ADMINISTRATIVE ASSISTANT

Navy Exchange Service Command; Great Lakes (IL); On-site; USD 28,000 - 41,000; Full time

Job summary

Navy Exchange Service Command in the United States is seeking an Administrative Assistant (260003UD) to perform a broad range of technical clerical tasks. The role requires extensive knowledge of the organization and its supported activities and reports to senior management through a large NES activity head or VP/SVP.

Responsibilities include preparing reports, coordinating travel, managing correspondence, and maintaining records while delivering professional service to internal and external

Qualifications

• 3 years of experience performing general clerical duties such as filing typing copying binding scanning greeting or assisting visitors answering phone calls processing expenses sheets or invoices etc.
• 1 year academic study above the high school level may be substituted for 9 months of experience up to maximum of a 4 year bachelor s degree of general experience.
• 1 year of experience performing administrative duties for one or more management professionals such as preparing reports charts or slides for presentational purposes using word processing spreadsheet database and or presentational software taking accurate minutes of meetings organizing travel arrangements managing appointments writing letters or emails on behalf of managers maintaining computer or manual filing systems coordinating equipment repairs etc.

Responsibilities

• Performs a variety of tasks in support of programs and initiatives which involve conducting extensive research to gather and compile data and analyze information.
• Prepares reports charts slides etc. for use by senior management in reviewing monitoring operations and making operational decisions.
• Receives and reviews incoming correspondence; routes to appropriate person for action or prepares draft responses; ensures actions and replies are completed within established time frames.
• Prepares a variety of correspondence and reports from rough drafts or on own initiative; ensures work products are clear, complete and correct and conform to applicable procedures.
• Screens requests for meetings or briefings for senior management; arranges meetings including space, time and staff representations; assembles background materials required for meetings and agenda items.
• Maintains division records, logs, manuals and other references.
• Arranges travel as required; plans and maintains travel schedules, prepares travel orders and claims.
• Orders, tracks and reports expenses, expenditures, payroll, office supplies, travel, etc. against budget.
• Receives visitors and telephone calls; treats customers both internal and external with respect and courtesy.
• Performs responsibilities tactfully and diplomatically.
• Performs other related duties as assigned

Job description

Job Description - ADMINISTRATIVE ASSISTANT (260003UD)

Job Description

ADMINISTRATIVE ASSISTANT

Job Number:

260003UD

Organization

Service School Command Pay Range: $20.07+ DOE

Why the Navy Exchange Service Command?

While some serve overseas for our country, we hold down the fort — we serve the men and women who wear the flag — America’s strength, America’s heart. We are here to guide them and deliver our service members and their families the tools they need to do what they love to do.

You can expect an unforgettable, dynamic, and competitive work environment.

The Benefits Begin DAY ONE:

We know you work hard and cultivate the very best solutions for your family — that’s why the benefits we offer, you won’t find anywhere else:

• Competitive Salary: Federal pay beginning at the Non-Appropriated Fund NF-01 level + depending on experience.
• Immediate Coverage: Benefits begin on DAY ONE.
• Comprehensive Healthcare: Federal Healthcare benefits, Dental, and Vision coverage.
• Paid Time Off: Accrual of PTO starts on DAY ONE.
• Military Family Support: Continuity Programs for Military Spouses.
• Loan Forgiveness: Public Service Loan Forgiveness (PSLF) eligible* after qualifying years of service.
• Exclusive Perks: Tax-free shopping, worldwide, at any Navy Exchange location.

Because here at the Navy Exchange Service Command, there’s no such thing as tomorrow — there’s only today. GET AFTER IT. Seize the opportunity to grow and be community-driven, too. Build a mission-driven life. Mission: YOU.

Job Summary:

Performs a variety of technical administrative duties requiring extensive knowledge of the organization and functions of the supported activities.

Duties and Responsibilities:

Normally reports directly to the Head of a large NES Activity or a NEXCOM Group Division VP SVP.

• Conducts projects in support of programs and initiatives which involve conducting extensive research to gather and compile data and analyze information. Uses a variety of word processing spreadsheet database and graphics computer software.
• Prepares reports charts slides etc. for use by senior management in reviewing monitoring operations and making operational decisions.
• Receives and reviews incoming correspondence routes to appropriate person for action or prepares draft response. Ensures actions replies are completed within established time frames.
• Prepares a variety of correspondence reports etc. from rough draft or on own initiative ensures work products are clear complete and correct and conform to applicable procedures.
• Screens request for meetings or briefings for the senior management. Arranges meetings including space time and staff representations. Assembles background materials required for meetings and agenda items.
• Maintains division records logs manuals and other references.
• Arranges travel as required. Plans and maintains travel schedules prepares travel orders and claims.
• Orders tracks and reports expenses expenditures payroll office supplies travel etc. against budget.
• Receives visitors and telephone calls. Treats customers both internal and external with respect and courtesy.

Performs responsibilities tactfully and diplomatically.

Performs other related duties as assigned

MUST BE A U.S. CITIZEN OR HAVE LIVED IN THE U.S. FOR THREE YEARS

GENERAL EXPERIENCE

3 years of experience performing general clerical duties such as filing typing copying binding scanning greeting or assisting visitors answering phone calls processing expenses sheets or invoices etc.

OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE

1 year academic study above the high school level may be substituted for 9 months of experience up to maximum of a 4 year bachelor s degree of general experience.

AND SPECIALIZED EXPERIENCE

1 year of experience performing administrative duties for one or more management professionals such as preparing reports charts or slides for presentational purposes using word processing spreadsheet database and or presentational software taking accurate minutes of meetings organizing travel arrangements managing appointments writing letters or emails on behalf of managers maintaining computer or manual filing systems coordinating equipment repairs etc.