Administrative Assistant

Oshkosh Corporation, Inc.; Houston (TX); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401K

Job summary

Oshkosh AeroTech in Houston is seeking an Administrative Assistant to support daily office operations, assist with accounting, payroll‑related activities, and manage onboarding and airport badging. You will work closely with the Site Manager to keep records accurate and processes running smoothly.

The role requires strong Microsoft Office skills, attention to detail, and the ability to handle multiple priorities in a fast‑paced environment.

Qualifications

• Minimum 3 years of experience in an office or administrative environment including accounting support and payroll.
• Proficiency with Microsoft Office applications (Word and Excel).
• Strong organizational, planning, and multitasking skills with attention to detail.

Responsibilities

• Support daily office operations and assist the Site Manager and leadership team.
• Assist with invoicing, billing, and financial documentation, including uploading and maintaining records.
• Review timecards, payroll information, and leave balances to ensure accuracy.
• Assist with onboarding and airport security badging for new hires.
• Respond to HR inquiries and escalate when needed.
• Coordinate and maintain employee records and administrative documents.
• Assist with work orders, reporting, and maintenance recordkeeping.
• Prepare and maintain reports and spreadsheets using Microsoft Office.
• Order and manage office supplies and uniforms.
• Collaborate with employees, vendors, and airport stakeholders to meet daily needs.
• Maintain confidential records including payroll and financial data.
• Ensure compliance with company policies and safety training.

Skills

Office administration

Accounting support

Payroll coordination

Time management

Communication skills

Organizational skills

Microsoft Word

Microsoft Excel

Customer service

Education

High school diploma or GED

Tools

Microsoft Excel

Job description

About Oshkosh AeroTech, an Oshkosh company Oshkosh AeroTech is a leading provider of aviation ground support products, gate equipment and airport services to commercial airlines, airports, air‑freight carriers, ground handling and military customers. Oshkosh AeroTech offers products that make a difference in people’s lives by supporting those in our communities who do some of the toughest work. They own many of the most trusted brands in the air transportation industry, including LEKTRO®, JetAire®, JetPower®, AmpTekÔ, Jetway®, and more. At Oshkosh AeroTech, we’re looking for a highly organized, dependable, and detail‑oriented Administrative Assistant to join our Airport Services team. In this role, you’ll support daily office operations, assist with accounting and payroll‑related activities, coordinate employee onboarding and airport badging, and help ensure administrative processes run smoothly. You’ll work closely with site leadership and employees to maintain accurate records, support operational needs, and keep the office organized and efficient. If you enjoy working with numbers, staying organized, supporting a team, and managing multiple priorities in a fast‑paced environment, we’d love to hear from you!

OUR BENEFITS

Joining Oshkosh AeroTech means becoming a valued member of a dynamic team with a comprehensive benefits package, including medical, dental, vision coverage, 401K, and more!

YOUR IMPACT

As an Administrative Assistant, you’ll play an important role in supporting daily office operations, coordinating administrative activities, and assisting with accounting, payroll, and employee‑related processes that help keep airport operations running efficiently.

• Support daily office operations and provide administrative assistance to the Site Manager and site leadership team.
• Assist with invoicing, billing, and financial documentation, including uploading, tracking, organizing, and maintaining accurate records.
• Review employee timecards, payroll information, and leave balances to identify discrepancies and support accurate timekeeping.
• Assist with employee onboarding and orientation, including coordinating new hire paperwork, required training, and airport security badging.
• Respond to general employee inquiries related to HR processes and elevate questions or concerns to the appropriate team when needed.
• Coordinate and maintain employee records, administrative documentation, and other operational information.
• Assist with work order coordination, recordkeeping, and reporting to support daily maintenance operations.
• Prepare, update, and maintain reports, spreadsheets, and other administrative documents using Microsoft Office applications.
• Order and maintain office supplies, materials, and employee uniforms as needed.
• Communicate and collaborate with employees, site leadership, vendors, and airport stakeholders to support daily operational needs.
• Maintain accurate and confidential records, including employee information, payroll documentation, and financial records.
• Ensure administrative activities comply with company policies, established procedures, and applicable requirements.
• Follow all company safety policies and complete required training.
• Maintain a clean, organized, and professional office environment.

