Administrative Assistant

Hill, Barth & King LLC; Holmdel Township (NJ); On-site; USD 41,328 - 44,083; Full time

Benefits offered by this job

Competitive Compensation

401(k) plan with company match

Generous Paid Time Off

Medical, dental, and vision insurance

Job summary

Hill, Barth & King LLC in Holmdel Township seeks a motivated team member with a focus on high-end customer service and efficient office administration. Responsibilities include managing client records, answering phones professionally, and assisting the accounting department.

The ideal candidate must have a High School Diploma or GED, with proficiency in Microsoft Office applications and a willingness to work overtime during tax season. The position offers a competitive hourly wage between $30 and $32, along with comprehensive benefits.

Qualifications

• High School Diploma or GED required.
• Billing/Invoicing experience preferred.
• Willingness to work overtime during tax season.

Responsibilities

• Be prompt, efficient, and complete in tasks.
• Maintain a neat and organized work environment.
• Type financial statements, tax returns, and correspondence.

Skills

High-end customer service experience

Proficient in Microsoft Office Suite

Billing/Invoicing experience

Knowledge of STAR Practice Management

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft PowerPoint

CCH Axcess

Job description

Qualifications

• High School Diploma or GED required.
• High‑end customer service experience strongly preferred.
• Proficient in the Microsoft Office Suite (Excel, Word, Outlook, & PowerPoint).
• Knowledge of STAR Practice Management and CCH Axcess is a plus but not required.
• Willingness to work overtime during tax season, and as needed throughout the rest of the year.
• Billing/Invoicing experience preferred.

Essential Functions

• Be prompt, efficient and complete when carrying out all tasks assigned by supervisors.
• Always be courteous, pleasant, and helpful to clients and colleagues.
• Maintain a neat and organized work environment.
• Manage records and files in an organized manner.
• Maintain strict confidentiality of all clients and firm business.
• Maintain good communication with supervisors to ensure work is performed accurately and efficiently.
• Effectively communicate and share information with other administrative assistants.
• Type financial statements, tax returns, correspondence, and other projects.
• Assist with inventory, ordering and receipt of office supplies, internal forms, and checklists.
• Answer phones in a professional manner, providing answers when possible and transferring calls or taking messages when needed.
• Open and close office location facility when needed.
• Deliver all incoming mail and collect outgoing mail in time for daily delivery.
• Prepare invoices and obtain approvals.
• Assist accounting department in tasks.
• Review tax documents and responses.
• Track payments of firm invoices.
• Assist with preparation of engagement letters.
• Schedule meetings and appointments/arrange travel.
• Follow firm procedures and comply with firm policies as outlined in the Human Resource Manual.

Benefits

Salary Range: $30‑$32/hour (the compensation information is a good faith estimate only. It is based on what a successful applicant might be paid in accordance with applicable state laws. The actual base salary a successful candidate will be offered within this range will vary based on factors relevant to the position, as well as geography of the selected candidate.)

• Competitive Compensation.
• Lucrative New Business & Employee Referral Bonuses.
• Anniversary Bonus.
• Generous Paid Time Off Policy.
• 401(k) plan with company match and profit sharing.
• Medical, dental, and vision insurance.
• Company Paid Life Insurance.
• Affordable Short‑ & Long‑Term Disability Insurance.
• Affordable Accidental and Critical Illness Insurance.
• 9 Paid holidays.
• Disability Insurance.
• Tuition Reimbursement.
• Annual Performance Reviews.
• And Much More…

Equal Employment Opportunity Statement

HBK provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.