Administrative Assistant

Harris County; Houston (TX); On-site; USD 30,000 - 42,000; Full time

Job summary

Harris County Resources for Children and Adults in Houston, TX seeks an administrative assistant to support the Administration Division. Under the supervision of the Program Development Manager, you will perform a wide range of duties to keep operations efficient, accurate, and professional.

You will assist with PO processing, meeting logistics, document preparation, and data management across shared drives and SharePoint, while coordinating with managers and staff to ensure smooth program

Qualifications

• Minimum two (2) years full-time paid work experience as an administrative assistant.
• Experience using Microsoft Word, PowerPoint, and Excel.
• Ability to prepare minutes, correspondence, reports, and presentations with accuracy and clarity.

Responsibilities

• Assists with preparing Purchase Orders and submitting items to Commissioners Court, collecting bills, paying invoices, troubleshooting, and providing admin support to Administration Managers and Director.
• Prepares supplies and materials for program meetings, trainings, and events, including room setup and breakdown.
• Prepare minutes, correspondence, surveys, reports, and presentations with editing for accuracy and visual quality.
• Assist coordinators with quarterly case file review process.
• Maintain organized program records and content in shared drives and SharePoint.
• Retrieve information from client, survey, or SharePoint databases to support program activities and projects.
• Answer inquiries in-person, email, or TEAMS and direct calls to appropriate staff.

Skills

Organizational skills

Detail-oriented

Written & verbal communication

Confidentiality

Ability to work independently

Customer service

Problem solving

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Department History Overview:

Harris County Resources for Children and Adults was founded in 1966 as Harris County Child Welfare Board to provide support services for the children taken under the wing of the Texas Department of Family and Protective Services. Fifty years later, Harris County Resources for Children and Adults still provides this support. But the now-county department has expanded services for early prevention, intervention, and adult services.

Vision:

To better the lives of children and adults in Harris County.

Brief Description Overview:

Under the supervision of the Program Development Manager, this position handles a wide range of administrative and executive support duties to ensure the Administration Division operates smoothly, efficiently, and professionally to meet operational needs.

Duties & Responsibilities:

• Assists with preparing Purchase Orders, submitting items to Commissioners Court, collecting bills, paying invoices, troubleshooting, and providing admin assistance to Administration Managers and Director.
• Prepares supplies and materials for program meetings, trainings, projects, workshops or special events, including room setup and breakdown.
• Prepare minutes, correspondence, surveys, reports, notes, forms, manuals, flyers, and presentations as requested with editing for accuracy, clarity and visual quality.
• Assist coordinators with quarterly case file review process.
• Maintain organized program records and content in shared drives and SharePoint.
• Retrieve information or reports from client, survey, or SharePoint databases to support program activities and projects.
• Answers in-person, email, or TEAMS inquiries and directs calls to appropriate staff. Answers general questions and provide program information as requested.
• Maintains organized inventory and ordering of supplies. .
• Assist with division budget reviews, maintenance, and updates.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call [phone] or email [e-mail]

Education:

• High school diploma or its equivalent

Experience:

• Minimum two (2) years full-time paid work experience as an administrative assistant.
• Training and experience using a personal computer with a variety of software such as Microsoft Word, PowerPoint, and Microsoft Excel.

Licensure:

• Reliable transportation with a valid Texas driver’s license and auto liability insurance.

Knowledge, Skills & Abilities:

• Follows written and oral instructions.
• Possesses excellent organizational skills.
• Must be detail-oriented and self-motivated.
• Must interact with all levels of staff.
• Have excellent oral and written communication skills.
• Problem solve and demonstrate critical thinking skills.
• Work with limited supervision and independently in a fast-paced environment.
• Maintains confidentiality.
• Interacts and maintains professional working relationships with individuals of varying social and cultural backgrounds.
• Skill in establishing and maintaining effective working relationships.
• Exercise flexibility, tact, and diplomacy.

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation butONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Position Type, and Typical Hours of Work:

• Full-time | Regular
• Monday -- Friday | 8:00 a.m. -- 5:00 p.m.

Salary:

• Depends on Qualifications.
• Based on 26 Pay Periods
• Plus, Mileage Reimbursement

Work Location:

• 2525 Murworth Drive, Houston, Texas 77054

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.