Administrative Assistant

Stop N Stor; Georgia; On-site; USD 32,000 - 42,000; Full time

Job summary

Stop N Stor is seeking an Administrative Assistant to join our CEO/Corporate Operations team at the Savannah, GA corporate office. The role provides high-level support across operations and requires a detail-oriented, proactive approach.

Candidates should have strong communication, calendar management, and proficiency with Microsoft Office; experience with QuickBooks and Sitelink is a plus. A Bachelor’s degree is preferred and a capable self-starter will thrive in a fast-paced environment.

Qualifications

• Excellent communication and interpersonal skills (written and verbal).
• Heavy calendar management and prioritization in a fast-paced environment.
• Self-directed, proactive, and detail-oriented with strong problem-solving abilities.

Responsibilities

• Functions as liaison between management and departments to facilitate operations.
• Sort and distribute incoming mail; organize and maintain files/databases.
• Greet visitors and respond to inquiries; manage communications (emails/phone).
• Screen calls, take messages, and schedule appointments/meetings.
• Maintain office supplies and coordinate travel arrangements; assist with contracts as needed.

Skills

Calendar management

Communication

Microsoft Office

Self-directed

Analytical skills

Organizational skills

Education

Bachelor’s Degree preferred

Tools

QuickBooks

Sitelink

Job description

Job Description

Job Description

Administrative Assistant

Stop N Stor is a multi-facility self-storage chain with locations in the greater Savannah & Bluffton areas. A company that is expanding, Stop N Stor has plans for continuing growth in the Georgia, Florida, and South Carolina markets. The Stop N Stor corporate headquarters is located in Savannah, Georgia.

Stop N Stor is currently seeking an Administrative Assistant to join our CEO/Corporate Operations team at our Corporate Office. Supporting the corporate team, the Administrative Assistant will provide a full range of high-level support, including assisting with operational assistance of the business. The ideal candidate will have a take-charge personality with the ability to handle multiple projects simultaneously. Additionally, this candidate must be extremely detail oriented with superb organizational and follow through skills. The individual will have a go-getter attitude and will be professionally persistent and assertive.

Essential Duties and Responsibilities:

• Functions as liaison between management and various departments to facilitate smooth daily company operations
• Sort and distribute incoming mail
• Organize and maintain files and databases in a concise and confidential matter
• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries
• Maintain and order office supplies for multiple locations
• Receive invoices and review for accuracy
• Receive some A/R and scan checks in
• Record some A/P and A/R in Quickbooks
• Pull reports from Sitelink self-storage software
• Create and/or maintain excel spreadsheet records for revenue, expenses, payroll, etc.
• Coordinate staff travel arrangements including transportation and accommodations
• Organizing and assisting with Operational and Marketing contracts as needed
• Maintain company birthday calendar for employees
• Assist with other duties as needed
• Operates standard office equipment efficiently including computer, printer, VOIP phone and photocopy/scanner machine.
• Ability to diagnose and resolves basic technical hardware & software issues
• Self starter that can create and maintain master forms designed to enhance efficient office operations by applying knowledge of software applications.

Specific knowledge, skills and abilities:

• Bachelor’s Degree is preferred
• Two (2)+ years of experience in supporting an Officer is preferred
• Excellent communication and interpersonal skills (written and verbal)
• Heavy calendar management
• Must be self-directed with strong problem-solving skills
• Must excel in a fast-paced environment and take initiative
• Must be persistent
• Strong analytic capabilities.
• Must be proficient in Microsoft Office Suite

Company Description

Stop N Stor is a multi-facility self-storage chain with locations throughout the Coastal Empire. A company that is expanding, Stop N Stor has plans for continuing growth in multiple markets.

Company Description

Stop N Stor is a multi-facility self-storage chain with locations throughout the Coastal Empire. A company that is expanding, Stop N Stor has plans for continuing growth in multiple markets.