Administrative Assistant - Millcreek Mall

Colonial Group; Erie (Erie County); Hybrid; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental & Vision insurance

Life and Long-Term Disability

Annual paid time off

Wellness program reimbursement

Nine paid holidays

Safe Harbor 401(k)

Job summary

Millcreek Mall is hiring a full-time assistant to support daily operations, manage accounts payable, and maintain organized records. The role requires detail-oriented, proactive individuals who can thrive in a fast-paced environment and contribute to tenant and visitor experiences.

You will assist the Management Team with scheduling, filing, timekeeping, and document scanning, while upholding professional communication and customer-service standards.

Qualifications

• Minimum of 2 years’ experience in Accounts Payable.
• Strong verbal and written communication skills.
• Excellent typing, proofreading, and grammar in documentation.
• High attention to detail and meticulous work habits.
• Energetic, proactive, with ability to handle multiple tasks.
• Customer-service orientation with positive interpersonal skills.
• Proficient in MS Office and basic data entry accuracy.

Responsibilities

• Provide support to the Mall Management Team with daily operations and admin tasks.
• Handle accounts payable and ensure accurate invoicing and payments.
• Organize and maintain filing systems for easy access.
• Track employee timekeeping and reporting accuracy.
• Process mail and manage calendaring and scheduling tasks.

Skills

Accounts Payable

Communication skills

Typing speed

Attention to detail

Proactive work ethic

Customer-service orientation

Education

Associate’s Degree preferred

Tools

MS Office

Microsoft Word

Microsoft Excel

JD Edwards / ERP systems

Job description

Millcreek Mall is currently looking to hire a full-time assistant to support the daily operations and ensure the smooth functioning of the mall. We are seeking highly motivated candidates who are detail-oriented, proactive, and independent thinkers with a positive "can-do" attitude. The ideal candidate will thrive in a fast-paced environment, demonstrate strong organizational skills, and possess the ability to think critically and solve problems efficiently. As part of our team, you will play an essential role in supporting various mall functions, contributing to a collaborative work atmosphere, and ensuring an exceptional experience for both our tenants and visitors. If you are passionate about working in a dynamic environment and enjoy taking on challenges with enthusiasm, we encourage you to apply.

In This Role, You Will:

• Provide support to the mall Management Team, assisting with day-to-day operations and administrative tasks
• Handle accounts payable, ensuring accurate processing of invoices and payments
• Organize and maintain filing systems, ensuring documents are properly sorted and easily accessible
• Track employee time, ensuring accuracy in timekeeping and reporting
• Scan and organize documents for digital records, maintaining efficient and secure storage
• Manage scheduling and calendaring tasks, ensuring appointments and meetings are coordinated effectively
• Process incoming and outgoing mail, ensuring timely distribution and handling of correspondence

Why You’ll Love Working with Us:

When you join Cafaro you become part of the Cafaro Team and Family. You will work alongside team members to achieve ambitious and exciting goals every day.

As an employee with Cafaro, you will also benefit from the following:

• Competitive health care plan with low deductibles.
• Dental & Vision insurance.
• Life and Long-Term Disability insurance
• Annual paid time off benefits
• Comprehensive wellness plan that includes reimbursement for gym memberships.
• Nine paid holidays are provided annually.
• A Safe Harbor 401(k) retirement plan

Your Qualifications:

• Minimum of 2 years’ experience in Accounts Payable, demonstrating strong knowledge and practical expertise in financial processing
• Exceptional verbal and written communication skills, ensuring clear, professional interactions with team members and clients
• Excellent typing, proofreading, and grammatical skills, producing accurate and polished documentation
• Strong attention to detail, with meticulous work habits to ensure high-quality results in all tasks
• Energetic and proactive work ethic, with the ability to self-motivate and manage multiple responsibilities efficiently
• Professional attitude with a strong customer-service orientation, fostering positive relationships with internal and external stakeholders
• Proficient in the MS Office Suite (Outlook, Word, Excel, and PowerPoint), with a focus on maximizing productivity and efficiency
• Experience with the Compare and Redline features in Microsoft Word is a plus, enhancing document collaboration and review processes
• Strong data entry skills, ensuring accuracy and speed in entering critical information
• Skilled in 10-Key data entry, ensuring accurate processing of numerical information
• Thorough understanding of the Internet, including advanced search engines and databases, as a research tool
• Experience with JD Edwards or ERP Systems is a plus, contributing to a deeper understanding of enterprise resource planning and management systems

Your Education:

• Associate’s Degree preferred

Why Cafaro:

For over 75 years, we have been dedicated to bringing high-quality retail developments to communities across America. We understand that the needs and preferences of each market evolve, and we respond by creating vibrant centers that serve as destinations for shopping, dining, and entertainment.

This vision was born from the entrepreneurial spirit of our founders, brothers William M. Cafaro and John Cafaro. Their journey began by developing properties for grocery stores, and in 1949, they established the foundation for what would become a leading force in retail development across the nation.

Today, the Cafaro portfolio boasts over 50 properties, encompassing more than 30 million square feet of developed space across 10 states. The third generation of the Cafaro family now leads the company, with Co-Presidents William A. Cafaro and Anthony Cafaro, Jr., guiding this dynamic organization with their unique talents and vision. While embracing innovation, they remain deeply committed to the values of stability and integrity instilled by their father and grandfather.

Cafaro’s Mission:

The Cafaro family of companies shall continue our commitment of fiscally managed preservation and growth of our commercial real estate and investment portfolios. Based upon a strategic approach of continuous reinvestment and improvement of our real estate assets and disciplined non real estate asset management and investment, the organization shall maintain its autonomy as a privately controlled family owned business. This commitment recognizes that our people, as an extension of the Cafaro family, constitute our most important resource.

Accordingly, by promoting an environment that values fairness, respect, and recognition, the organization shall endeavor to stimulate amongst its people accountability, personal growth, and self-esteem. The hallmark of the organization shall continue to be characterized by an unparalleled sense of loyalty, pride, dedication, and strong work ethic.

In the tradition of our founders, we shall maintain our present business relationships with honesty, openness, integrity, and credibility. These values shall be the foundation of future relationships as we plan for a future of continued prosperity.