Administrative Assistant

JR Automation; Holland (MI); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical/Dental/Vision

ESPP

Parental leave

Tuition reimbursement

Retirement savings

Wellness resources

Job summary

JR Automation, a Hitachi Group Company, seeks an Administrative Assistant for onsite support in Holland, MI. You will greet guests, coordinate meetings, prepare reports, and handle travel arrangements as part of daily office life.

We value detail-oriented professionals with strong communication, organizational, and time-management skills who can manage multiple tasks in a fast-paced environment. JR Automation offers competitive benefits and growth opportunities.

Qualifications

• Associates degree or higher preferred.
• 2–5 years of professional administrative experience.
• Experience supporting multiple parties simultaneously.
• Proficient in Word, PowerPoint, Excel (formulas, pivot tables), Outlook, and Concur.
• Strong attention to detail and ownership of tasks.
• Excellent written and verbal communication.
• Ability to handle confidential information.
• Strong organizational and time-management skills.
• Experience in fast-paced environments.

Responsibilities

• Support Human Resources activities across the Holland campuses.
• Assist with travel arrangements.
• Manage reception area and greet visitors.
• Maintain scheduling and event calendars; coordinate events.
• Process expense reports for travel and events.
• Maintain a clean, organized office.
• Operate office equipment for database and document management.
• Answer calls and triage emails.
• Order and set up lunches.
• Maintain office supplies inventory.
• Sort and distribute mail daily.
• Set up filing systems and prepare reports.
• Complete forms per company procedures.
• Make copies of correspondence.

Skills

Attention to detail

Time management

Organizational skills

Communication skills

Confidentiality

Multitasking

Project management

Interpersonal skills

Education

Associate degree

Microsoft certification (plus)

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Outlook

Concur

Job description

The Opportunity:

JR Automation, a Hitachi Group Company, is driven to deliver customer success worldwide. We provide intelligent automated manufacturing and distribution technology solutions that transform how the world's leading manufacturers make and distribute products. Our strength is our people and we’re always looking to get stronger across North America, Europe, and Asia. Join us as an

Job Description

The Opportunity:

JR Automation, a Hitachi Group Company, is driven to deliver customer success worldwide. We provide intelligent automated manufacturing and distribution technology solutions that transform how the world's leading manufacturers make and distribute products. Our strength is our people and we’re always looking to get stronger across North America, Europe, and Asia. Join us as an Administrative Assistant in Holland, MI as we work together to bring innovative automation solutions to life.

Location Type: This role is onsite full-time in Holland, MI.

As an Administrative Assistant, you will provide administrative and project support to staff members. Your daily responsibilities will include greeting guests, scheduling, coordinating meetings and conferences, obtaining supplies, preparing reports and presentations, and working on special projects.

Why Join JR Automation?

We believe in investing in our people both professionally and personally. Our comprehensive benefits package includes:

• Medical, dental, and vision coverage
• Employee Stock Purchase Program (ESPP)
• Paid parental leave
• Tuition reimbursement and professional development support
• Retirement savings opportunities
• Employee assistance and wellness resources

How You’ll Make An Impact

• Supporting Human Resources activities across our Holland campuses.
• Assist with travel arrangements.
• Manage reception area greeting/checking in all visitors.
• Maintain scheduling and event calendars as well as coordinate events.
• Process expense reports for business travel, events, and other office related expenses.
• Help maintain a clean and organized office environment.
• Operate general office equipment for various applications, such as database and document management and word processing.
• Answer and triage telephone calls and respond to general email inquiries.
• Order and set up lunches as requested.
• Maintain inventory of office supplies.
• Sort and distribute mail daily.
• Set up and manage paper or electronic filing systems, recording information, updating paperwork, maintaining documents, or preparing reports as requested.
• Complete forms in accordance with company procedures.
• Make copies of correspondence or other printed material.

Note: This list of responsibilities is by no means inclusive; however, it is intended to be a guideline for activities.

What You’ll Bring

• Associates degree or advanced education preferred.
• 2-5 years’ experience in a professional working environment highly preferred.
• Experience providing administrative support to multiple parties simultaneously.
• Working knowledge of Microsoft Word, PowerPoint and Excel (formulas, pivot tables), Outlook (calendar scheduling) and Concur (creating and managing travel arrangements); Microsoft certification a plus.
• Strong focus on detail and accuracy of work with the ability to take on full ownership of assigned work.
• Strong interpersonal and project/time management skills.
• History of excellent written and verbal communication.
• Ability to handle sensitive material and maintain confidentiality.
• Strong organizational skills and flexibility to handle multiple tasks.
• Proven ability to work effectively and efficiently in a fast-paced environment while having strong attention to detail.

Disclaimer: JR Automation requires candidates to successfully complete a 10-panel drug screen, physical examination, and background check.

Company Overview

At JR Automation, A Hitachi Group Company, we discover potential, reimagine limits, and advance industry. When faced with a problem, we find a solution. Together, we push what’s possible to automate for tomorrow.

Join our team of 2,000+ at one of our 20+ facilities around the world and be a part of the most experienced team of advanced automation integrators.

Fueled by Possible.

Equal Opportunity Employer (EOE)-Females/Minorities/Protected Veterans/Individuals With Disabilities

If you need a reasonable accommodation to apply for a job at JR Automation, please send the nature of request and contact information to [email protected]. Queries other than accommodation requests will not be responded to.