizenships, Deportations, Waivers, DACA Renewals, and Asylum matters.

Job Summary:

Meneses Law is looking for a HIGH energy bilingual office administrator to help with the organization and running of the daily administrative operations of our firm toassistour clients seeking legal options.

Essential Functions/Responsibilities:

• Handling incoming calls and other communications in Spanish and English.
• Managing filingsystem; e-file, paper file, and scanning.
• Recording information as needed by following organizational instructions.
• Greeting clients and visitors as needed by following organizational instructions.
• Updating paperwork,maintainingdocumentsand word processing.
• Helping organize andmaintainoffice shared areas.
• Performing general office clerk duties and errands such as, filing, typing, scanning, printing, following instructions, and meeting deadlines for tasks.
• Maintaining office equipment as needed.
• Aiding with client reception as needed suchas,greeting clients, providing directions, scheduling clients, and answering/ calling clients.
• Creating,maintaining, and entering information into databases.
• Perform any other tasks or functionsdeemednecessary to the daily operations of the employer.

Required Skills/Abilities:

• Abilityof readingcomprehension, writing, speaking to others to convey information effectively, active listening and interpreting instructional documents.
• Strong knowledge of business and management principles involved in strategic planning, leadership techniques, production methods, and coordination of people and resources.
• Ability to act with integrity, professionalism, and confidentiality.
• Ability to thrive in a fastpaced, collaborative environment.
• Understanding and adhering to KPI’s and metrics.
• Able to type 45 WPMor more.
• Bilingual in English and Spanish.

Education and Experience:

• 1 year of Office Experience.

Physical Demands:

• This position involves regular walking, standing sitting for extended periods of time, hearing, and talking.
• Occasionally involve stooping, kneeling, or crouching
• May involve close vision, color vision, depth perception, focus adjustment and viewing computermonitorfor extended periods of time.
• Involves manual dexterity for using keyboard, mouse, and other office equipment.
• The ability to move and lift items up to10 pounds.

Compensation & Benefits for Working at Meneses Law:

• Excellent Benefits (Medical,Employer Paid Dental,Vision,Employer Paid Life Insurance, Paid Time Off, and Selected (10) Days of Paid Holidays)
• 401kSafe HarborMatch
• Work Life Balance Schedule:OperationalHours are 8:00 a.m. to 5:00 p.m.withflexibility to work2 Saturdays a month.
• Business Professional Work Environment
• Structured Training programs
• Work withstate-of-the-arttechnology
• Birthday and Anniversary rewards
• Sophisticated, challenging work
• Participation in a variety ofvolunteerevents throughout the year.
• Must have the ability to work on a flexible schedule based on department and company needs

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.