Administrative Assistant

Cafaro; Hakes Corners (OH); On-site; USD 38,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental and Vision insurance

Annual paid time off

Safe Harbor 401(k) retirement plan

Wellness program (gym reimbursements)

Job summary

Cafaro is seeking an Administrative Assistant to provide administrative and clerical support across Tax and Accounting. You will draft, file, and manage documents in a complex electronic system, type memos, maintain electronic records, and handle calls.

You’ll prepare meetings, invoices, and journal entries while supporting tax filings and director communications. Ideal candidates have a High School Diploma, 2+ years in executive administration, strong typing, MS Office, and excellent

Qualifications

• High School Diploma.
• Two+ years’ experience in an executive administrative role.
• Excellent typing skills.
• Shorthand skills are a plus.
• Advanced Microsoft Office skills (Word, Outlook, Excel, PowerPoint).
• Knowledge of English language, spelling, punctuation, and grammar.
• Ability to compose business and legal correspondence.
• Strong work ethic with high level of organization; detail oriented.

Responsibilities

• Draft, process, and maintain documents and records digitally in a complex electronic document management system.
• Type letters, memorandums, reports, etc. from dictated or handwritten sources.
• Organizes and maintains department files and records within electronic databases.
• Answer telephones and direct calls to appropriate departments or persons.
• Schedule appointments and reserve meeting rooms; handle notifications.
• Create and maintain spreadsheets; create and process invoices and expense reports.
• Assist the Tax Director with tax filings and preparations; create journal entries.

Job description

We are looking for an Administrative Assistant that will be responsible for providing administrative and clerical assistance throughout all roles of the Tax and Accounting Departments.

In This Role, You Will:

• Draft, process, and maintain documents and records digitally in a complex electronic document management system
• Type letters, memorandums, reports, etc. from dictated, handwritten, or other sources
• Organizes and maintains department files and records within electronic databases
• Answer telephones and direct calls to appropriate departments or persons
• Schedule appointments and handle necessary notifications including reserving and preparing meeting rooms.
• Create and maintain spreadsheets
• Create and process invoices and expense reports
• Assist the Tax Director with tax filings and preparations
• Create Journal Entries

Why You’ll Love Working with Us:

When you join the Cafaro Company you become part of the Cafaro Team and Family. You will work alongside team members to achieve ambitious and exciting goals every day.

As an employee with Cafaro, you will also benefit from the following:

• Competitive health care plan with low deductibles.
• Dental & Vision insurance.
• Annual paid time off benefits

• A Safe Harbor 401(k) retirement plan
• Comprehensive wellness plan that includes reimbursement for gym memberships.

Your Qualifications:

• High School Diploma
• Minimum of two (2) years’ experience in an executive administrative role
• High-level computer skills. Experience working with an electronic document management system a plus.
• Excellent typing skills
• Shorthand skills are a plus
• 3+ years’ experience supporting transactional attorneys. In-house experience is a plus.
• Advanced Microsoft Office Skills (Word, Outlook, Excel and PowerPoint)
• Must have prior experience with redlining and comparing.
• Knowledge of the English language, correct spelling, punctuation, and usage
• Ability to compose business and legal correspondence
• Strong work ethic with a high level of organization. Detail orientation is key.
• Familiarity with contracts
• Excellent verbal and written communication skills
• Ability to manage time effectively and establish priorities
• Strong initiative and problem-solving skills
• Ability to follow instructions and interpret guidelines in order to make decisions and take necessary action
• Ability to maintain focus in a fast-paced, dynamic, team-oriented environment
• Ability to maintain composure under pressure and work effectively with others
• Ability to manage workload and shift priorities in a fast-paced environment
• Strong work ethic with high level of organization. Detail orientation is key

Why Cafaro:

For 75 years, we have been dedicated to bringing high-quality retail developments to communities across America. We understand that the needs and preferences of each market evolve, and we respond by creating vibrant centers that serve as destinations for shopping, dining, and entertainment.

This vision was born from the entrepreneurial spirit of our founders, brothers William M. Cafaro and John Cafaro. Their journey began by developing properties for grocery stores, and in 1949, they established the foundation for what would become a leading force in retail development across the nation.

Today, the Cafaro portfolio boasts over 50 properties, encompassing more than 30 million square feet of developed space across 10 states. The third generation of the Cafaro family now leads the company, with Co-Presidents William A. Cafaro and Anthony Cafaro, Jr., guiding this dynamic organization with their unique talents and vision. While embracing innovation, they remain deeply committed to the values of stability and integrity instilled by their father and grandfather.

Cafaro’s Mission:

The Cafaro family of companies shall continue our commitment of fiscally managed preservation and growth of our commercial real estate and investment portfolios. Based upon a strategic approach of continuous reinvestment and improvement of our real estate assets and disciplined non real estate asset management and investment, the organization shall maintain its autonomy as a privately controlled family owned business. This commitment recognizes that our people, as an extension of the Cafaro family, constitute our most important resource.

Accordingly, by promoting an environment that values fairness, respect, and recognition, the organization shall endeavor to stimulate amongst its people accountability, personal growth, and self-esteem. The hallmark of the organization shall continue to be characterized by an unparalleled sense of loyalty, pride, dedication, and strong work ethic.