Administrative Assistant

The City of Fort Worth; Goodnight (CO); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth Water Department, Plant Operations Division, seeks an Administrative Assistant to support daily operations and budgeting processes. This role works as part of a team handling requisitions, purchase orders, and coordination with suppliers to ensure timely payments.

The ideal candidate has an Associate's degree with strong clerical and office software skills, plus several years of administrative experience in a municipal setting.

Qualifications

• Associate's degree in Business Management/Public Administration or related field.
• Four years of clerical and administrative experience.

Responsibilities

• Performs various fiscal activities including monitoring and submitting requisitions for supplies and materials.
• Initiates purchase orders and arranges travel/training.
• Supports annual budget development and monitors expenditures.
• Serves as liaison with suppliers, monitors contracts and payment schedules.
• Performs other duties as required.

Skills

Clerical experience

Administrative support

Microsoft Office

Education

Associate's degree in Business/related field

Tools

PeopleSoft HCM and Financials

Purchasing software

Job description

Pay Range: $22.90 - $28.62/hr.

Job Posting Closing on: Sunday, July 19, 2025

Workdays & Hours: Monday - Friday 7:30am - 4:30pm.

Benefits for this position include:

• 11 Paid Holidays
• Medical
• Dental
• Vision
• Paid Time Off
• Pension Plan
• Professional Development Opportunities.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Assistant position is available with the City of Fort Worth Water Department, Plant Operations Division. This position will work as part of the team, with a variety of administrative responsibilities in support of Plant Operations.

Minimum Qualifications

• Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience

Preferred Qualifications

• Two (2) years' experience with PeopleSoft HCM and Financials or related software
• Previous administrative experience with a large municipality
• One (1) year experience in large scale purchasing environment
• Knowledge of Microsoft Office applications and Purchasing software

The Administrative Assistant job responsibilities include:

• Performs various fiscal activities including, monitoring and submitting requisitions for supplies and materials, initiating purchase orders. Make traveling and training arrangements
• Participates in the annual budget development process by gathering data, compiling information, monitoring expenditures according to budget guidelines and ensuring adherence to department budget
• Provide administrative support to daily operations of assigned department
• Serves as liaison between division/department and external suppliers and vendors. Coordinates department activities with suppliers/vendors. Monitors contracts to ensure timely completion and accurate payment schedules
• Performs other duties as required

Working Conditions and Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, stooping, kneeling, crouching, reaching, walking, repetitive motions, climbing, balancing, pushing, pulling and lifting; depending on assignment. Incumbents may be exposed to moving mechanical parts, odors, dusts, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting, intense noises, gases, vibrations, chemicals, oils and workspace restrictions.

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.