Administrative Assistant

Hawai’i Conservation Alliance & Foundation; Hawaii; On-site; USD 21,593 - 30,754; Full time

Benefits offered by this job

Competitive pay

Medical coverage

Dental coverage

Vision coverage

401(k) with employer match

Paid time off

Sick leave

Company holidays

Job summary

A leading conservation organization is seeking an Administrative Assistant in Hawaii to support various departments. The ideal candidate thrives in dynamic environments, possesses strong organizational and communication skills, and has a passion for environmental conservation. Responsibilities include managing calendars, communications, and HR functions. This full-time role offers competitive pay starting at $19.00 per hour and a comprehensive benefits package.

Qualifications

• Proven experience as an administrative assistant or relevant role.
• Excellent written and verbal communication abilities.
• Willingness to travel regularly to Keaʻau and Kona.

Responsibilities

• Provide administrative support to various departments.
• Manage calendars, schedule appointments, and coordinate meetings.
• Handle incoming and outgoing communications via phone and email.
• Maintain organized filing systems, both physical and digital.
• Support HR functions, including interview coordination.

Skills

Organizational skills

Time management

Communication abilities

Proficiency in MS Office

Proficiency in Google Suite

Attention to detail

Problem-solving skills

Job description

Forest Solutions provides a wide range of land management services. These include traditional forest management, long-term land use planning, adaptive weed management, and culturally appropriate land stewardship as well as long term financial analysis for forestry.

Opportunity Details

Opportunity Type:

Full-Time Jobs

Opportunity Title:

Administrative Assistant

Opportunity Description:

Job Title: Administrative Assistant

Company: Forest Solutions, Inc.

Location: Big Island, Hawaii (Keaʻau and Kona offices)

About Us: For over 25 years, family-owned Forest Solutions Inc. (FSI) has been a leader in forestry and land management across Hawai‘i. Based on Hawai‘i Island, our dedicated team works to conserve and steward native ecosystems through services like large-scale tree planting, invasive species control, wildfire pre-suppression, and native forest management across the islands. If you are looking for meaningful work that supports the health and future of Hawaiʻi’s landscapes, this is the position for you!

Job Description: We are seeking a motivated, organized Administrative Assistant who thrives in a dynamic environment and has an interest in environmental conservation to join our team at FSI. The Administrative Assistant will play a crucial role in supporting various departments including the owner, president, human resources, bookkeeper, and foresters as needed.This position may start part-time or full-time, with a typical schedule of Monday-Friday, 8:00 am-4:30 pm; but hours may vary.

Responsibilities & Supportive Tasks:

• Provide administrative support to the owner, president, HR, bookkeeper, and foresters.
• Manage calendars, schedule appointments, make travel arrangements, coordinate meetings and assist with general office tasks.
• Help track expenses and manage inventory for office supplies, equipment, and vehicles.
• Handle incoming and outgoing communications, including phone calls and emails.
• Maintain organized filing systems, both physical and digital.
• Support HR functions such as assisting with coordination of interviews, new hire orientation and processing paperwork.
• Other duties as assigned to support the efficient operation of the company.

Requirements:

• Proven experience as an administrative assistant or relevant role.
• Strong organizational and time-management skills, with the ability to multitask.
• Excellent written and verbal communication abilities.
• Proficiency in MS Office (Word, Excel, Outlook) and Google Suite.
• Attention to detail, problem-solving skills, and strong follow-through.
• Willing to travel regularly to Keaʻau and Kona.
• Competitive pay starting at $19.00 per hour, commensurate with experience.
• Comprehensive benefits package including medical, dental, and vision coverage,
• 401(k) with employer match
• Paid time off, sick leave, and company holidays.

How to Apply: Please submit your resume and a cover letter outlining your qualifications and interest in the position along with a list of 3 references to [e-mail].