Administrative Assistant

OneWater Marine; Gulf Shores (AL); On-site; USD 36,000 - 48,000; Full time

Job summary

OneWater Marine is seeking an Administrative Assistant to provide essential support for the office, assisting managers and staff with organization and communication.

The role involves answering calls, greeting visitors, maintaining filing systems, coordinating travel and meetings, and handling minutes and expenses in an indoor office setting.

Qualifications

• Excellent verbal and written communication.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
• Ability to work independently.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, e-mail, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.
• Performs other related duties as assigned.

Skills

Verbal and written communication

Interpersonal skills

Microsoft Office proficiency

Organizational skills

Recordkeeping & filing

Independent work

Education

Three to five years administrative experience

Job description

Job Summary

The Administrative Assistant provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. An Administrative assistant may direct the work of clerical employees in lower job classifications and assist in training newly hired clerks and secretaries.

The Administrative Assistant provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. An Administrative assistant may direct the work of clerical employees in lower job classifications and assist in training newly hired clerks and secretaries.

Duties/Responsibilities

• Answers and transfers phone calls, screening when necessary.


• Welcomes and directs visitors and clients.


• Maintains filing systems as assigned.


• Retrieves information as requested from records, e-mail, minutes, and other related documents; prepares written summaries of data when needed.


• Responds to and resolves administrative inquiries and questions.


• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.


• Prepares agendas and schedules for meetings.


• Records and distributes minutes or other records for meetings.


• Maintains office supplies and coordinates maintenance of office equipment.


• Maintains a system for recording expenses and the use of petty cash.


• Performs other related duties as assigned.

Required Skills/Abilities

• Excellent verbal and written communication skills.


• Excellent interpersonal and customer service skills.


• Proficient in Microsoft Office Suite or related software.


• Excellent organizational skills and attention to detail.


• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.


• Ability to work independently.

Education And Experience

• Three to five years of experience in an administrative role.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.


• Must be able to lift up to 15 pounds at times.

This position operates exclusively in an indoor office environment with controlled temperatures. (Y/N)

OneWater Marine is an Equal Opportunity Employer and complies with ADA regulations as applicable.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.