Administrative Assistant

Repsol SA; Houston (TX); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Repsol SA is seeking an Administrative Assistant to provide comprehensive executive and office support to senior leadership, including the CEO and CDO. The role involves managing complex calendars, coordinating extensive travel (domestic and international), processing expense reports, scheduling meetings, and ensuring smooth day-to-day operations.

You will also greet guests and support office services and P&O initiatives.

Qualifications

• 5+ years of administrative experience supporting senior leaders in a corporate environment.
• Experience managing complex calendars, travel arrangements, and expense reports.
• Experience coordinating office operations, vendors, meetings, and workplace services.
• Experience supporting HR, People & Organization, or employee engagement activities preferred.
• Proficiency with Microsoft Office, Teams, SharePoint, and business systems such as SAP, Concur, or Workday preferred.

Responsibilities

• Executive Administration: complex calendar management for Executives and Senior Vice Presidents.
• Travel coordination including domestic and international travel arrangements.
• Expense report preparation, submission, and reconciliation.
• Meeting scheduling, coordination, and logistics.
• Preparation of presentations, reports, and administrative correspondence.
• Special projects and executive support activities.

Skills

Organizational skills

Time management

Customer service

Interpersonal skills

Verbal communication

Written communication

Multitasking

Confidentiality

Tools

Microsoft Office

Teams

SharePoint

SAP

Concur

Workday

Job description

We explore and discover the limitless possibilities of energy so we can all progress. We believe in the power of talent to shape the future. That’s why we’re looking for curious, bold individuals who are eager to grow and create new ways forward—people who want to join us in building a more sustainable, innovative, and inclusive world. We strongly believe that diversity fuels creativity and innovation. That’s why we welcome professionals who are ready to grow, learn, and bring their perspective to the energy challenges of today and tomorrow. Here, you’ll find a place to grow and unlock your full potential.

Company Profile

Repsol is a globally integrated multi-energy company headquartered in Madrid, Spain. With a team of 25,000 employees across more than 20 countries, we proudly serve 24 million customers worldwide. Our diversified renewable energy portfolio totals nearly 6 GW of installed capacity, with a strong presence in Spain, the United States, and Chile. As part of our commitment to a more sustainable future, low-emissions generation is at the core of our strategy to achieve net-zero emissions by 2050. Repsol Renewables North America (RRNA) plays a key role in this vision, with aims to increase generation capacity between 3,000 – 5,000 MW by 2027. We are driven by innovation, collaboration, and purpose. Repsol offers a comprehensive Employee Value Proposition (EVP), including a holistic Total Rewards program that supports the wellbeing, growth, and contributions of our people. Join us in shaping the future of energy.

At Repsol, more than 24,000 people work with full energy to help build the future. We are a global multi-energy company undergoing a profound transformation, where talent, curiosity and a drive to move forward are at the core of who we are. Here, you will find challenging projects, diverse and international teams, and the opportunity to be part of a real energy transition, driven by innovation, technology and people. We believe in an inclusive, flexible and collaborative environment where every idea counts and every person makes a difference. This is an exciting time for us: if you are inspired by challenges, driven by purpose and eager to grow in a project with real impact, this is the place for you. Now more than ever, we need energy like yours.

Job Summary

The Administrative Assistant provides comprehensive administrative and office support to senior leadership, including the CEO, CDO, and designated members of the Sr Leadership team. This role serves as a critical partner to leadership by managing complex calendars, coordinating extensive domestic and international travel, preparing and processing expense reports, scheduling meetings, and ensuring seamless day-to-day administrative operations. In addition to executive support, the Administrative Assistant serves as the primary front office representative, welcoming guests, vendors, candidates, and employees, and helping create a professional and positive workplace experience. The position also supports Office Services and People & Organization (P&O) activities, including vendor coordination, office operations, employee events, onboarding logistics, and general administrative processes that contribute to an efficient and engaging work environment. The successful candidate will be highly organized, proactive, customer-service oriented, and capable of managing multiple priorities while maintaining a high degree of professionalism, discretion, and attention to detail. This position reports to the CEO. The position is based in Downtown Houston with a hybrid work model of 3 days in the office and 2 days from home.

Key Areas of Responsibility

• Executive Administration
  • Complex calendar management for Executive Directors and Senior Vice Presidents
  • Extensive travel coordination, including domestic and international travel arrangements
  • Expense report preparation, submission, and reconciliation
  • Meeting scheduling, coordination, and logistics
  • Preparation of presentations, reports, and administrative correspondence
  • Special projects and executive support activities
• Front Office & Reception
  • Primary point of contact for visitors, guests, candidates, vendors, and employees
  • Coordinate visitor access and meeting accommodation
  • Manage reception and common office areas
  • Provide a welcoming and professional office environment
• Office Services
  • Support vendor and building management coordination
  • Office supply and inventory management
  • Conference room and workplace coordination
  • Support employee events, meetings, and office initiatives
• People & Organization
  • Support Assist with onboarding activities and new hire logistics
  • Support employee engagement programs and events
  • Provide administrative support for P&O initiatives and projects

Experience

• 5+ years of administrative experience supporting senior leaders in a corporate environment.
• Experience managing complex calendars, travel arrangements, and expense reports.
• Experience coordinating office operations, vendors, meetings, and workplace services.
• Experience supporting HR, People & Organization, or employee engagement activities preferred.
• Proficiency with Microsoft Office, Teams, SharePoint, and business systems such as SAP, Concur, or Workday preferred.

Skills & Competencies

• Strong organizational and time management skills.
• Excellent customer service and interpersonal skills.
• Effective verbal and written communication.
• Ability to manage multiple priorities and meet deadlines.
• Strong attention to detail and accuracy.
• Professionalism, discretion, and confidentiality.
• Proactive, resourceful, and solutions oriented.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and SharePoint.

Repsol is an Equal Opportunity Employer M/F/Disability/Veteran

Get to know us better Repsol worldwide Get to know our team Caring for the world