Administrative Assistant

TotalEnergies; Grand Rapids (MI); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Health benefits

Company-paid coverage (disability, AD&

Generous PTO

401(k) retirement plan with employer-m

Global opportunities and local impact

Job summary

TotalEnergies is seeking a capable Administrative Professional in Grand Rapids to manage production data, generate daily/weekly/monthly reports, and support safety metrics across three plants. This role emphasizes Excel-driven dashboards, data integrity, and clear communication with internal teams.

The ideal candidate will have 5+ years in administrative roles within manufacturing, strong MS Office skills, and familiarity with ERP and reporting tools.

Qualifications

• Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.
• Strong organizational and time management skills.
• Analytical mindset with attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Experience in manufacturing or production environments preferred.
• Familiarity with ERP systems and production tracking tools is a plus.

Responsibilities

• Maintain and update production databases.
• Prepare and distribute daily, weekly, and monthly Production Reports.
• Manage Overtime (OT) Requests and compile OT Reports by Area.
• Collect, compile, and distribute Safety Reports across all three plants.
• Ensure timely and accurate communication of safety metrics and incident tracking.
• Develop professional presentations for internal and external stakeholders using Microsoft Excel and PowerPoint.
• Support the preparation of materials for customer meetings, executive reviews, and Board presentations.
• Create clear, visually engaging graphs and dashboards to communicate KPIs.
• Participate in continuous improvement initiatives, particularly in information flow optimization.

Skills

Excel & PowerPoint proficiency

Organizational skills

Time management

Analytical mindset

Written and verbal communication

Discretion with confidential info

Manufacturing experience preferred

ERP systems familiarity

Production tracking tools

Education

Associate degree or equivalent experience

Bachelor’s degree preferred

5+ years administrative experience

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

• Maintain and update production databases.
• Prepare and distribute daily, weekly, and monthly Production Reports.
• Manage Overtime (OT) Requests and compile OT Reports by Area.
• Collect, compile, and distribute Safety Reports across all three plants.
• Ensure timely and accurate communication of safety metrics and incident tracking.

Activités

Position Responsibilities

• Maintain and update production databases.
• Prepare and distribute daily, weekly, and monthly Production Reports.
• Manage Overtime (OT) Requests and compile OT Reports by Area.
• Collect, compile, and distribute Safety Reports across all three plants.
• Ensure timely and accurate communication of safety metrics and incident tracking.

Production & Safety Data Management

• Maintain and update production databases.
• Prepare and distribute daily, weekly, and monthly Production Reports.
• Manage Overtime (OT) Requests and compile OT Reports by Area.
• Collect, compile, and distribute Safety Reports across all three plants.
• Ensure timely and accurate communication of safety metrics and incident tracking.

Presentation & Reporting

• Develop professional presentations for internal and external stakeholders using Microsoft Excel and PowerPoint.
• Support the preparation of materials for customer meetings, executive reviews, and Board presentations.
• Create clear, visually engaging graphs and dashboards to communicate key performance indicators (KPIs).

Innovation & Process Optimization

• Participate in continuous improvement initiatives, particularly in information flow optimization (e.g., scrap declaration processes).
• Identify and propose innovative solutions to streamline administrative and operational workflows.

Supervisory Responsibilities: None

Qualifications

• Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.
• Strong organizational and time management skills.
• Analytical mindset with attention to detail and data accuracy.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Experience in manufacturing or production environments preferred.
• Familiarity with ERP systems and production tracking tools is a plus.

EDUCATION &/or EXPERIENCE

Associate degree or equivalent experience in Business Administration or related field (Bachelor’s preferred). 5+ years of administrative experience, preferably in a manufacturing environment.

COMPUTER SKILLS

Proficiency in Microsoft Excel (pivot tables, advanced formulas, charts) and PowerPoint.

CERTIFICATES, LICENSES, REGISTRATIONS

• Certified Administrative Professional (CAP)- preferred
• Microsoft Office Specialist (MOS)- preferred
• CAPM (Certified Associate in Project Management) or PMP (Project Management Professional)- preferred
• Lean Six Sigma (Yellow Belt or Green Belt) - preferred

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit for extended periods of time; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk and hear. The employee is occasionally required to stoop, kneel, and crouch. The employee must regularly lift and/or move up to 10 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee will be in a shared office (cubicle) environment. There may be occasions where the employee will have tasks to perform in a Laboratory environment and a Manufacturing environment, where Personal Protective Equipment such as Hearing Protection, Safety Glasses and Safety Shoes are required.

What We Offer

Competitive Compensation

Enjoy an attractive salary that reflects your skills, experience, and contributions.

Comprehensive Health Benefits

Choose from a range of medical, dental, and vision insurance options to fit your needs and those of your family.

Company-Paid Coverage

We provide company-sponsored Long-Term Disability, Short-Term Disability, Life Insurance, and AD&D Insurance, with the option to enhance your coverage through buy-up plans.

Generous Paid Time Off

Recharge with competitive PTO policies that support your personal time, holidays, and overall well-being.

Retirement Planning

Prepare for your future with our 401(k) retirement plan, featuring an employer match to help you grow your savings

Global Opportunities & Local Impact

Be part of a company that offers international collaboration and local empowerment, giving you the chance to make a real impact while building a global career.

Hutchinson is an Equal Employment Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law.

Hutchinson believes that diversity and inclusion among our employees is critical to our success, and we seek to recruit, develop, and retain the most talented people from a diverse candidate pool. Employment at Hutchinson is based on merit, competence, and qualifications, and we are committed to providing equal opportunities for training and advancement for all employees. Hutchinson is also committed to making our application process accessible to individuals with disabilities and will provide reasonable accommodations upon request.

Hutchinson is committed to protecting your personal data and adhering to data protection regulations, including the GDPR. We collect and process your data to provide our services and manage our operations, with measures in place to ensure its security. You have rights regarding your data, including access and erasure. Please refer to our full Privacy Policy for more details and contact information for data protection matters.

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.