Administrative Assistant

300 U.S. Bank National Association; Hopkins (MN); On-site; USD 33,000 - 44,000; Full time

Benefits offered by this job

Healthcare

Life insurance

Disability insurance

Parental leave

401(k)

Paid vacation

Holiday pay

Adoption assistance

Sick leave

Job summary

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in IT. You will manage calendars, plan meetings, prepare materials, and coordinate communications and events from a central role.

The position requires handling confidential information with professionalism and multi-tasking in a fast-paced environment. This on-site role offers opportunities to optimize operations and partner with IT leadership.

Qualifications

• High school diploma or equivalent.
• 5+ years of administrative assistant experience for leaders.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Advanced Microsoft 365 proficiency (Copilot, Outlook, Teams, Word, Excel, PowerPoint).
• Excellent written and verbal communication skills.
• High attention to detail and confidentiality.

Responsibilities

• Manage executive calendars and scheduling priorities.
• Plan and coordinate meetings, events, and travel.
• Prepare correspondence, presentations, and meeting materials.
• Manage Outlook delegate access, shared mailboxes, and distribution lists.
• Support leadership communications and announcements.
• Track action items and follow-up.
• Coordinate team events and leadership town halls.
• Handle confidential information with professionalism.
• Partner with leaders to improve organizational execution.
• Coordinate supplies and logistics for the local office.

Skills

Calendar management

Microsoft 365

Communication

Time management

Confidentiality

Education

High school diploma

Tools

Copilot

Outlook

Teams

Word

Excel

PowerPoint

Job description

Job Description

About the Role U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in the Information Technology (IT) space. The successful candidate will provide administrative and operational support, including coordinating schedules and meetings, communications, team event coordination, and being a key point of contact for internal and external partners.

Key Responsibilities

• Manage executive calendars and scheduling priorities
• Plan and coordinate meetings, events, and travel arrangements
• Prepare correspondence, presentations, reports, and meeting materials
• Manage Outlook delegate access, shared mailboxes, and distribution lists
• Support leadership communications and organizational announcements
• Track action items and facilitate follow-up activities
• Coordinate team events, leadership meetings, and town halls
• Handle confidential information with professionalism and discretion
• Partner with leaders to improve organizational effectiveness and execution
• Partner with peers to coordinate supplies and logistics for the local office

Required Qualifications

• High school diploma or equivalent
• 5+ years of administrative assistant experience for leaders
• Strong organizational and time-management skills
• Ability to succeed in a fast-paced environment and manage multiple priorities and deadlines
• Advanced Microsoft 365 proficiency (Copilot, Outlook, Teams, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• High attention to detail and confidentiality

Preferred Qualifications

• Experience in financial services or highly-regulated industries
• Experience leveraging AI such as Microsoft Copilot to automate tasks

Location Expectations

This role requires working from a U.S. Bank location three (3) or more days per week.

If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by law

Review our full benefits available by employment status here.

Equal Opportunity Statement

U.S. Bank is an equal opportunity employer. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, and other factors protected under applicable law.

E-Verify

U.S. Bank participates in the U.S. Department of Homeland Security E-Verify program in all facilities located in the United States and certain U.S. territories. The E-Verify program is an Internet-based employment eligibility verification system operated by the U.S. Citizenship and Immigration Services. Learn more about the E-Verify program.

Salary Range

The salary range reflects figures based on the primary location, which is listed first. The actual range for the role may differ based on the location of the role. In addition to salary, U.S. Bank offers a comprehensive benefits package, including incentive and recognition programs, equity stock purchase 401(k) contribution and pension (all benefits are subject to eligibility requirements). Pay Range: $24.18 - $32.21

U.S. Bank will consider qualified applicants with arrest or conviction records for employment. U.S. Bank conducts background checks consistent with applicable local laws, including the Los Angeles County Fair Chance Ordinance and the California Fair Chance Act as well as the San Francisco Fair Chance Ordinance.

U.S. Bank is subject to, and conducts background checks consistent with the requirements of Section 19 of the Federal Deposit Insurance Act (FDIA). In addition, certain positions may also be subject to the requirements of FINRA, NMLS registration, Reg Z, Reg G, OFAC, the NFA, the FCPA, the Bank Secrecy Act, the SAFE Act, and/or federal guidelines applicable to an agreement, such as those related to ethics, safety, or operational procedures.

Applicants must be able to comply with U.S. Bank policies and procedures including the Code of Ethics and Business Conduct and related workplace conduct and safety policies.

Posting may be closed earlier due to high volume of applicants.

Company Culture

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.