These duties are not intended to be all‑inclusive. Additional responsibilities may be assigned based on operational needs.

MINIMUM QUALIFICATIONS

• High school diploma or GED.
• Three (3) years of experience in an office or administrative environment, including accounting support, payroll, bookkeeping, or related responsibilities.
• Valid driver’s license.
• Proficiency in Microsoft Office applications, particularly Word and Excel.
• Strong organizational, planning, and multitasking skills with the ability to manage competing priorities and meet deadlines.
• Excellent verbal and written communication skills with the ability to interact professionally with employees, customers, and other stakeholders.
• Strong attention to detail and ability to maintain accurate records and documentation.
• Ability to obtain and maintain the required airport security clearance and badging.

PREFERRED QUALIFICATIONS

• Previous experience in an administrative or customer service role supporting a busy operational environment.
• Experience working in airport operations, aviation services, facilities maintenance, or a similar industry.
• Experience supporting accounting functions, including invoicing, billing, payroll review, and financial recordkeeping.
• Advanced Microsoft Excel skills, including managing spreadsheets, organizing data, and preparing reports.
• Familiarity with employee onboarding, HR administration, timekeeping systems, and airport badging procedures.
• Experience handling confidential employee, payroll, and financial information with discretion.
• Strong problem‑solving and decision‑making skills with the ability to address administrative and operational challenges.
• Ability to work independently and collaboratively while maintaining a high level of accuracy and professionalism.

PHYSICAL DEMANDS

While performing the duties of Administrative Assistant, the employee is regularly required to sit; stand; walk; use hands and fingers to handle or feel; reach with hands and arms. Work in a fast‑paced environment. The employee must regularly lift and/or move up to 20 pounds. Specific vision abilities required by this job include close proximity vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Good hand/eye coordination is required.

WORK ENVIRONMENT

The primary work environment is similar to an office environment. However, this position must have the ability to conduct business in outside weather conditions, near moving machinery parts; on an active Airport ramp; near vehicles and jet aircraft.

Pay Range: $42,100.00 - $64,500.00

The above pay range reflects the minimum and maximum target pay for the position across all U.S. locations. Within this range, individual pay is determined by various factors, including the scope and responsibilities of the role, the candidate’s experience, education and skills, as well as the equity of pay among team members in similar positions. Beyond offering a competitive total rewards package, we prioritize a people‑first culture and offer various opportunities to support team member growth and success.

Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at [e-mail].

Oshkosh Corporation is a merit‑based Equal Opportunity Employer. Job opportunities are open for application to all qualified individuals and selection decisions are made without regard to race, color, religion, sex, national origin, age, disability, veteran status, or other protected characteristic. To the extent that information is provided or collected regarding categories as provided by law it will in no way affect the decision regarding an employment application.

Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation’s legal duty to furnish information.

Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be “U.S. Persons,” as defined in these regulations. Generally, a “U.S. Person” is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.

Advance your career by advancing the world. For many of our team members, this is more than a career. It’s a calling. Oshkosh is home to thousands of difference‑makers working together to build, serve and protect people and communities around the world. From the front lines to the firehouse, the people we serve are driven by a sense of purpose. The people who work here are no different. Our engineering and product innovation help keep soldiers and firefighters safe, is critical in building and keeping communities clean and helps people do their jobs every day. As part of a People First culture, you’ll be encouraged and empowered to take ownership of your work, develop your career and make a real impact on the world around you.

Oshkosh is a global company that designs and manufactures some of the world’s toughest specialty and access equipment under the brands of JLG®, Hinowa, Power Towers, Pierce®, MAXIMETAL™, Oshkosh® Defense, McNeilus®, IMT®, Jerr‑Dan®, Frontline™ Communications, Oshkosh® Airport Products, Oshkosh® AeroTech™ and Pratt Miller.