Administrative Assistant

acelero; Henderson (NV); On-site; USD 34,000 - 45,000; Full time

Job summary

Acelero Learning in Henderson, NV is seeking an Administrative Assistant to provide essential administrative and operational support to the Center Director and Early Head Start program. You will help ensure center operations run smoothly by handling clerical tasks, maintaining records, and coordinating communications with families and staff.

The role emphasizes data entry, customer service, and collaboration with a diverse team to support children and families.

Qualifications

• High school diploma required; associate degree preferred.
• Experience in an office, administrative, clerical, or customer service environment.
• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Proficiency with Google Workspace and basic data management.

Responsibilities

• Provide day-to-day administrative and clerical support to the Center Director and Early Head Start program.
• Support families and visitors with courteous assistance and inquiries.
• Enter data, maintain accurate records, and manage the Pre-K counts database.
• Coordinate office operations: supplies, mail, equipment, and manuals.
• Attend staff meetings, take minutes, and share important communications in writing or verbally.
• Assist with fiscal and operational processes and ensure documentation is accessible.
• Maintain confidentiality in all correspondence, documents, conversations, meetings, and calls.
• Manage multiple projects and prioritize competing responsibilities to meet deadlines.
• Support center operations including licensing-related needs and volunteer clerical work.

Skills

Communication skills

Organization

Customer service

Bilingual Spanish/English

Education

High school diploma

Associate's degree in Business Administration or related field

Tools

Google Workspace

Spreadsheets

Job description

Are you a socially conscious, dedicated individual who is committed to building a better future for children, families, and their communities? If so, join us as we support early childhood education programs across the country to create positive outcomes for the children and families served.

Administrative Assistant

Are you organized, detail-oriented, and passionate about supporting a team that makes a difference in the lives of children and families? Acelero Learning is seeking a dedicated Administrative Assistant to provide essential administrative and operational support to the Center Director and Early Head Start program. In this role, you will help ensure the center operates efficiently by managing day-to-day administrative functions, maintaining accurate records, supporting families and staff, and coordinating important center communications and activities.

Why Acelero?

Our mission is bold: To design and deliver research and evidence-based approaches to eliminate the gaps between young children's inherent potential and their achievement in school and life. With our partners, we accelerate child and family outcomes that honor all of the aspirations and cultures of the communities we serve.

Your Role

As an Administrative Assistant , you will serve as an important point of contact for the center, providing administrative support to the Center Director, staff, families, and visitors. You will manage daily clerical responsibilities, coordinate records and reports, support fiscal and operational processes, maintain office supplies and systems, and help ensure information is communicated accurately and efficiently.

What You'll Do

• Provide Administrative Support: Provide day-to-day administrative and clerical support to the Center Director and Early Head Start program, including correspondence, reports, forms, charts, memos, and other documents.
• Support Families & Visitors: Serve as a welcoming point of contact for parents, families, visitors, and community members by providing courteous and helpful assistance and directing inquiries appropriately.
• Manage Records & Data: Complete data entry, maintain accurate electronic and hard-copy records, coordinate recordkeeping and reporting, and manage the Pre-K counts database with accuracy and integrity.
• Coordinate Office Operations: Manage office supplies and inventory, coordinate mail and postal needs, maintain office equipment, and ensure necessary forms and manuals are current and accessible.
• Support Meetings & Communication: Attend operational staff meetings, prepare and distribute meeting minutes, and communicate important information through email, memos, reports, and other written and verbal communications.
• Support Fiscal & Operational Processes: Assist with fiscal management, purchasing, and other administrative processes while ensuring information is organized and available to appropriate staff.
• Maintain Confidentiality: Handle confidential correspondence, documents, conversations, meetings, and calls with professionalism and discretion.
• Stay Organized & Prioritize: Manage multiple projects and requests from various stakeholders, prioritize competing responsibilities, and complete assignments accurately and within established deadlines.
• Support Center Operations: Assist the Center Director with staff call-outs, licensing-related administrative needs, volunteer clerical support, and other center operational activities as needed.

What You Bring

Professionalism & Customer Service

A professional, welcoming demeanor and a commitment to providing excellent service to children, families, staff, visitors, and community partners.

Communication Excellence

Strong verbal and written communication skills with the ability to communicate information clearly and professionally.

Educational Background

High school diploma required.

Associate's degree in Business Administration or a related field preferred.

Administrative Experience

Previous experience in an office, administrative, clerical, or customer service environment.

Strong organizational skills and the ability to manage multiple priorities and deadlines.

Technical Skills

Computer proficiency, including Google Workspace, spreadsheets, basic data management systems, email, internet navigation, and standard office equipment.

Ability to learn new systems and processes quickly in a dynamic environment.

Collaborative Spirit

Ability to work effectively with individuals from diverse backgrounds and collaborate with staff across different service areas.

Additional Requirements

Bilingual Spanish/English preferred.

Valid driver's license and reliable transportation.

Ability to travel locally or long-distance up to 10% for work-related meetings, training, and events.

Successful completion of required