Administrative Assistant

COLANAR; Hartford (CT); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

401(k)

Job summary

Colanar, an Addtronics company, is seeking an Administrative Assistant to support day-to-day operations at our Hartford, CT site. The role involves answering phones, greeting visitors, organizing materials, and providing general administrative support to the Senior VP of Operations and the Colanar team.

The ideal candidate is reliable, organized, and adaptable, with comfort using computers and Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Comfortable using computers and learning new software.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and shift priorities.

Responsibilities

• Answer and direct incoming calls; greet visitors at front reception.
• Prepare conference rooms and arrange accommodations for visits and events.
• Provide general administrative and operational support to senior leadership.
• Organize office materials and maintain labeling and diagrams.
• Create and apply labels for bins, parts, and equipment; update pictograms.
• Support engraving-related activities and routine office projects.
• Run errands as needed and handle data entry tasks.
• Maintain a clean, professional reception and office environment.

Skills

Phone etiquette

Organization

Multitasking

Professional communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Labeling/diagrams creation tools

Job description

Colanar , an Addtronics company, specializes in advanced liquid filling systems and automated handling systems for the Life Sciences industries, including Pharma and Biotech applications, Contract Manufacturing, and Compound Pharmacies. We service a global customer base.

We are dedicated to providing new and innovative solutions to our customers in the Life Science industries, both in our product offerings as well as our consulting and engineering services. Our continued focus on customer needs and our ability to react swiftly and cost-efficiently, while remaining customer oriented, ensures a successful relationship with our customers.

Position Summary:

The Administrative Assistant is a hands-on, versatile role supporting the day-to-day operations of Colanar. This person will serve as a go-to resource for the team, helping wherever needed with responsibilities such as answering phones, supporting reception and visitors, organizing materials, preparing labels and diagrams, assisting with engraving-related activities, running occasional errands, and supporting administrative and operational projects.

The ideal candidate is reliable, organized, resourceful, and comfortable wearing multiple hats. Extensive administrative experience is not required, but candidates should be comfortable with computers and Microsoft Office, willing to learn, and able to adapt to changing priorities. No two days will look exactly the same, making this a great opportunity for someone who enjoys variety and being an important part of a team.

Essential Functions and Responsibilities:

• Answer and direct incoming calls; greet and assist visitors and customers at the front reception area and provide facility access as needed.
• Prepare conference rooms and common areas for customer visits, meetings, and events, including coordinating lunches and other visitor needs.
• Provide general administrative and operational support to the Senior Vice President of Operations and the broader Colanar team.
• Organize and maintain office, production, and operational materials, including change-part bins and related equipment.
• Create, print, and apply labels for bins, parts, equipment, and other materials; create and update pictograms, diagrams, and visual materials for change parts and equipment.
• Support engraving-related activities and assist with office, facility, and organizational projects that improve efficiency.
• Run occasional local errands, including picking up materials, supplies, meals, or items from vendors.
• Perform general administrative tasks such as copying, scanning, filing, printing, data entry, and other team support.
• Utilize Microsoft Office applications, including Word, Excel, and Outlook, along with other company systems as needed.
• Maintain a clean, organized, and professional reception and office environment.
• Assist with miscellaneous projects and tasks, adapt to changing priorities, and take on new responsibilities as business needs change.
• Communicate professionally and courteously with employees, customers, vendors, and visitors.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications Desired:

• High school diploma or equivalent required.
• Previous administrative, office, receptionist, customer service, manufacturing, or general business experience preferred, but not required.
• Comfortable using computers and learning new software and systems.
• Working knowledge of Microsoft Office, particularly Outlook, Word, and Excel.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and shift priorities throughout the day.
• Professional and friendly communication skills.
• Dependable, punctual, and willing to take ownership of assigned tasks.
• Ability to work independently while also supporting a broader team.
• Comfortable performing a combination of office-based and hands-on tasks.
• Ability to interact professionally with customers, vendors, visitors, and employees

Nonessential Skills and Experience:

• Experience working in a manufacturing, industrial, automation, engineering, or technical environment is a plus.
• Experience creating labels, diagrams, signs, or other visual materials is helpful.
• Familiarity with printers, label makers, or similar office equipment is a plus.
• Experience with administrative support in a small or growing company is preferred.
• Ability to learn basic processes related to change parts, equipment, and manufacturing operations.
• A positive, flexible, and team-oriented attitude.
• Someone who is naturally proactive and looks for ways to help rather than waiting to be asked.

Travel

No Travel Required

Benefits & Time Off

We offer a competitive benefits package that may include medical, dental, vision, 401(k), paid time off, paid holidays, and professional development opportunities. Benefits eligibility may vary based on employment status and location.

EEO Statement

It is the policy of Addtronics, LLC to provide equal employment opportunities to all persons. In accordance with anti-discrimination laws, it is the purpose of this policy to effectuate these principles and mandates. Addtronics prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations.