Administrative Assistant

Search Services; Houston (TX); On-site; USD 59,000 - 99,000; Full time

Job summary

A leading company in the oil and gas sector seeks a skilled Administrative Assistant to support their growing Operations Department. This contract-to-hire position requires 3+ years of experience, superb communication skills, and proficiency in Microsoft Office. Key responsibilities include managing executive schedules, drafting reports, and coordinating travel logistics. If you're detail-oriented and thrive in dynamic environments, apply now!

Qualifications

• 3+ years supporting senior leadership, preferably in oil & gas or industrial sectors.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior leadership.
• Draft and format high-level reports, presentations, and spreadsheets.
• Act as a liaison between the executive's office and internal departments.

Skills

Detail-oriented

Organizational skills

Multitasking

Written communication

Verbal communication

Education

3+ years of administrative experience

Tools

Microsoft Office Suite

Job description

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Our Galleria driling client is looking to add an Administrative Assistant to their Operations Department that is experiencing growth. This is a contract to hire opportunity.

Key Responsibilities:

Executive & Departmental Support

• Manage calendars, schedule meetings, and coordinate appointments for senior leadership.
• Prepare meeting agendas, take minutes, and track follow-up items for internal and cross-functional meetings.
• Provide administrative support to the operational team as needed.
  
  

Documentation & Reporting

• Draft and format high-level reports, presentations, and spreadsheets related to safety, compliance, and performance metrics.
• Maintain accurate records of audits, incident reports, and regulatory documents.
• Organize both digital and physical files in compliance with company standards and regulatory requirements.
  
  

Communication & Liaison

• Act as a liaison between the executive's office and internal departments (Operations, HSE, Engineering, Legal).
• Coordinate responses and communications with offshore teams, contractors, and external stakeholders.
  
  

Travel & Expense Coordination

• Arrange complex domestic and international travel, including offshore logistics.
• Prepare detailed travel itineraries and process expense reports.
• Ensure compliance with internal travel and documentation protocols.
  
  

Operational Support

• Assist with the organization of safety audits, internal assessments, and compliance workshops.
• Track key performance indicators and support the use of HSE systems and databases.
• Manage departmental supplies and ensure readiness for internal and external audit engagements.
  
  

Qualifications:

• 3+ years of administrative experience supporting senior leadership; oil & gas or industrial sector experience preferred.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Detail-oriented with strong organizational and multitasking skills.
• Familiarity with HSE or compliance systems (e.g., Synergi Life) is a plus.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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